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FBO DAILY ISSUE OF AUGUST 30, 2002 FBO #0271
SOLICITATION NOTICE

63 -- Electromechanical Outdoor Warning Siren System

Notice Date

8/28/2002
 

Notice Type

Solicitation Notice
 

Contracting Office

US Army Robert Morris Acquisition Center, Yuma Contracting Division, ATTN: AMSSB-ACY, Building 2100, Ocotillo Street, Yuma, AZ 85365-9106
 

ZIP Code

85365-9106
 

Solicitation Number

DATM07-02-T-0030
 

Response Due

9/16/2002
 

Archive Date

11/15/2002
 

Point of Contact

Julie Silva, 928-328-6259
 

E-Mail Address

US Army Robert Morris Acquisition Center, Yuma Contracting Division
(julie.silva@yuma.army.mil)
 

Small Business Set-Aside

N/A
 

Description

NA This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are b eing requested and a written solicitation will not be issued. The Request for Quotation (RFQ) number is DATM07-02-T-0030 and incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2001-08 and Defense Federal Acquisition R egulation Supplement (DFARS), 1998 Edition, current to DCN 2002-0730. This acquisition is being solicited using full and open competition. The anticipated contract will be firm-fixed price. The Government is requesting quotes for an Outdoor Warning Sire n System in accordance with the Contract Line Item Number (CLINS) and the Specifications listed herein. It is anticipated that payment under this contract will be made via government VISA credit card. Offerors shall account for any costs associated with accepting credit card payment in their proposal. Contract award will be made on an all or none basis therefore offerors must quote on each of the following CLINS in order to be eligible for award. Quotes must include the unit price and total price for ea ch item. CLIN 0001-7 EACH Informer Tone Alert Receivers to include FSK Kit Software Installed and In-House Programming; CLIN 0002-4 EACH Electromechanical Rotating Siren; CLIN 0003-4 EACH Transformer Rectifier; CLIN 0004-4 EACH Controller VHF/2 Way FSK; C LIN 0005-4 EACH Omni-directional Antenna and Coaxial Cable; CLIN 0006-16 EACH Deep Cycle Marine Batteries; CLIN 0007-4 EACH Wood Poles 55 Ft, Class II, to include Installation; CLIN 0008-1 EACH FSK Encoder, Rack mount Type to include Installation; CLIN 000 9-1 EACH Desktop Computer to Include System Start-Up and Training; CLIN 0010-1 EACH Windows Based Application Software. Specifications for the Outdoor Warning Siren System are as follows: BASIC REQUIREMENTS: 1.) Four (4) rotating electromechanical outdo or warning sirens with (DC) backup; 2.) Minimum 127 dB(C) + 1dB(C); 3.) Minimum of two (2) signals; 4.) Sirens must be able to operate on both AC and DC power. The AC operation with battery backup must allow the siren to operate from a 220/240 VAC power s ource without the use of the batteries. During a power failure, an automatic switch-over to battery operation must occur to maintain the siren's normal operation; 5.) Each siren must run on an automatic battery (DC) operated system consisting of four (4) batteries for siren and radio operation. The battery (DC) power source shall be pole mounted. Batteries must be deep cycle. Original and replacement batteries must be readily available at local retail sales establishments; 6.) Must comply with all applic able government regulatory specifications, particularly FEMA and OSHA; 7.) Manufacturer must be ISO 9001 Certified; 8.) Siren control unit must be UL Approved and 9.) Contractor shall provide expedient and reliable parts and service. GENERAL REQUIREMENTS: A.) Warning sirens shall each produce a minimum of 127 + 1dB(C) single tone format at 100 feet. Rotating speed shall not be less than 2.0 or more than 4.0 revolutions per minute. All measurements shall be conducted in free-field conditions at a minimum of 50 feet above ground level on axis. Tests by an independent laboratory must be submitted with this offer. Rotation speed must be constant and uniform and not vary in relation to sound chopper motor speed. B.) Warning sirens shall comply with the FEM A Outdoor Warning Systems Guide, CPG 1-17. This guide requires an ATTACK warning, which is a 3 to 5 minute wavering tone, an ATTENTION or ALERT warning which is a 3 to 5 minute Steady signal. Once the ALERT signal attains a peak in frequency, the frequen cy of the signal shall not sweep or fluctuate. C.) The battery system shall have the capacity to provide continuous full power for a minimum of 15 minutes at a minimum of 127dB(C) + 1dB(C). Battery capacity shall be maintained by high quality regulated chargers. Each battery shall have an individual charger to minimize the effects caused by over/under charging. The charger shall be capable to recharge a set of fully discharged batteries within 12 hours. The control unit must have convenient terminals for connecting landline and radio activation lines. D.) Offerors shall include the following details for the