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FBO DAILY ISSUE OF JUNE 15, 2002 FBO #0195
SOLICITATION NOTICE

70 -- Lease with Option-to-Buy Avid and Ocean Systems Equipment

Notice Date

6/13/2002
 

Notice Type

Solicitation Notice
 

Contracting Office

Department of the Navy, Naval Air Systems Command, Naval Air Warfare Center Aircraft Division Pax River, Building 2272 Suite 353 47123 Buse Road, Patuxent River, MD, 20670
 

ZIP Code

20670
 

Solicitation Number

N00421-02-R-0019
 

Response Due

7/3/2002
 

Archive Date

7/18/2002
 

Point of Contact

Patti Ashley, Contract Specialist, Phone 301-995-8925, Fax 301-995-8670, - William Case, Contract Specialist/Team Lead, Phone (301) 995-8641, Fax (301) 995-8670,
 

E-Mail Address

ashleypc@navair.navy.mil, casewa@navair.navy.mil
 

Description

17. ? This is a combined synopsis/solicitation for the lease, with option-to-buy of commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR), Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are not being requested and a written solicitation will not be issued. Solicitation Number N00421-02-R-0019 is issued as a request for proposal (RFP). The Government intends to solicit and negotiate a firm fixed-price contract on a sole source basis with Avid Technology, Inc., 1101 Pennsylvania Avenue NW, Suite 600, Washington D.C. 20004 under the authority of FAR Part 6.302-1, for the lease, with option-to-buy various Avid and Ocean Systems broadcast, record, and editing equipment, including the Rackmount Xpress Non-Linear Editor (NLE), to support the U.S. Army Psychological Operations Command (PSYOP) Broadcast Systems Media Production Center (POB MPC). The contract will call for an initial lease period of twelve (12) months from date of contract award with an option to purchase during this period. The option to purchase shall provide for a method of calculating the purchase cost at the end of any month within the lease period. The initial twelve-month lease with option-to-buy period will be followed by two (2) additional optional twelve-month lease periods each with its own respective option-to-buy. If the two additional twelve-month option periods are exercised and run their course (a total of thirty-six months including the initial twelve-month lease period) the value of the option-to-buy at the end of 36th month shall be a nominal $1.00 and if exercised title of all listed equipment shall pass to the Government. Only one contract will be awarded and must include all of the listed equipment. A complete list of the equipment can be located under Business Opportunity, N00421-02-R-0019 on the NAVAIR web site http://www.navair.navy.mil. The incorporated documents and provisions and clauses are those in effect through FAC 2001-07 and DCN 20020531 Edition. This action is not set aside for small business. NAICS is 512199 with a size standard of $6.0 million. The listed equipment has been found to be the only equipment to meet all of the following criteria; 1) provide agile communications capabilities to broadcast, record, and retransmit commercially equivalent, broadcast quality audiovisual products in remote overseas regions; 2) provide advanced video editing capability to support field production and editing of near studio quality video products with real-time performance; 3) meet the existing specific POB MPC digital audio/video formats, unique to Avid and Ocean Systems, which are the formats most prevalently used by other countries; 4) provide fully rackmountable NLE workstations to maintain compatibility with existing mobile platforms formats and stay within space limitations; and 5) be compatible with other existing components and subsystems contained in the POB architecture. The contract line item numbers and descriptions are; CLIN 0001 ? POB MPC Leased Equipment as contained in Attachment 1 (which will contain the equipments in the quantity as shown in the previously mentioned listing posted on the NAVAIR web site), 12 months, and Option CLIN 0002 ? Option-to-Buy Leased Equipment as contained in Attachment 1, 1 lot (Either shown as an amount associated with the end of each of the twelve months during the period of performance during which the option can be exercised or an amount of monthly reduction from a total purchase price for all of the Attachment 1equipment at time of initial contract award.); Option I CLIN 0101 - POB MPC Leased Equipment as contained in Attachment 1, 12 months, and Option CLIN 0102 - Option-to-Buy Leased Equipment as contained in Attachment 1, 1 lot; and Option II CLIN 0201 - POB MPC Leased Equipment as contained in Attachment 1, 12 months, and Option CLIN 0202 - Option-to-Buy Leased Equipment as contained in Attachment 1, 1 lot. All equipments listed in Attachment 1 shall be delivered FOB Destination to Receiving Officer, NAWCAD, Bldg 8115, Villa Road, St. Inigoes, MD 20684-0010; M/F: FOLTZ/POB MPC. Inspection and acceptance shall also be made at destination. Contract will be funded by period of performance and invoices shall be sent directly to Comptroller Office, Commercial Accounts, 762400A, B433, Naval Air Warfare Center Aircraft Division, 47060 Liljencrantz Road, Unit 7, Patuxent River, MD 20670-1626 and invoiced in accordance with provision entitled Submission of Invoices in Contracts for Lease, Rental and/or Maintenance Services set forth below. All equipments described in Attachment 1 and leased under CLIN 0001 shall be delivered within sixty-days (60) after contract award. The contractor shall extend to the Government full coverage of any standard commercial warranty normally offered in a similar commercial lease/sale. Acceptance of the warranty does not waive the Government's rights under the Inspection clause, nor does it limit the Government's rights with regard to the other terms and conditions of this contract. In the event of a conflict the terms and conditions of the contract shall take precedence over the warranty. The warranty period shall begin upon final acceptance of the applicable deliverable listed in the schedule. The following clauses are incorporated by reference and apply to this acquisition: (1) DFAR 252.204-7004, Required Central Contractor Registration (NOV 2001); (2) FAR 52.212-1, Instructions To Offerors -- Commercial Items (OCT 2000); (3) FAR 52.212-4, Contract Terms And Conditions -- Commercial Items (FEB 2002); and (4) FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000) Fill-ins: Paragraph (a) ??within 365 days of contract award or prior exercised option? Paragraph (c) ??shall not exceed 36 months? The Government will evaluate the proposal for fairness and reasonableness in accordance with simplified procedures as defined in FAR Subpart 13.5 prior to making an award. The offeror shall provide back-up information that verifies the price offered. This could consist of a copy of the current catalog or price list; invoices from previous lease or sales of the identical item(s); etc. In addition, the Offeror shall provide the Government backup pricing data on the initial cost of the equipments set forth in Attachment 1. Offeror shall include a completed copy of the provision at FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS -- COMMERCIAL ITEMS (MAY 2002) ALTERNATATE I (APR 2002) and DFAR 252.212-7000, OFFEROR REPRESENTATIONS AND CERTIFICATIONS -- COMMERCIAL ITEMS (NOV 1995) with its proposal. FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (MAY 2002) applies to this acquisition. (a) The Contractor shall comply with the following FAR clauses, which are incorporated in this contract by reference, to implement provisions of law or executive orders applicable to acquisitions of commercial items: (1) 52.222-3, Convict Labor; (2) 52.233-3, Protest After Award. (b) The Contractor shall comply with the FAR clauses in this paragraph (b) which the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items or components: (1) 52.203-6, Restrictions on Subcontractor Sales to the Government, with Alternate I; (5) 52.219-8, Utilization of Small Business Concerns; (9) 52.219-9, Small Business Subcontracting Plan; (11) 52.222-21, Prohibition of Segregated Facilities; (12) 52.222-26, Equal Opportunity; (13) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; (14) 52.222-36, Affirmative Action for Workers with Disabilities; (15) 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; (16) 52.222-19, Child Labor-Cooperation with Authorities and Remedies; (21) 52.225-13, Restrictions on Certain Foreign Purchases; (24) 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration. (e) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) or (d) of this clause, the Contractor is not required to include any FAR clause, other than those listed below (and as may be required by an addenda to this paragraph to establish the reasonableness of prices under Part 15), in a subcontract for commercial items or commercial components-(1) 52.222-26, Equal Opportunity; (2) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; (3) 52.222-36, Affirmative Action for Workers with Disabilities; (4) 52.247-64, Preference for Privately Owned U.S.-Flagged Commercial Vessels (flow down not required for subcontracts awarded beginning May 1, 1996); and (5) 52.222-41, Service Contract Act of 1965, As Amended. **End of clause** DFARS 252.212-7001 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS APPLICABLE TO DEFENSE ACQUISITIONS OF COMMERCIAL ITEMS (MAY 2002) applies to this acquisition. (a) The Contractor agrees to comply with the following FAR clause, which, if checked, is included in this contract by reference to implement a provision of law applicable to acquisitions of commercial items or components. 52.203-3, Gratuities. (b) The Contractor agrees to comply with the following DFARS clauses, which are included in this solicitation by reference to implement provisions of law or Executive Orders applicable to acquisitions of commercial items or components: (1) 252.205-7000, Provision of Information to Cooperative Agreement Holders, (2) 252.219-7003, Small, Small Disadvantaged and Women-Owned Small Business Subcntracting Plan (DoD Contracts)(APR 1996), (3) 252.225-7001, Buy American Act and Balance or Payment Program; (2) 252.225-7007, Buy American Act-Trade Agreements-Balance of Payments Program; (3) 252.225-7012, Preference for Certain Domestic Commodities; (4) 252,243-7002, Requests for Equitable Adjustment; (5) 252.247-7023, Transportation of Supplies by Sea. (c) In addition to the clauses listed in paragraph (e) of 52.212-5, the Contractor shall include the terms of the following clauses, if applicable, in subcontracts for commercial items or commercial components, awarded at any tier under this contract: 252.225-7014, Preference for Domestic Specialty Metals, Alternate I; 252.247-7023, Transportation of Supplies by Sea; and 252.247-7024, Notification of Transportation of Supplies by Sea. **End of clause** The