MODIFICATION
99 -- graduation paraphernalia: caps, gowns, invitations, diplomas, etc.
- Notice Date
- 12/19/2001
- Notice Type
- Modification
- Contracting Office
- Other Defense Agencies, Uniformed Services University of the Health Sciences, Directorate of Contracting, 4301 Jones Bridge Road, Bethesda, MD, 20814-4799
- ZIP Code
- 20814-4799
- Solicitation Number
- MDA905-02-Q-0005
- Response Due
- 12/28/2001
- Archive Date
- 1/12/2002
- Point of Contact
- Fred Hoffman, Contract Specialist, Phone (301) 295-3923, Fax (301) 295-1716,
- E-Mail Address
-
fhoffman@usuhs.mil
- Description
- NOTE: RESPONSE DATE HAS BEEN EXTENDED FROM DEC 21, 2001 TO DEC 28, 2001. The Uniformed Services University of the Health Sciences (USUHS), the Department of Defense Medical School and Health Sciences University, Bethesda, MD has a requirement for the rental of medical school and graduate program cap and gown units with hoods, and guest speaker and honorary degree hoods; and for the purchase of diplomas, diploma covers, program covers and invitations (invitations not included in the base year period) for the F. Edward Hebert School of Medicine. This will be a requirements contract for one (1) base-year period and four (4) option years. This notice is being used as a combined synopsis/solicitation (request for quotes) for the following Contract Line Items (CLINs) specified in the following schedule: CLIN 0001 Graduation Paraphernalia (Base Year) 0001AA (not used) 0001AB Program Covers with USUHS Gold Seal MIN 2500 MAX 3000 EA 0001AC Red, white, and blue tassels for program covers MIN 2500 MAX 3000 EA 0001AD MD diplomas with multi-color USUHS seal MIN160 MAX 170 EA 0001AE Graduate degree diplomas with multi-color USUHS seal MIN 60 MAX 70 EA 0001AF Diploma covers, black with gold USUHS seal. MIN 225 MAX 250 EA 0001AG Cap and gown rental, including tassel. MIN225 MAX 250 EA 0001AH Academic hood rental MIN 225 MAX 250 EA 0001AI Honorary doctorate hood purchase MIN 2 MAX 4 EA 0001AJ Honorary doctorate diploma MIN 2 MAX 4 EA 0001AK Charge per diploma to print signatures MIN 230 MAX 254 EA 0001AL Set-up fee for signature blocks on diplomas 2 EA CLIN 0002 Graduation Paraphernalia (Option Year 1) 0002AA Graduation invitations with inner and outer envelopes MIN 2500 MAX 3000 EA 0002AB Program Covers with USUHS Gold Seal MIN 2500 MAX 3000 EA 0002AC Red, white, and blue tassels for program covers MIN 2500 MAX 3000 EA 0002AD MD diplomas with multi-color USUHS seal MIN160 MAX 170 EA 0002AE Graduate degree diplomas with multi-color USUHS seal MIN 60 MAX 70 EA 0002AF Diploma covers, black with gold USUHS seal. MIN 225 MAX 250 EA 0002AG Cap and gown rental, including tassel. MIN 225 MAX 250 EA 0002AH Academic hood rental MIN 225 MAX 250 EA 0002AI Honorary doctorate hood purchase MIN 2 MAX 4 EA 0002AJ Honorary doctorate diploma MIN 2 MAX 4 EA 0002AK Charge per diploma to print signatures MIN 230 MAX 254 EA 0002AL Set-up fee for signature blocks on diplomas 2 EA CLIN 0003 Graduation Paraphernalia (Option Year 2) 0003AA Graduation invitations with inner and outer envelopes MIN 2500 MAX 3000 EA 0003AB Program Covers with USUHS Gold Seal MIN 2500 MAX 3000 EA 0003AC Red, white, and blue tassels for program covers MIN 2500 MAX 3000 EA 0003AD MD diplomas with multi-color USUHS seal MIN160 MAX 170 EA 0003AE Graduate degree diplomas with multi-color USUHS seal MIN 60 MAX 70 EA 0003AF Diploma covers, black with gold USUHS seal. MIN 225 MAX 250 EA 0003AG Cap and gown rental, including tassel. MIN 225 MAX 250 EA 0003AH Academic hood rental MIN 225 MAX 250 EA 0003AI Honorary doctorate hood purchase MIN 2 MAX 4 EA 0003AJ Honorary doctorate diploma MIN 2 MAX 4 EA 0003AK Charge per diploma to print signatures MIN 230 MAX 254 EA 