SOLICITATION NOTICE
Q -- Primary Care Podiatry Service
- Notice Date
- 8/15/2002
- Notice Type
- Solicitation Notice
- Contracting Office
- Attn: Department of Veterans Affairs Medical Center, Acquisition and Materiel Management Service, (90CB), 10000 Brecksville Road, Brecksville, Ohio 44141
- ZIP Code
- 44141
- Solicitation Number
- 541-080-02
- Response Due
- 8/26/2002
- Point of Contact
- Point of Contact - Danny Freeman, Contracting Officer, (440) 746-2185, Contracting Officer - Danny Freeman, Contracting Officer, (440) 746-2185
- E-Mail Address
-
Email your questions to Danny Freeman
(danny.freeman@med.va.gov)
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with 38 U.S.C. 8153 Expanded Sharing Authority and the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation RFQ 541-080-02 is issued as a Request For Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 01-08. This is a competitive procurement under the North American Industry Classification System (NAICS) Code 621391 and Small Business Size Standard of $6.0 Million per annum. This is a total 100% Small Business Set-Aside. The Cleveland VA Medical Center intends to contract for nonpersonal health care services for Podiatric Medicine Service to and at the Louis Stokes Cleveland Department of Veterans Affairs Medical Center?s, Community Based Outpatient Clinic (CBOC), located at 676 South Broadway, Akron, OH 44311. Services shall be in accordance with the terms, conditions and schedule contained herein. Services shall be provided for a period of 12 months from date of award, with four 12 month pre-priced options for renewal (the Contracting Officer will insert performance periods upon award). Description of Services: Contractor shall provide one full-time employee equivalent (FTEE), working 40 hours per week, Monday through Friday, excluding Federal holidays, to provide primary care podiatry service on-site at the VA operated Akron CBOC. Services shall be in accordance with the terms, conditions, provisions and schedule stated herein. Scope of Work: 1) Contractor shall provide one full-time employee equivalent (FTEE), Podiatrist to provide primary care podiatry services at the aforementioned CBOC. 2) Podiatry services as described herein shall be under the supervision of the Chief, Surgical Service and technical guidance shall be provided by the Chief, Podiatry Section. 3) The contractor shall direct and participate in the delivery of podiatry care to VA patients, which shall include but may not be limited to ? i) Diagnosis and treatment of deformities of the foot, such as flat feet and foot imbalance through the use of corrective footwear supports and other physical and mechanical means. ii) Treatment of corns, calluses, ingrown nails, cysts and abscess by surgical means. iii) Contract Podiatrist shall prescribe medications in accordance with the laws of the State of Ohio and the Clinical Privileges granted by the Louis Stokes Cleveland VA Medical Center. 4) Contract personnel shall not be required to supervise VA employee?s under the terms of this contract. However, contractor personnel shall be required to coordinate and consult with VA employee?s in order to ensure maximum treatment and benefits of our veteran population in the Podiatry Services Program at the Cleveland VAMC facilities. Services shall included but may not be limited to the following: i) Outpatient podiatry medical services. ii) Ongoing prevention, inservice, and patient education programs. iii) Develop a Quality Assurance Plan for CBOC podiatry service that augments the VA Podiatry Quality Assurance Program. At a minimum the plan shall establish protocols and standards for Podiatry medical care at the CBOC. iv) Establish and develop clinic logs, patient charts, and other documents necessary in the operation of an outpatient treatment clinic. Qualifications: Medical staff assigned by the contractor to perform the services covered by the contract shall be licensed in a State, Territory, or commonwealth of the United States or the District of Columbia to provide professional direction, consultation and teaching for the CBOC?s and shall be board certified by the National Board of Podiatry Medical Examiners. The qualifications of such personnel shall also be subject to review by the VA Chief of Staff and approval by the VA Medical Center Director. Contractor shall provide upon request, all documents stated herein for each Podiatrist providing service to the VA. Contract Podiatrist shall have knowledge of the VA Podiatry program and the ability to advise and consult with clinicians and technologist in Podiatry Program Management. Location of Services: Initial services shall be perform on-site at the Louis Stokes Cleveland VA Medical Center, Community Based Outpatient Clinic, located at 676 South Broadway, Akron, OH 44311. However, it is anticipated that the VA Akron CBOC will relocate to 55 West Waterloo Road, Akron, OH 44301 approximately