Loren Data's SAM Daily™

FBO DAILY ISSUE OF JUNE 27, 2002 FBO #0207
SOLICITATION NOTICE

J -- Energy Management and Control System

Notice Date

6/25/2002
 

Notice Type

Solicitation Notice
 

Contracting Office

Department of the Air Force, Air Combat Command, 55 CONS, 101 Washington Sq Bldg 40, Offutt AFB, NE, 68113-2107
 

ZIP Code

68113-2107
 

Solicitation Number

F25600-02-T-0065
 

Response Due

7/2/2002
 

Archive Date

7/17/2002
 

Point of Contact

Charles Brembry, Contract Specialist, Phone 402-232-5931, Fax 402-294-0430, - Andrew Peterson, Contract Admin, Phone 402-232-5967, Fax 402-294-0430,
 

E-Mail Address

charles.brembry@offutt.af.mil, andrew1peterson@offutt.af.mil
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation, Part 12. This announcement constitutes the only solicitation; and is a Notice of Intent to award a Sole Source Procurement. The Government intends to issue a sole source purchase order to perform maintenance and service the Energy Management and Control System through Honeywell, 11128 John Galt, Omaha, NE 68137. The 55th Contracting Squadron intends to award a purchase order by other than full and open competition in accordance with Subpart 6.302-1(a)(2)(ii). Only one responsible source and no other supplies or services will satisfy agency requirements. Solicitation number F25600-02-T-0065 is not a request for competitive proposals. A determination not to compete this proposed procurement was based on only one responsible source and not other supplies or services will satisfy agency requirements, 6.302-1(a2ii). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2001-01. This procurement is set-aside for Honeywell. The North American Industry Classification System (NAICS) code is 811212. The business size standard is 21mil. Offutt AFB intends to issue a purchase order for maintenance and service the Energy Management and Control System. The period of performance will be 1 Oct 02-30 Sep 03. The description of the project is as follows: 1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, tools, supplies, equipment, and labor necessary to service and maintain the Energy Management and Control Systems (EMCS) at Offutt AFB, Nebraska including the Honeywell Excel Building Supervision system which is an integral part of the EMCS system. 1.1. BASIC SERVICES. The contractor shall maintain the EMCS, central equipment and field EMCS equipment, with qualified personnel, who have a through understanding and working knowledge of Heating, Ventilation and Air Conditioning control systems (HVAC) and Honeywell Excel Building Supervision (XBS) systems. Approved quality control, service, maintenance, and inspection methods shall be employed. 2. SERVICE DELIVERY SUMMARY. Performance Objective Performance Measure Performance Threshold Provide Quality Control Program Inspections and test performed on time and recorded Periodic review of QC program and records, 100% review of reports, no defects. Service and Maintain EMCS Equipment.Provide maintenance of all XBS front ends and laptops, including hardware and software Provide maintenance of fiber optic multiplexers. Provide software updates for all maintained systems. 1.1. EMCS downtime shall not exceed two hours during the month. 3. GOVERNMENT FURNISHED PROPERTY. See Appendix A 4. GENERAL INFORMATION. 4.1. QUALITY CONTROL. Contractor shall develop and maintain a quality program to ensure services are performed in accordance with commonly accepted commercial practices for service and maintenance of Energy Management and Control Systems. The contractor shall develop and implement procedures to identify and prevent defective services from recurring. As a minimum, the contractor shall develop quality control procedures that address the areas dentified in paragraph 2, Service Delivery Summary. The government evaluator must have a specific quality control inspector to receive customer complaints. 4.2. QUALITY ASSURANCE. The government will periodically evaluate the contractor?s performance in accordance with the Quality Assurance Surveillance Plan. 4.3. GOVERNMENT REMEDIES. The contracting officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items (May 1997), for contractor?s failure to correct nonconforming services. 4.4. HOURS OF OPERATION. Normal operation is Monday through Friday (7:30 a.m. to 4:15 p.m. except for Federal Holidays. Inspection and Maintenance shall be performed during normal duty hours, emergency repairs 24 hours a day, seven (7) days a week. 4.5 SECURITY REQUIREMENTS. Contractor personnel shall obtain and possess at all times while on Offutt AFB, an authorized identification (ID) card and Restricted Area Badge (only in applicable areas). It is estimated that approximately two (2) full days of processing for these ID cards are required for each contractor employee prior to contract start date. Each contractor employee will be required to fill out a DD Form 1172, Application for Uniformed Services Identification Card, prior to issuance of an ID card. This form will be available from the Quality Assurance Evaluators office or the contracting office. 