0003AL Set-up fee for signature blocks on diplomas 2 EA CLIN 0004 Graduation Paraphernalia (Option Year 3) 0004AA Graduation invitations with inner and outer envelopes MIN 2500 MAX 3000 EA 0004AB Program Covers with USUHS Gold Seal MIN 2500 MAX 3000 EA 0004AC Red, white, and blue tassels for program covers MIN 2500 MAX 3000 EA 0004AD MD diplomas with multi-color USUHS seal MIN160 MAX 170 EA 0004AE Graduate degree diplomas with multi-color USUHS seal MIN 60 MAX 70 EA 0004AF Diploma covers, black with gold USUHS seal. MIN 225 MAX 250 EA 0004AG Cap and gown rental, including tassel. MIN 225 MAX 250 EA 0004AH Academic hood rental MIN 225 MAX 250 EA 0004AI Honorary doctorate hood purchase MIN 2 MAX 4 EA 0004AJ Honorary doctorate diploma MIN 2 MAX 4 EA 0004AK Charge per diploma to print signatures MIN 230 MAX 254 EA 0004AL Set-up fee for signature blocks on diplomas 2 EA CLIN 0005 Graduation Paraphernalia (Option Year 5) 0005AA Graduation invitations with inner and outer envelopes MIN 2500 MAX 3000 EA 0005AB Program Covers with USUHS Gold Seal MIN 2500 MAX 3000 EA 0005AC Red, white, and blue tassels for program covers MIN 2500 MAX 3000 EA 0005AD MD diplomas with multi-color USUHS seal MIN160 MAX 170 EA 0005AE Graduate degree diplomas with multi-color USUHS seal MIN 60 MAX 70 EA 0005AF Diploma covers, black with gold USUHS seal. MIN 225 MAX 250 EA 0005AG Cap and gown rental, including tassel. MIN 225 MAX 250 EA 0005AH Academic hood rental MIN 225 MAX 250 EA 0005AI Honorary doctorate hood purchase MIN 2 MAX 4 EA 0005AJ Honorary doctorate diploma MIN 2 MAX 4 EA 0005AK Charge per diploma to print signatures MIN 230 MAX 254 EA 0005AL Set-up fee for signature blocks on diplomas 2 EA The Description/Statement of Work/Specifications, below, describes the performance requirements for the supplier of these items. C.1 GENERAL STATEMENT It is the intention of this Statement of Work (SOW), to obtain the rental of medical school and graduate program cap and gown units with hoods; and the purchase of diplomas, diploma covers, program covers, guest speaker and honorary degree hoods, and invitations for the F. Edward Hebert School of Medicine and the Graduate School of Nursing of the Uniformed Services University of the Health Sciences (USUHS). Receipt of the completed invitations must be no later than March 1, 2002 in order to address and mail to VIPs. Receipt of completed diplomas must be no later than April 1, 2002. Rental caps, gowns, and hoods must be received at USUHS no later than May 1, 2002. Commencement is held each year on Armed Forces Day, the third Saturday in May. The 2002 Graduation will be held on May 18, 2002. All required supplies and services shall be subject to all Federal Acquisition Regulations, Federal, State, and Local requirements. All items shall fully meet industry standards. All quantities are estimates and are subject to change as requirement changes. C.2 MANDATORY REQUIREMENTS 2.1 Offerors must be registered as a manufacturer of academic regalia. 2.2 Offerors shall provide the type and quality of materials and workmanship specified. 2.3 Offerors shall provide a representative in the area who will make periodic calls on the end-user within USUHS as frequently as required. 2.4 Proofs shall be provided for any items requiring printing prior to the final production run. Proofs shall be approved by the Contracting Officers Representative(COR) before the final production run. 2.5 References shall be provided from customers from three previous contracts. 2.6 Offerors shall provide a sample of the product required under each contract line item (CLIN) at the time of the offer. 2.7 The University shall require different delivery dates for each line item for the May graduation. 