January 2003. Personnel performing services on behalf of the contractor shall be required to relocate to the new VA CBOC facility, at no additional cost to the VA. Credentialing/Privileging Procedures: Contractor shall furnish with its proposal the medical license from a State, Territory or Commonwealth of the United States or District of Columbia and a certificate from the National Board of Podiatry Medical Examiners for each Podiatrist providing service to the VA. Said credentials shall be forwarded to the VA Professional Standards Board for review and recommendation of the VA Medical Center Director or his/her designee for approval or disapproval of privileges. i) Said license shall display sufficient credentials to warrant the granting of clinical privileges by the VA Medical Center Director. ii) Each Contract Podiatrist must be granted privileges by the Medical Center Director or his/her designee prior to providing services under this contract. iii) Each applicant seeking clinical privileges must request in writing the specific document approved by the Clinical Executive Council, and submit appropriate appointment information as outlined in the attached ?Medical Staff Bylaws and Rules? which outline application procedures, and the process and requirement for requesting clinical privileges. Contractor shall allow a minimum of 90 calendar days for review of credentials by the VA Professional Standards Board and the VA Medical Center Director or his/her designee. Period required for review of credentials shall be at no additional cost to the Government. This is a full service contract to provide one FTEE, working 40 hours per week, Monday through Friday, between the hours of 8:00 a.m. to 4:30 p.m., excluding Federal holidays. The ten holidays observed by the Federal Government are New Year?s Day, Dr. Martin Luther King Jr.?s Birthday, President?s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Days, Thanksgiving, Christmas, Or any other day specifically declared by the President of the United States to be a national holiday. Monitoring Procedures: The Contracting Officer?s Technical Representative (COTR) will review and approve invoices and shall be responsible for review of the appropriate clinic logs, patient charts and documents against the invoice statements to verify actual services provided by the Contractor. Contractor personnel shall sign-in upon arrival at the VA Akron CBOC and sign-out upon departure. The sign-in/out log shall be maintained at the nurses station of the designated Podiatry area, or other established location. Should a dispute arise regarding payment of invoices VA shall review sign-in/out log to determine hours of service. Failure to adhere to the proper sign-in/out procedures established herein may cause a delay or reduced payment for services performed by the contractor. Contractor shall only be paid for services provided on-site at the VA Akron CBOC. Additionally, failure to adhere to the requirements herein may be considered as cause for termination of the contract under the ?Termination for Cause? clause of the contract. Quality Assurance: VA may evaluate the quality of professional and administrative podiatry services provided by contractor. Neither the contractor or the VA shall be held liable for the activities of the other party or the other party?s agents or employees, including any negligent acts or omissions or other damages. 1) The results of all Quality Improvement activities performed by the contractor involving VA patients shall be shared with the VA Quality Management Office. This shall include, but not be limited to the following, but only as they relate specifically to VA patients: i) Quality Improvement Plans. ii) Staff meetings minutes (summary minutes). Where quality improvement has been discussed which include practitioner-specific findings, conclusions, recommendations and written plans for actions taken in response to such conclusions and recommendations, and evaluation of those actions taken. Confidentiality and Non-Disclosure: The contractor agree that: i) All materials, information and records deemed relevant by the VA, which are generated by the contractor in the performance of services under the terms, conditions, provisions and schedule of this contract shall remain the property of the VA and shall be maintained on the VA premises. ii) All individually identifiable health records shall be treated with the strictest confidentiality. The contractor and/or contractor employees who knowingly or willingly discloses confidential information are subject to the Rules of confidentiality, 38 U.S.C. 3301, 38 U.S.C. 4132, 38 U.S.C. 5701, and 38 U.S.C. 7332. iii) Contractors employees accessing the VHA Vista Computer System shall be required to sign a computer security access agreement and shall abide by said agreement. Contractor Personnel Security Requirement: 1) All contractor employees who require access to the Department