4.5.1. The contractor shall request a United States Air Force (USAF) Restricted Area Badge for all personnel who require unescorted entry into a restricted area(s) for specific work for the duration of the contract. While paperwork for badges are being processed escorts will be provided by the Unit Area Functional Manager (UAFM) on an interim basis for areas that requires access. The contractor will wait no longer than twenty (20) minutes after initial notification for an escort to gain access into the restricted area. It is the contractor?s responsibility to fully document all cases where entry to restricted areas was not granted. The contractor?s personnel shall have proper identification prior to entry into restricted areas. It is the responsibility of each UAFM to brief all contractor personnel working in their area on procedures and policies of their particular restricted area and document the briefing for their files. 4.5.2. The contractor shall obtain a favorable National Agency Check (NAC) investigation for its employees for unescorted entry to restricted areas. This will be accomplished by downloading Electronic Personnel Security Questionnaire (EPSQ) from the internet using address of www.dss.mil . Using the computer program each individual requiring unescorted access will accomplish a Questionnaire for Non-Sensitive Position on, SF 85, and record on a blank computer disk per EPSQ instructions. After accomplishment call for an appointment with 55th CES/CER ( Mr Jack Kabella/294-5293) for the processing of AF Form 2583 and also Resource Protection Section, 55th Security Police , Bldg 323 1st floor, Ph 294-5252, who will initiate the NAC. 4.5.3. All contractor personnel driving privately owned vehicles on Offutt AFB are authorized to obtain one set of DoD decals. Decals are issued by the Security Police Pass and Registration Section. Decals must be permanently affixed to the outer surface of the vehicle in accordance with current Security Police policy and will expire upon the expiration of contract or one year, which ever occurs first. 4.5.4. The Contractor is responsible for controlling and accounting for all vehicle decals, identification cards, and restricted area badges. When employee(s) leave the employment of the Contractor, the Contractor is responsible to recover the ID cards and all other entry/security documents from the terminated employee and immediately (within one duty day) deliver these items to the Contracting Officer. When restricted area badges are involved notify the 55th CES/CER security officer. If loss or failure to turn in these items within ten (10) calendar days, the Government shall deduct the amount of $25.00 per item, per employee from the next applicable invoice. The fee is to cover the Government?s administrative and inventory cost. 4.6 PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER. All services to be performed under this contract have been determined to be essential for performance during crisis and, according to Department of Defense Instruction (DODI) 3020.37 and Air Force implementation thereof, it is determined that the contractor will be required to perform during crisis as stipulated in paragraph 1. above unless otherwise directed by an authorized government representative. 4.7 Emergency Services. The contractor shall provide emergency services within 2 hours to repair the Energy Management and Control system as determined by the government. For purposes of this specification, an emergency situation is any condition that requires immediate action to eliminate life or serious injury hazards to personnel, prevent loss or damage to government property, or restore essential services. It is anticipated that this service will be required 25 times per year. 5. APPENDICES A. Estimated Workload Data and Equipment Listing APPENDIX A ESTIMATED WORKLOAD DATA AND EQUIPMENT LISTING CRITICAL CENTRAL EQUIPMENT LIST ITEM EQUIPMENT LocationBldg 1 Excel Building Supervisor (XBS) Front end PC including MPCP interface card and printer 200 Elkhorn Power Plant 2 XBS server and printer 301 EMCS 3 XBS Front end PC including interface card (2 ea) XPC500, RICM interface card and printer 301 EMCS-Service call 4 XBS Front end PC including MPCP interface card and printer 301 EMCS 5 Excel Plus Programming PC including chip burner 301 EMCX 6 XBS terminal PC 301 EMCS-Office 7 XBS terninal PC 301 Maintenance Engineering 8 XBS terminal PC and printer 301 HVAC Shop 9 XBS terminal PC 301 Utilities Shop 10 6 each XBS/CARE Laptops 301 EMCS 11 2 ea fiber optic interface cards 301 EMCS 12 XBS terminal PC and printer 304 Chiller Plant 13 XBS terminal PC and printer 304 Boiler Plant 14 XBS Front end PC