2.8 All orders will be charged to the Government IMPAC Visa credit card. C.3 SPECIFICATIONS ? CAPS & GOWNS 3.1 Caps: the mortarboards are to be covered in a black polyester and cotton blend fabric. 65% polyester and 35% cotton. Caps must be one size fits all. 3.2 The button in the center of the cap is to be covered in the same fabric as the cap; plastic or metal buttons are not acceptable. 3.3 Tassels: for all USUHS graduates, tassels are to be fastened to the middle of the top of the cap. Tassel colors are as follows: 3.3.1 For all students, the color matches the velvet on the degree hood. 3.3.2 For all Faculty MDs & PhDs, the tassel is old gold. 3.3.3 For all Faculties with a Masters Degree, the tassel is black. 3.4 Mortar boards of the caps are to measure 9 3/8 inches square. 3.5 The caps are to be lined with a non woven pellon fabric to assure clean appearance and non bulky fit. 3.6 Gowns: the fabric will be black polyester and cotton blend of 65% polyester and 35% cotton. 3.7 Fluting across the shoulder and back of gown will be heavily pleated. 3.8 Yoke will contain a non?woven inner pellon lining. 3.9 Sleeves are to be double?lined in order to give a full body appearance. 3.10 Front velvet panels will extend around and join behind the neck. 3.11 Front panels and sleeve bars will be made from plush woven black cotton velvet. 3.12 Zipper will be black and self-healing. 3.13 Velcro closures on sleeves of all MD graduate gowns. 3.14 Gowns will conform to the most current Academic Code of the American Council on Education. 3.15 All caps and gowns are to be individually packed and sorted in alphabetical order. C.4 HOODS 4.1 Outside of hood shall be black in color and made of fabric matching the gown. 65% polyester and 35% cotton. 4.2 The lining of the hood for all USUHS graduates shall be made from lustre satin, in the colors of purple and gold. 4.3 The lining of the hoods for all USUHS faculty shall be made from luster satin in the colors of the institution that awarded the degree. 4.4 The degree bands on all hoods are to be made from the same quality plush woven cotton velvet used on the gown. The colors are as follows: 4.4.1 for M.D. graduates the velvet trim is green. 4.4.2 for Ph.D. graduates the velvet trim is dark blue. 4.4.3 for M.S. graduates the velvet trim is yellow gold. 4.4.4 for Master of Public Health graduates the velvet trim is salmon pink. 4.4.5 for Master of Tropical Medicine and Hygiene graduates the velvet trim is salmon pink. 4.4.6 For Master of Science in Nursing the velvet trim is apricot. 4.4.7 For Doctor of Public Health the velvet trim is salmon pink. 4.5 The degree bands shall conform in size and color to the most current Academic Code of the American Council on Education. 4.6 All M.D. and Ph.D. hoods will be 4 feet in length with a 5 inch width of velvet edging. 4.7 All Master hoods will be 31/2 feet in length with a 3-inch width of velvet edging. 4.8 Shapes, dimensions, and patterns shall conform to the most current Academic Code of the American Council on Education. 4.9 Honorary Degree hoods may be requested as late as 2 weeks prior to graduation. C.5 DIPLOMAS 5.1 All Offerors shall be registered manufacturers of diplomas. 5.2 Paper stock shall be Ivory 100 diploma parchment, white weave, and 100% cotton count. Basis weight 48#. 5.3 Seal shall be the Uniformed Services University of the Health Sciences Seal, to be embossed and engraved from steel dies in the following eight, true Pantone colors: gold: 457 U, 873 C light blue: 291 U, 297 C (or 291 C) maroon: 222 U, 222 C (or 506 C) navy: 282 U, 282 C (or 539 C) green:349 U, 349 C red: warm red U or C yellow: 122 U, 123 C white 5.4 Diploma size shall be 14 inches x 11 inches. **Lithography printing will not be accepted. ** 5.5 Text shall be printed with rich non?fading black ink with all impressions to be sharp and clear. 