of Veterans Affairs? computer system shall be the subject of a background investigation and must receive a favorable adjudication from the VA Office of Security and Law Enforcement prior to contract performance. This requirement is applicable to all subcontractor personnel requiring the same access. If the investigation is not completed prior to the start date of the contract, the contractor shall be responsible for the actions of those individuals they provide to perform work for VA. i) Position Sensitivity - The position sensitivity has been designated as Low Risk. i) Background Investigation ? The level of background investigation commensurate with the required level of access is National Agency Check with Written Inquiry. ii) Contractor Responsibilities ? a) Contractor shall bear the expense of obtaining background investigations. If the investigation is conducted by the Office of Personnel Management (OPM), the contractor shall reimburse the VA within 30 days. b) Contractor shall prescreen all personnel requiring access to the computer systems to ensure they maintain a U.S. citizenship and are able to read, write, speak and understand the English language. c) Contractor shall submit or have their employees submit the following required forms to the VA Office of Security and Law Enforcement within 30 days of receipt: Standard Form 85P, Questionnaire for Public Trust Positions; Standard Form 85P-S, Supplemental Questionnaire for Selected Positions; FD 258, U.S. Department of Justice Fingerprint Applicant Chart; VA Form 0710, Authority for Release of Information Form; Optional Form 306, Declaration for Federal Employment; and Optional Form 612, Optional Application for Federal Employment. d) Contractor, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from working under the contract. e) Failure to comply with the contractor personnel security requirements may result in termination of the contract for cause. Government Responsibilities: i) The VA Office of Security and Law Enforcement will provide the necessary forms to the contractor or to the contractor?s employees after receiving a list of names and addresses. ii) Upon receipt, the VA Office of Security and Law Enforcement will review the completed forms for accuracy and forward the forms to OPM to conduct the background investigation. iii) The VA facility will pay for investigations conducted by the Office of Personnel Management (OPM) in advance. In these instances, the contractor will reimburse the VA facility within 30 days. iv) The VA Office of Security and Law Enforcement will notify the Contracting Officer and contractor after adjudicating the results of the background investigations received from OPM. v) The Contracting Officer will ensure that the contractor provides evidence that investigations have been completed or are in the process of being requested. Contract Administration Office: 1) All contract administration functions shall be retained by the Contracting Officer, Louis Stokes Cleveland Dept. of Veterans Affairs Medical Center, 10000 Brecksville Road, Brecksville, OH 44141. 2) After award of the contract, all inquiries and correspondence relative to the administration of the contract shall be addressed to: Contracting Officer 90C(B), Louis Stokes Cleveland Dept. of Veterans Affairs Medical Center, 10000 Brecksville Road, Bldg. 1, Rm A104, Brecksville, OH 44141, Attention: Danny O. Freeman, Telephone No.: (440) 526-3030 ext. 7439, FAX No.: (440) 838-6052. The contractor shall provide the company name, address, telephone number, fax number and name of an authorized representative(s) who has binding authority to act on behalf of the contractor. Invoices submitted for payment shall conform to the requirements provided under Federal Acquisition Regulation (FAR) clause 52.212-4(g) Invoices. All properly prepared and submitted invoices should reflect the contract number and purchase order number and should be submitted to Chief Fiscal Service (04), Louis Stokes Cleveland Dept. of Veterans Affairs Medical Center, 10000 Brecksville Road, Brecksville, OH 44141. Payment for the services performed herein shall be based on the cost identified in Part I ? The Price Schedule (See blocks 19 through 24 of the SF 1449). Payments shall be made thirty days in arrears upon receipt of a proper invoice. Along with invoice information require above, contractor invoices should reflect the total number of hours services were provided during the invoice period. Performance of Services: Services specified herein may be changed by written modification to this contract. The modification shall be prepared by the VA Contracting Officer, and prior to it becoming effective, shall be approved by the VA Medical Center Director or his/her designee. Other necessary personnel required for the operation of the services contracted for at the VA Akron CBOC shall be provided by the VA at levels mutually agreed upon which are compatible with the