system installation: 1.) Type of cable, 2.) Numb er of conductors and wire size; 3.) Method of connection; 4.) Size of recommended conduit. Control units shall consist of enclosures suitable for outdoor installation. Enclosures housing electronic equipment shall comply with NEMA type enclosures. All enclosures shall have provision for locking. Cabinets for housing corrosive materials (i.e. storage batteries) shall not have common wall to any area housing electronic equipment for operation of sirens. E.) All exposed metal surfaces, unless stainless steel, shall be properly finished to inhibit deterioration and corrosion due to the weather and sun. F.) All internal wiring for siren operation shall be permanently secured and protected from direct precipitation. All wiring entranceways to enclosures h ousing electronic equipment shall not preclude wall mounting. G.) Sirens shall operate in temperature ranges of -30 degrees C to +60 degrees C while batteries are maintained at -18 degrees C or higher. The effects of rain, ice, or snow shall not hinder o perations. Battery warming blankets shall be provided with thermostat control. H.) All sirens shall have sufficient mechanical strength and sufficient torque to withstand and operate in winds up to 100 mph. I.) In compliance with FEMA CPG 1-17 Outdoor W arning Systems Guide, sirens shall not produce sound pressure level greater than 123dB at ground level to prevent hearing damage. Sirens shall not produce potentially environmentally hazardous ultrasonic signals. The manufacturer must certify this. The control unit must provide reasonable lightning and surge protection devices on the power input to protect the unit from electrical surges. J.) Sirens shall include adjustable mounting brackets for varying size poles, and be easily removable for mounting o n flat surfaces of roofs of buildings. K.) Sirens and control units (including battery enclosures) shall be mounted on Class 2 utility poles. Sirens must be mounted 45 to 55 feet above ground. L.) The siren and control unit must have a programmable cont roller at each control unit site. This shall include features for on-site activation and battery testing. CONTROL EQUIPMENT: The siren system must be capable of being remotely activated by a radio signal. Remote Stations: Each remote siren site shall contain a two-way controller that will receive and decode information sent from the central station and activate the necessary warning signals. The DTMF code format shall be used for this purpose. It shall be field programmable for signal length, decodin g codes, and signal timing. The controller shall be equipped with Continuous Tone Coded Squelch (CTCSS) to harden the system against falsing by spurious signals. It shall be capable of performing diagnostics on the remote sites using information provided by remote sensors. Sensor inputs provided shall be: AC power; Low battery; Rotation; Current; Intrusion and Pressure. This information shall be transmitted back to the central control station. Central Control Station: The Central Control Station shall consist of a Status Encoder that is capable of activating the siren sites individually, in groups or on an All Call basis. It shall use a FSK code format. It shall have a 4-line backlight LCD display and 18 user programmable function “hot” keys. The St atus Encoder shall be capable of receiving status information from the remote sites after any test or emergency activation. It shall be capable of performing a utomatic quiet test diagnostics at preset intervals. The Status Encoder shall have a minimum of 4 LED’s to indicate the status of the printer, RF carrier defect, key press, and a spare function. It shall have a key lock to secure the controller’s keypad. The offeror shall supply a printer that will print information gathered by the Status Encoder. It shall be able to be connected to the Status Encoder through a parallel data port. The status encoder shall act as an interface between the radio communica tion system and a computer with Windows operating systems 95/98, 2000, NT or Millennium that will be equipped with a graphical software package that will allow the operator to perform the following functions: Control the entire system by use of a graphic u ser interface from the central control point(s); Display detailed site maps with the siren sites represented by colored icons; Allow users to add a minimum of 16 map views and add siren site icons to each map; Report siren status, poll sirens and activate the system from the Map screen; Provide the ability to activate individual, zone or all sirens within the system; Provide complete status detail of each siren site by clicking the corresponding colored icon on the map screen; Program and read from all of t he remote sites from the central control point(s) to eliminate the need to visit sites for reprogramming; Provide FSK digital encryption to secure against