5.6 The names, degrees, areas of specialization, datelines, title lines, and signatures will be embossed in rich, non fading black ink. Each diploma will have three title lines and signatures. 5.7 All Offerors shall reprint diplomas found to contain typographical errors in sufficient time to prior to graduation at no additional cost to the Government. 5.8 Honorary Degree diplomas may be requested as late as two (2) weeks prior to the graduation. C.6 DIPLOMA COVERS 6.1 Diploma cover stock shall be black flexoid, .030 inches with calf grain. 6.2 Diploma cover fold shall be upfold. When folded, cover shall be 14 ? inches x 11 7/8 inches. When diploma cover is flat it shall be 29 ? inches x 11 7/8 inches. 6.3 Seal: the Uniformed Services University of the Health Sciences Seal shall be stamped in gold on the front of the cover. 6.4 Lining: the cover lining shall be one piece craft paper with four white corner pocket ribbons. 6.5 Protector: a clear acetate diploma protector shall be supplied with each cover. C.7 PROGRAM COVERS 7.1 Program covers shall be seashell in color. 7.2 Program covers are a single fold. When folded cover shall be 6 inches x 9 inches. When flat it shall be 12 inches x 9 inches. Program covers shall be folded prior to shipment. 7.3 Program covers stock shall be a basis weight of 62#. 7.4 The University Seal is to be engraved and deeply embossed in gold and double burnished. C.8 PROGRAM COVER TASSELS 8.1 Tassel Style shall be #1 program cord of red, white and blue with a length of 13 inches. C.9 INVITATIONS WITH ENVELOPES 9.1 Paper stock color shall be seashell, and Basis weight 40#. 9.2 Text (Zaph Chancery Font): Script shall have date line and be in 30 and 36 point. Wording is to be engraved from steel plates in rich non?fading black ink. 9.3 Fold: French Fold, folded: 4 ? inches x 5 15/16 inches, flat: 9 inches x 11 7/8 inches. 9.4 Front: deeply blind embossed double panel, ellipse interior, rectangle exterior. 9.5 Seal: University Seal is to be engraved and deeply embossed in gold and double burnished. 9.6 Envelopes: Inside 4 5/8 inches x 6 1/8 inches. Basis weight 28#, seashell color, not gummed. Outside, 4 3/4 inches x 6 3/8 inches. Basis weight 28#, seashell color, gummed. 9.7 R.S.V.P. card: same paper stock and font as invitation, 3 inches x 4 inches. 9.8 Packaging ? Graduation invitations, inside and outside shall be bundled in clear plastic in lots of 10 for easy distribution. DELIVERABLES: Contract Line Items will be delivered as specified in the schedule. Delivery shall be FOB: Destination. Delivery shall be made between 7:00 and 7:30 AM Monday through Friday, excl. Federal holidays. PACKING and SHIPPING: Standard commercial packaging is acceptable. DOCUMENTATION: Itemized packing and shipping slip shall be included in all boxes. The provision of FAR 52-212-1, Instruction to Offerors, Commercial Items and 52.211-6,applies to this acquisition. All offerors are required to submit a completed copy of Addenda to FAR Clause 52.212-1 1) Item (b) Submission of Offers is amended to include the following: Submit your proposal, acknowledgment of amendments (if any), software licensing agreements (if any), descriptive literature for the proposed equipment and software, and the FAR 52.212-3, Offeror Representations and Certifications, Commercial Items, prior to an award. Telegraphic or facsimile offers are not acceptable. Period for acceptance of offers is amended to include the following: The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers. The provision at 52-212-1, Instruction to Offerors: Commercial Items, applies to this acquisition. The