safety of the patient and personnel and with quality medical care programming. Contract Podiatrist shall provide services in accordance with VA rules, regulations and Medical Staff Bylaws (attached), and in accordance with guidelines established by the Joint Commission on Accreditation of Healthcare Organizations (JCAHO). Term of Contract: This contract shall remain in effect for a period of one year from date of award. This contract is subject to the Congressional Annual Appropriations. As such, no services may be required past September 30, of any fiscal year, until and unless written authorization is received from the Contracting Officer. Personnel Policy: The contractor shall be responsible for protecting the personnel furnishing services under this contract. To carry out this responsibility, the contractor shall provide the following for these personnel: Worker?s compensation; Professional liability insurance; Health examinations; Income tax withholding, and Social security payments. The parties agree that such personnel shall not be considered VA employees for any purpose and shall be considered employees of the contractor. Nothing in this contract shall require or shall be interpreted to require the contractor to release to the VA any credentialing or other materials related to physicians that are subject to confidentiality provisions under state or federal laws or that are otherwise afforded protection as peer review materials. It is the intent of the Government to make an award based on evaluation of initial offers without discussion. As such, offerors should submit its? most favorable position in its? initial offer. (Medical Staff Bylaws are available upon request). Contractor shall provide, to the Contracting Officer, proof of indemnification and medical liability insurance, in the proper amount as provided by Veterans Administration Acquisition Regulation (VAAR) 852.237-7, prior to providing any services under the contract. The provisions at FAR 52.212-1, Instructions to Offerors-Commercial items applies to this acquisition with the following changes, paragraphs (e) and (h) of the standard clause are hereby deleted. 52.212-2 Evaluation?Commercial Items apply to this acquisition, which provides the following evaluation factors and subfactors both listed in descending order of importance: Factor (1) Offeror Capability; a) Technical Excellence, b) Experience, c) Quality Assurance, d) Past Performance; and Factor (2) Price; a) Price Reasonableness, and b) Price relationship to State of Ohio Medicare Rates. Technical and past performance, when combined, are significantly more important than cost or price. Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial items, with their offer. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, apply to this acquisition, which include the following FAR and VAAR clauses and provisions as addendum?s to the basic clause - 52.217-8 (which provides that the Contracting Officer may exercise the option by written notice to the contractor within 30 days); 52.217-9, (which provides that the Government may extend the term of the contract within 60 calendar days; provided that it provides preliminary notice 60 calendar days prior to the expiration date, and that services shall not exceed five years); 52.219-6; 52.232-18, 52.232-19 (which provides that funds are not authorized past September 30 of any fiscal year, unless written authorization is received from the Contracting Officer); 52.233-2 (which provides that protests and/or copies shall be served on the Contracting Officer 90C(B), Louis Stokes Cleveland Dept of Veterans Affairs Medical Center, 10000 Brecksville Road, Brecksville, OH 44141); 52.233-3; 852.233-70; 852.233-71; 852.237-7 (which requires submission of Indemnification and Medical Liability Insurance in an amount of not less than $1,000,000.00); 852.270-4; and 852.271-70. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition which shall include the following clauses: 52.203-6; 52.219-8; 52.219-14; 52.222-21; 52.222-26; 52.222-35; 52.222-36; 52.222-37; 52.222-19; 52.225-13; and 52.232-34. (for VAAR clauses and provisions reference Internet Web Site ? http://www.va.gov/oa&mm/vaar/index.htm). Interested offerors may submit their proposals along with a completed copy of the provision at 52.212-3 Offeror Representations and Certifications-Commercial Items, which may be downloaded at - http://www.arnet.gov/far/ on or before 4:30 p.m., August 26, 2002. Offerors may request a copy of the VA Medical Staff Bylaws and Rules or other documents, in writing at the fax number provided below. Quotations may be provided to the Contracting Officer at the address above or by Fax at (440) 838-6052.
- Web Link
-
RFQ 541-080-02
(http://www.bos.oamm.va.gov/solicitation?number=541-080-02)
- Record
- SN00141498-W 20020817/020815213419 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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