SOURCES SOUGHT
D -- Airlift Services Industrial Fund Integrated Computer System (ASIFICS) Market Research
- Notice Date
- 7/1/2002
- Notice Type
- Sources Sought
- Contracting Office
- Department of the Air Force, Air Mobility Command, AMC Contracting Flight (AMC/LGCF), 507 Symington Drive Room W202, Scott AFB, IL, 62265-5015
- ZIP Code
- 62265-5015
- Solicitation Number
- Reference-Number-ASIFICSMR0003
- Response Due
- 7/22/2002
- Archive Date
- 6/30/2003
- Point of Contact
- Barbara D. Odom, Contracting Officer, Phone (618)256-9959, Fax (618)256-5724, - Susan Madison, Contracting Officer, Phone (618)256-9965, Fax (618)256-5724,
- E-Mail Address
-
Barbara.Odom@scott.af.mil, Susan.Madison@scott.af.mil
- Description
- This synopsis is issued for informational and planning purposes only. The Air Force is conducting market research and desires input from industry to help in requirements planning. The information requested by this synopsis will be used within the Air Force to facilitate decision making and will not be disclosed outside the agency. Please note that the Air Force will NOT be responsible for any costs incurred by interested parties in responding to this request for information. The Air Force is researching the feasibility and cost effectiveness of commercial solutions and state of the art technology to meet current and projected information system requirements. In considering new system solutions, the Air Force must give careful consideration to successful transition and migration from existing legacy systems to preclude a lapse in or degradation of services provided to our many DoD customers. INTRODUCTION: The present Airlift Services Industrial Fund Integrated Computer System (ASIFICS) provides for data collection, customer billing, accounts receivable, and reports to AMCs diverse airlift customers. ASIFICS is a highly integrated information system that is menu-driven and utilizes ORACLE. It is a relational oriented system which requires use of antiquated methods for accomplishing system modifications and upgrades needed to meet the changing Air Force Transportation Working Capital Fund (TWCF) requirements. The present system lacks the flexibility needed to support AMCs current and projected financial management requirements. PERFORMANCE REQUIREMENTS: ASIFICS is a specialized one-of-a-kind subsidiary ledger that processes Transportation Data producing a bill for the airlift customer served within six business areas (Passenger Movement, Shipment Units, Special Assignment Airlift, Contingency, Exercise and Training, Frequency Channel Billing) using multiple variables set to code based on business rules and the budget. The accounts receivable data derived by ASIFICS is eventually fed into Air Force approved accounting systems. Additionally, ASIFICS performs accounting, budgeting, and analysis functions necessary for the financial management of the Transportation Working Capital Fund (TWCF). The ASIFICS application as it exists today is non-GUI menu driven utilizing a non-relational database consisting of (flat files) Oracle Tables. When upgrades/changes are needed any number of tables may require modification adding to the complexity, timeliness of the change, cost and overall maintenance of the system. The Air Force desires a technology solution that would eliminate the latter and apply cutting edge technology enabling rapid maintenance/upgrades increasing efficiencies and customer ease of use while decreasing overall costs. The Air Force would envision the replacement system to use a Graphical User Interface (GUI) interface between forms and a relational database approach via web-browser in addition to performing the accounts receivables, budgeting and analysis in compliance with the Chief Financial Officers Act of 1990, Public Law 101-576 regulatory guidance. Safeguards must be in place to ensure the security and integrity of operations and data. PROGRAM REQUIREMENTS/NEEDS: ASIFICS is a comprehensive information management system that supports accounting, budgeting, and analysis functions necessary for the financial management of the HQ AMC (Headquarters Air Mobility Command) Airlift Service. This system performs the critical functions of data collection, revenue computation, billing, accounts receivable, maintenance, tariff schedules, analytical reports, accounts aging, disputed billing research, financial statement preparation, accrual accounting, budget execution, and additional functions required by HQ AMC/FM (Financial Management Directorate). ASIFICS is an integrated accounting and budgeting system that supports and manages transportation revenue created when AMC provides airlift services to DOD customers. ASIFICS, along with GAFS (General Accounting and Finance Systems), is the