provision of FAR 52.212-2, Evaluation - Commercial Items, applies to this acquisition. The following evaluation criteria are included in paragraph (a) of that provision. Addendum to FAR clause 52.212-2. Evaluation Factors for award: Any resulting order will be issued to the company offering the best value to the Government, price and other factors considered. Evaluation factors that will be considered are technical capability, past performance and price. Technical capability and past performance are significantly more important than price. Failure to provide the information relative to each evaluation factor may render offer non-responsive. 1) TECHNICAL CAPABILITY: Technical capability will be based on the contractors ability to provide and deliver the contract line items according to specifications in the quantity and quality required. 2) PAST PERFORMANCE: Contractor will provide written information on past performance including company or organization names, points of contact and phone numbers of three previous contracts (customers) where the same goods and services were provided. 3) PRICE: Price includes total cost of the contract line items and shipping. Evaluation is based on best value including cost and ability to meet stated requirements above. Technical acceptability will be determined solely on the content and merit of the information submitted response to this provision as it compares to the minimum characteristics provided above. Therefore, it is essential that offerors provide sufficient technical literature, documentation, etc., in order for the Government evaluation team to make an adequate technical assessment of the quote as meeting technical acceptability. The full text of these clauses may be accessed electronically at this address: http://www.arnet.gov/far/. Offerors shall include a complete copy of the provision at FAR 52.212-3, Offeror/Representation and Certifications-Commercial Items. The following FAR clauses cited in 52.212-5 are applicable to this acquisition for supplies: 52.203-6, Restrictions on Subcontractor Sales to the Government (JUL 1995); 52.216-18, Ordering (OCT 1995); 52.216-19, Order Limitations (OCT 1995); 52.216-21, Requirements (OCT 1995); 52.222-21, Prohibition of Segregated Facilities (FEB 1999); 52.222-26, Equal Opportunity (APR 1984); 52.222-35, Affirmative Action for Disabled Veterans and Vietnam Era Veterans (APR 1998); 52.222-36, Affirmative Action for Workers with Disabilities (JUN 1998); 52.222-37, Employment Reports on Disabled Veterans and Veterans of the Vietnam Era (JAN 1999); 52.225-3, Buy American Act Supplies (JAN 1994); 52.225-13 Restrictions on certain Foreign Purchases (FEB 2000); 52.225-21, Buy American Act North American Free Trade Agreement Implementation Act Balance of Payments Program (JAN 1997); 52.232-33, Payment by Electronic Funds Transfer Central Contractor Registration (May 1999); 52.239-1, Privacy or Security Safeguards (AUG 1996). ALL INTERESTED PARTIES SHALL SUBMIT OFFERS WITH THE FOLLOWING INFORMATION: Federal Tax Identification (TIN); Dun & Bradstreet Number (DUNS); remit to address if different; and business size. As of 31 May 1999 all Contractors must be registered in the Central Contractor Registration (CCR) Database as a condition for contract award. Contractors may register in the CCR through the World Wide Web at http://www.ccr.gov or call the DOD Electronic Information Center at 1-800-334-3414.
- Place of Performance
- Address: Uniformed Services University of the Health Sciences, 4301 Jones Bridge Road, Bethesda, MD
- Zip Code: 20814-4799
- Country: USA
- Zip Code: 20814-4799
- Record
- SN20011221/00008757-011220091158 (fbodaily.com)
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