SOLICITATION NOTICE
X -- rental of hotel rooms, conf. space and catering
- Notice Date
- 4/2/2002
- Notice Type
- Solicitation Notice
- Contracting Office
- Corporation for National and Community Service, Chief Financial Officer, Atlantic Service Center, 801 Arch Street, Suite 103, Philadelphia, PA, 19107
- ZIP Code
- 19107
- Solicitation Number
- 02-AT-728
- Response Due
- 5/2/2002
- Archive Date
- 5/17/2002
- Point of Contact
- Olivia Riley, Grants Management Specialist, Phone (215) 597-3588, Fax (215) 597-4933, - Suzanne Gualtiere, Grants Management Specialist, Phone (215) 597-4523, Fax (215) 597-4933,
- E-Mail Address
-
oriley@cns.gov, sgualtier@cns.gov
- Description
- The Corporation for National and Community Service, a wholly owned government corporation intends to award a contract to a qualified vendor in the metropolitan areas of PHILADELPHIA, PA AND WILMINGTON, DELAWARE who can provide lodging, catering and meeting space for an AmeriCorps*VISTA training. AmeriCorps*VISTA is a federal program which places members in low-income communities to mobilize resources and increase the capacity of those communities to solve their own problems. The Early Service Training (EST)will occur July 28 to 31, 2002. The group will check in on Sunday (7/28) and check out on Wednesday (7/31). We will need 30 to 45 sleeping rooms for three nights with 2 double beds to accommodate double-occupancy and 10 to 15 sleeping rooms for three nights to accommodate single occupancy. The facility must comply with the American Disabilities Act and should be on the Hotel-Motel National Master List of FEMA/United States Fire Administration. The facility selected should be able to accommodate up to 100 people for a group meal. The chosen vendor must be prepared to provide vegetarian, vegan and kosher meals. Approximately 25% of all meals will be vegetarian/vegan; 1% will be Kosher. The catering needs will break down as dinner on Day 1. Breakfast/lunch/dinner with mid-morning and afternoon breaks on Day 2. Breakfast/lunch/dinner with mid-morning and afternoon breaks on Day 3. Breakfast/lunch with mid-morning break on Day 4. Based on these catering needs proposals should include a Per Person cost per meal. Additionally, the facility should be able to hold up to 100 people (in rounds) for General Sessions and have at least 4 breakout rooms. The breakout rooms must be able to accommodate up to 35 people set in rounds. All rooms (General Session and Breakout) should be set with #2 lead pencils, two flipcharts and water service and should be available from 8:00 a.m t 8:00 p.m. The site selected should provide transportation to/from airport, Amtrak station and hotel. All proposals received must include an explanation of shuttle transportation available and indicate additional cost, if any. Proposals must also include cost for parking. The specific meeting requirements are as follows: DAY 1 A registration area with a telphone and five (5) six-foot skirted tables and chairs; dinner to accommodate a flow of registrants form 5:00 p.m. until 7:00 p.m. for up to 100 people. For participants arriving before check in an area should be designated for luggage storage. DAY 2. A registration area with a telephone and five (5) six-foot skirted tables and chairs. Hot breakfast for up to 100 people. A General Session room set in rounds for up to 100 people. Audio-visual needs may include a large projection screen, a two shelf audio-visual cart, a podium, a microphone, a VCR, a slide projector, and four (4) flipcharts; up to four (4) breakout rooms set in rounds, to accommodate up to 35 people each. An afternoon break with beverage and light snack, dinner for up to 100 people. DAY 3. A registration area with a telephone, and five (5) six-foot skirted tables and chairs. Hot breakfast for up to 100 people. A General Session room set in rounds for up to 100 people. Audio-visual needs, the same as Day 2. A mid-morning break with beverage and light snack. Lunch available to accommodate up to 100 people. Up to four (4) Breakout Rooms set in rounds, to accommodate up to 35 people each. An afternoon break with beverage and light snack. Dinner for up to 100 people. DAY 4. A registration table with a telephone and five (5) six-foot skirted tables and chairs. Hot breakfast for up to 100 people. A General Session room, set in rounds for up to 100 people. Audio-visual needs, the same as Day 2. A mid-morning break with beverage and light snack. Lunch to accommodate up to 100 people. Up to four (4) breakout rooms set in rounds, to accommodate up to 35 people each. Bid proposals MUST INCLUDE THE FOLLOWING INFORMATION TO BE CONSIDERED. (1) Per night sleeping room rate for single and double occupancy (per room) (2) Cost PER PERSON for all catering. Due to our status as a federal corporation, we will only consider food costs which fall within the federal Per Diem for your area. (3) Charges for meeting space and audio-visual equipment. (4) A description of the shuttle service available and any costs associated with shuttle transportation and parking. The solicitation number is 02-AT-728 and is issued as a request for a quotation (RFQ). This solicitation document and the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-27. the NAICS Code for this requirement is 721110 and the small business size standard is $5M. The provisions at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition. Offeror must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items with its offer. This is a best value procurement and evaluation of offers will be based on quality, past performance and price. The clause 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition. The clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items applies to this acquisition. The following clauses listed in 52.212-5(b) and (c) are included by reference: 52.222-21; 52.222-22; 52.222-23; 52.222-41; 52.225-3; and 52.232-34. Proposals must be submitted in writing, signed by a person authorized to negotiate on behalf of the proposer with the Government and sent to the address in this announcement. BIDS SHOULD BE SUBMITTED TO: Damon Bolden, Training Specialist, Corporation for National & Community Service, 1201 New York Avenue, N. W. Washington, D. C. 20525 Phone: (202) 606-5000, ext 581. Fax: (202) 565-2789 NO LATER THAN MAY 2, 2002. ONLY FACILITIES WITHIN THE PHILADELPHIA, PA. AND WILMINGTON, DELAWARE METROPOLITAN AREAS NEED APPLY.\ Contract award is subject to availability of funds.
- Record
- SN00051885-W 20020404/020402213031 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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