including MPCP interface card, RICM card and printer 306 Fire Station 15 XBS Front End PC including 2 each XPC500 interface cards and printer 457 Boiler Room 16 XBS Front End PC including 2 each XPC500 interface cards, MPCP interface card and printer 500 Boiler Room 17 XBS Front End PC including 2 each MPCP interface cards, and 2 each XPC500 interface cards 507 Mechanical Room 18 4 each Fiber Optic interface cards 507 Mechanical Room 19 XBS terminal PC, MPCP interface card and printer 518 Control Room 20 2 each Fiber Optic interface cards 404 EMCS Office, Epson FX 1170 21 5 each Fiber Optic interface cards 522 Command Post 22 XBS Front End PC including XPC500 interface card and printer 702 Scribner Mechanical Room 23 XBS Front End PC including MPCP interface card and printer 4000 Mechanical Room 24 2 each Fiber Optic interfaces 507 Communications 25 2 each F/S bus repeaters 507 Communications CONTRACTOR MUST BE REGISTERED IN CENTRAL CONTRACTOR REGISTRATION (CCR) PRIOR TO AWARD. IF NOT ALREADY REGISTERED IN CCR, GO TO WWW.CCR.GOV TO REGISTER PRIOR TO SUBMITTING QUOTE. NO PARTIAL QUOTES WILL BE CONSIDERED. NO PARTIAL AWARDS WILL BE ALLOWED. The Clause at FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition along with 52.212-2, Evaluation- Commercial Items (price will be the ONLY evaluation factor); FAR 52.212-3, Offeror Representations and Certifications ? Commercial Items, and the clause at FAR 52-212-4, Contract Terms and Conditions?Commercial Items, applies to this acquisition. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders?Commercial Items, applies to this acquisition. Additionally, the following FAR clauses cited in 52.212-5 are applicable); 52.222-3, Convict Labor; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-35, Affirmative Action for Disabled Veterans and Veterans of Vietnam era. 52.222-36, Affirmative Action for Workers with Disabilities. 52.232-33, Payment by Electronic Funds Transfer?Central Contractor Registration (31 U.S.C. 3332); 52.233-3 Protest After Award; 52.247-34 F.O.B. Destination; 52.222-3, Convict Labor; 52.222-21 Prohibition of Segregated Facilities; 52.222-37, Employment Records on Disabled Veterans and Veteran of the Vietnam Era; 52.222-41, Service Contract Act; 52.222-42 Statement of Equivalent Rates for Hires (29 U.S.C. 206 and 41 U.S.C. 351, et seq.); 52.223-5 Pollution Prevention and Right to know information; 52.223-13 Restriction on certain foreign purchases; 52.232-28, Invitation to Propose Performance based payment; 52.232-33, Payment by Electronic Funds; 52.233-3, Protest After Award; 52.237-2, Protection of Government Buildings Equipment, and Vegetation; 52.245-4, Government Furnished Property; 52.247-34 FOB Destination; 52.252-1, Solicitation Provisions incorporated by reference; 52.252-2 Clauses incorporated by referance;52.252-5, Authorized Deviation and Provisions; 52.252-6 Authorized Deviations in Clauses; 52.253-1, Computer Generated Forms;applies to this acquisition. The following DFARS clauses also apply to this acquisition: 252.204-7004 Required Central Contracting Registration; 252.212-7001, Contract Terms & Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisition of Commercial Items. The following AFFARS clause also applies to this acquisition; 5352.242-900 Contractor Access to Air Force Installations. all interested contractors please contact Charles Brembry (1-402-232-5931) for additional information. Questions should be submitted in writing to: 55 CONS/LGCA, 101 Washington Square, Bldg 40, Offutt AFB, NE 68113-2107, or you may send a fax to number (402) 294-0430. Address any questions to Charles Brembry at the above address or call (402) 232-5931, or call Andrew Peterson (402) 232-5967. All contractors are requested to utilize the PRO-Net Program to assist them in obtaining resources to meet their contractual requirements. PRO-Net is an electronic gateway of procurement information for and about small businesses. It is a search engine for contracting officers, a marketing tool for small firms and a ?link? to procurement opportunities and important information. It is designed to be a ?virtual? one-stop-procurement. PRO-Net is an Internet-based database of information on small, disadvantaged, 8(a) women-owned, HUB Zone, and veteran-owned businesses. It is free to federal and state government agencies as well as prime and other contractors seeking small business contractors, subcontractors and /or partnership opportunities. As an electronic gateway, PRO-Net provides access and is linked to Commerce Business Daily (CBD), federal and state agency home pages and other sources of procurement opportunities.
 

Place of Performance

Address: OFFUTT AFB

Zip Code: 68113

Country: US
 

Record

SN00099267-W 20020627/020625213200 (fbodaily.com)
 

Source

FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)

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