official accounting system for the Headquarters Air Mobility Command (HQ AMC). As a result, ASIFICS must provide a General Ledger transaction file for recording daily revenue to interface with the other accounting systems. ASIFICS collects approximately $3.5 Billion in TWCF revenue annually. As ASIFICS is a highly specialized financial management system, it employs numerous financial database and software applications that furnish information for AMC Commanders for mission and operation decisions. Listed are some of the key software applications that are currently required: Software Application: - Transaction history that complies with federal accounting standards - Audit Trails provided - Systems provide accurate and complete documentation - Proper configuration control for standard internal and external reporting - Detailed reconciliation of general ledge and subsidiary ledger - Accurate corrections controls and efficient system design - Test and evaluate controls should provided reasonable assurance that the data processed through the information system results in complete, valid, and reliable data. - Achieve database standardization and a system software suite that is compliant with built in customer service assurance and security features - Provide a web-based architecture - Provide data integrity - Eliminate the long-term staffing risk factor for future maintenance caused by programming languages - Maintenance is faster and easier based on the standardized relational database design - Interface with data standard systems WORKLOAD DATA: Historical workload data shows AFISICS transactions of approximately $1.8 Million per annum as follows BUSINESS AREA TRANSACTIONS 1. Passenger Movement 295,824.0 2. Shipment Units 1,088,880.0 3. Special Assignment Airlift 55,020.0 4. Contingency 289,872.0 5. Exercise and Training 1,476.0 6. Frequency Channel Billing 93,564.0 TOTAL ASIFICS TRANSACTIONS 1,824,636.0 INFORMATION REQUESTED: Contractors interested in assisting the Air Force with our market research activities are requested to submit the following information in the format of a White Paper as outlined below. The white paper should be concise (no more than 10 pages) and address only the information requested below. Again, this information will support market research activities within the Air Force. Any resultant Air Force requirement for this system will be addressed in a subsequent synopsis announcement. I. Company Information (General): II. Past Performance Information (Specific): Identify system solutions that you have provided to either DoD specific or other commercial customers that are considered to be very similar to the ASIFICS requirements outlined in this synopsis. For each project referenced, include the name of the customer, a point of contact (include their phone number and e-mail address), and a brief description of the technology solution delivered. These references must be recent, within the last 3 years. III. Capabilities (General): Generally describe your companys commercial systems solutions that may fulfill the Air Forces ASIFICS requirements. The Air Force is not asking for disclosure of specific or detailed innovative solutions here. The Air Force is merely interested in the availability of existing commercial technology solutions which could replace the current legacy system in a way that is transparent to our DoD customers. IV. Rough Estimate of Cost and Schedule: Provide an estimate (or range) of estimated costs for the new system (to include installation, implementation, and transition costs from the existing system). Also provide separately the anticipated costs for system configuration management and maintenance (hardware/software) over a five-year period. A timeline for system delivery and transition is also requested. Timeline should begin with the date of contract award. V. Identify Major Risks: Provide general information as to the major risks anticipated in conversion to your new system given our existing legacy system. (Performance/Cost/Schedule). VI. Any Other Information Deemed Useful to the Air Force. SUBMISSION INFORMATION: Interested contractors should continue to check the FBO website at http://www.fedbizopps.gov/ for additional information. The White Paper should be submitted by 22 Jul 02 via E-mail to Barbara.Odom@scott.af.mil with a copy furnished to Susan.Madison@scott.af.mil. Please refer any questions via e-mail to Barbara.Odom@scott.af.mil, phone 618-256-9959 with a copy furnished to Susan.Madison@scott.af.mil, phone 618-256-9965.
- Place of Performance
- Address: Scott AFB
- Zip Code: 62225
- Zip Code: 62225
- Record
- SN00103470-W 20020703/020701213558 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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