SOLICITATION NOTICE
99 -- FOREIGN LANGUAGE AUDIO AND BRAILLE TITLES
- Notice Date
- 3/20/2002
- Notice Type
- Solicitation Notice
- Contracting Office
- Library of Congress, Contracts Services, Contracts Section, 101 Independence Ave SE LA-325, Washington, DC, 20540-9411
- ZIP Code
- 20540-9411
- Solicitation Number
- RFQ2080
- Response Due
- 4/5/2002
- Archive Date
- 4/20/2002
- Point of Contact
- Valda Murfree-Fleming, Contract Specialist, Phone 202-707-0468, Fax 202-707-8611,
- E-Mail Address
-
vmur@loc.gov
- Description
- THIS IS A SYNOPSIS/SOLICITATION. THERE WILL BE NO FURTHER DOCUMENTS ISSUED. BACKGROUND The National Library Service for the Blind and Physically Handicapped (NLS/BPH) provides braille books and talking books for approximately 700,000 eligible patrons of the service nationwide. To serve its readers, NLS/BPH produces about 2,000 braille and talking books titles annually. In addition NLS/BPH acquires approximately 500 braille and talking books per year from outside sources to supplement its own production of books. These 500 titles are acquired from a number of different sources, mostly from abroad. They are in a variety of languages and require processing into a Special Foreign Library Collection. This processing includes 1) packaging cassettes into special containers, 2) transcribing bibliographic data from braille and talking books, and 3) cataloging braille and talking books. SCOPE The contractor shall provide such skills and labor as are necessary to process foreign language braille and talking books in accordance with the requirements as set forth below and subject to the direction of the NLS/BPH Foreign Language Librarian and the Head of the NLS/BPH Bibliographic Control Section. The contractor shall be required to provide personnel to work on-site at NLS/BPH, 1291 Taylor Street, N.W., Washington, D.C. 20542, as is necessary to accomplish those tasks that require search of Library records and access to the NLS/BPH PCFile database. Suitable work space will be provided at NLS/BPH, and access to the PCFile database will be provided via an IBM-Compatible personal computer. Packaging operations shall be performed at the contractor's own facility, and the contractor shall be responsible for picking up cassettes from the NLS/BPH premises that require packaging and will be responsible for delivering or shipping packaged cassettes to the NLS/BPH premises or to the Multistate Center East in Cincinnati, Ohio, that houses the Special Foreign Library Collection. DESCRIPTION OF TASKS PACKAGING. The contractor shall label assigned cassettes, package them in special GFE containers, and label the containers in accordance with instructions provided by the COTR. TRANSCRIBING. The contractor shall transcribe each title as follows: Transcribe title page and contents page to print from both audio and braille materials assigned and input the appropriate bibliographic data in the NLS/BPH PCFile database. (See sample database record in Section J. Bibliographic fields for which the contractor is responsible are numbered with an explanation of each). Write a brief annotation in English and a short one-liner in the original language for each processed title and enter the annotation and the one-liner into the appropriate field of the PCFile database record. Generate from the PCFile database a hard-copy of each completed record for the paperwork folder of each title, and include any other hard copy information available to facilitate further processing. CATALOGING. The contractor shall catalog each title as follows: Insure that the packaging and transcribing as described above has been completed for each assigned title. Catalog and classify foreign braille and cassette books. Standards are Dewey Decimal Classification, the Anglo-American Cataloging Rules, 2nd ed. (AACR2) (as modified for the description of special materials for the blind and physically handicapped by NLS/BPH) and Library of Congress Subject Headings (LCSH). Verify name entries and subject headings in the NLS authority files. Establish new name and subject headings using LC name authority file and LCSH. Tag the catalog records for Machine Readable (MARC) format, using Internal Specification for Special Materials (ISSM), the NLS version of the MARC format. Enter the catalog records into the NLS/BPH cataloging system. Review printouts of catalog records in the NLS/BPH cataloging system and make corrections to the catalog records directed by the Head, Bibliographic Section. The contractor rate of error for all procedures shall not exceed 2 percent. MINIMUM REQUIREMENTS OF CONTRACTOR PERSONNEL Be available to work, as necessary, at the NLS/BPH premises located at 1291 Taylor Street, N.W., Washington, DC 20542, where the materials to be processed and all databases, catalogs, and reference tools for processing the materials are located. On-site work can be scheduled on Monday through Friday between the hours of 6:30 a.m. and 6:00 p.m. The contractor shall coordinate all necessary on-site work hours and pickups and deliveries of materials with the Contracting Officer's Technical Representative. Possess a "working knowledge" of the languages listed in section 5 sufficient to accurately read, transliterate, and translate bibliographic information from foreign language recorded and braille materials. The contractor must arrange for translation assistance if needed for processing materials in languages for which he may not have personnel. Have the ability to work with the PCFile database. Have the ability to read by touch or sight braille in the foreign languages listed in section 5 sufficient to transcribe bibliographic information from braille volumes. Possess writing ability sufficient to compose short English language annotations and a one-line description in the foreign languages listed in section 5 in accordance with the NLS/BPH annotation manual and the Chicago Manual of Style, current edition. Possess knowledge of and experience in using bibliographic databases as well as knowledge of reader's guides such as the Oxford Companions to French, German, and Spanish literature, the Reader's Encyclopedia, and the Columbia Dictionary of Modern European Literature, and other reference sources sufficient to acquire information about titles in the foreign languages listed in section 5. Have previously demonstrated practical experience in cataloging, the MARC format, and in the use of authority files. Be familiar with Library of Congress subject headings. Have a knowledge of AACR2. Have a knowledge of the Dewey Decimal Classification. Be capable of working with the NLS/BPH cataloging system, cataloging rules, and MARC format. Estimated Breakdown by Language of Titles to be Processed: French 20% German 10% Lithuanian 15% Russian 20% Spanish 20% other 15% The above percentages are estimates of the expected workload. The Library reserves the right to adjust, if necessary, the actual quantities of work for each language listed. Such adjustments are not expected to exceed 50 percent of the quantities listed per language.
- Record
- SN00046009-W 20020322/020320213428 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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