following addendums are added: YEAR 2000 COMPLIANCE (OCT 1998) (a) The Contractor shall ensure that all information technology, which will be required to perform date/time processing involving dates subsequent to December 31, 1999, shall: (1) be Year 2000 compliant or (2) if the Contracting Officer approves in writing, the identified information technology will be upgraded to be Year 2000 compliant prior to the earlier of: (i) the earliest date on which the information technology may be required to perform date/time processing involving dates later than December 31, 1999 or (ii) December 31, 1999; and (3) Describe existing information that will be used with the information technology to be acquired and identify whether the existing information is Year 2000 compliant. (b) "Year 2000 compliant" means, with respect to information technology, that the information technology accurately processes date/time data (including but not limited to, calculating, comparing and sequencing) from, into, and between the twentieth and twenty-first centuries, and the years 1999 and 2000 and lap year calculations, used in combination with the information technology being acquired, properly exchanges date/time data with it. **End of clause** PERIOD OF PERFORMANCE (MAR 1999) (a) The contract base period is 12 months commencing after contract award. However, the period of performance may be extended in accordance with the option provisions contained herein. CLINs 0101 and 0102 Option I is 12 months commencing after completion of the based period; CLINs 0201 and 0202 Option II is 12 months commencing after completion of exercised Option I period. (b) If FAR Clause 52.216-18, ?Ordering?, is incorporated into this contract, then the period in which the Government can issue orders under the contract will be extended at the exercise of an option, and extended to the end of that ordering period. **End of clause** SUBMISSION OF INVOICES IN CONTRACTS FOR LEASE, RENTAL AND/OR MAINTENANCE SERVICES (JUN 1993) (a) The Contractor shall submit original invoices with three (3) copies to the address identified on the solicitation/contract award unless delivery orders are applicable, in which case invoices will be segregated by individual order and submitted to the address specified in the delivery order, including a named individual if applicable, for certification prior to payment. (b) In addition to the information identified in the clause entitled ?Prompt Payment? herein, invoices shall include the following information: (1) Contract line item number (CLIN). (2) Contract subline item number (SLIN), if applicable. (3) Accounting classification reference number (ACRN). (4) Payment terms. (5) Name and serial number of equipment provided or serviced. (6) Total charges and, if applicable, the prompt payment discount. (c) The Contractor shall submit invoices for basic monthly charges in the month following the month for which the charges accrue and not more than on a monthly basis. Payment for rental or services of less than one month?s duration shall be pro-rated at 1/30th of the basic monthly charges for each calendar day. (d) I maintenance credits apply, the procedures indicated below are applicable: The Government will request in writing that the applicable credits for the month be applied against other charges. The request will list the following information: Type and model number(s) of machine(s), date of occurrence, period of downtime, and credit due. Invoices for remedial (on-call) maintenance will be accompanied by copies of the applicable malfunction reports regarding the on-call maintenance furnished. The Government will deduct the credits from the monthly invoice and inform the Contractor in writing the reason for the credit and include the date of the occurrence, period of downtime and/or rresponse time, credit due and the type and model number of the equipment. **End of clause** Persons may identify their interest and capability to respond to the requirement or submit proposals. This procurement is being contracted on the basis of ?other than full and open competition? pursuant to the authority of FAR 6.302-1 (only one responsible source and no other goods or services will satisfy agency requirements). This notice of intent is not a request for competitive proposals. However, the Government will consider all proposals received by 3 July 2002. The Government will not pay for any information received. A determination by the Government not to compete this procurement action based upon responses to this notice is soley within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. The proposal along with completed representations and certifications is due by 3:00 P.M. Eastern Standard Time, 3 July 2002 to Patti Ashley, Contract Specialist, Code 2.5.1.2.3.3, Naval Air Warfare Center Aircraft Division, Building 8110, Unit 11, Villa Rd., St. Inigoes, MD 20684-0010, E-mail ashleypc@navair.navy.mil, Phone (301) 995-8925, FAX (301) 995-8670. Award is anticipated by 31 July 2002 with a resulting expected delivery date of the leased equipment by 30 September 2002. **END OF SYNOPSIS/SOLICITATION #N00421-02-R-0019**
 

Place of Performance

Address: Bldg. 8185, Villa Road,, St. Inigoes,, Maryland

Zip Code: 20684-0010

Country: United States
 

Record

SN00093221-W 20020615/020613213317 (fbodaily.com)
 

Source

FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)

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