spurious or mischievous activation. Provide for optional user-configurable additional security measu res definable for individual sites; Use a 32 bit operating system designed for Windows95/98, 2000, NT or Millennium versions and meet standard operating criteria of new computer systems; Provide full status reports on Remote site Parameters, System log ent ries, Activation records and configuration and RTU status. The software shall include a database configurator to allow the administrator to generate reports based on multiple or a single criteria point. These reports shall be capable of being viewed with in the software, printed, or exported for manipulation within a standard database software package such as Microsoft Excel or Microsoft Access; Provide 20 user configurable hotkeys for fast and accurate activation; Provide multiple password securing to con trol access to activation, configuration, and hotkey control; Provide a demo mode which eliminate the risk of activation while training, but still allows users to poll the system and/or receive automatic change in status reports; Provide for at least three user configurable events which can be automatically scheduled daily, weekly or monthly. These events allow the user to program automatic monthly activation tests; daily, weekly or monthly quiet tests, and/or other regularly scheduled events; Provide a cu stomer defined automatic sequential call-out list of up to 10 numbers that will be called in the event of a change in status or alarm function. The system should also allow users to call-in to the system to hear and respond to change in status reports. T he following Federal Acquisition Regulation (FAR) provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors–Commercial Items (Oct 2000); FAR 52.212-2 Evaluation–Commercial Items (Jan 1999). Award will be made on a best value basis and t he Government reserves the right to award to other than the low offeror. Paragraph a. of provision 52.212-2 is completed as follows: Careful, full and impartial consideration will be given to all proposals received in response to this solicitation. The t echnical literature/information provided by your company will be reviewed for a basic pass/fail rating as determined by comparison with the specification. Proposals that do not pass this technical review will no longer be considered for award. Proposals determined to pass the technical review will then be evaluated to determine if the Systems being proposed offer additional features, such as voice annunciation capabilities. Price will be the final factor evaluated; however, unreasonable price can make the most meritorious proposal not the best value to the Government; further, as non-price factor evaluations tend to equalize, price differences will become more significant. FAR 52.212-3, Offeror Representations and Certifications–Commercial Items, Alt I (May 2002), all offerors shall include with their offer a completed copy of FAR 52.212-3, Alt I. Copies of FAR 52.212-3 are available upon request from the Cont racting Officer. They may also be obtained on the web at http://www.yuma.army.mil/contracting/rfp.html. FAR 52.212-4, Contract Terms and Conditions–Commercial Items (Feb 2002); FAR 52.212-4 is tailored to add the following text to paragraph (o) Warranty- The seller must warrant the electromechanical siren equipment from the date of installation for a period of not less than two (2) years for defects in electrical components, and mechanical components when adequately maintained in accordance with instructio ns. The seller shall also warrant the entire siren head (unit on top of pole) for a period of 5 years from the date of installation; FAR 52.212-5, Contract Terms and Conditions required to Implement Statutes or Executive Order–Commercial Items (May 2002); specific clauses cited in FAR 52.212-5 that are applicable to this acquisition are: FAR 52.222-21, Prohibition of Segregated Facilities (Feb 1999); FAR 52.222-26, Equal Opportunity (Apr 2002); FAR 52.222-35, Equal Opportunity for Special Disabled Veterans , Veterans of the Vietnam Era and Other Eligible Veterans (Dec 2001); FAR 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998); FAR 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era and Other Eligible Veterans (Dec 2001); FAR 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Dec 2001); FAR 52.232-33, Payment by Electronic Funds Transfer–Central Contractor Registration (May 1999); FAR 52.232-36, Payment by Third Party (May 1999). The f ollowing DFARS clause applies to this acquisition: DFAR 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Apr 2002). Specific clauses cited in DFAR 52.212- 7001 that are applicable to this acquisition are: DFAR 252.225-7036, Buy American Act-North American Free Trade Agreement Implementation Act (Mar 1998). An addendum is incorporated into the solicitation to include FAR clauses: FAR 52.237-1, Site Visit (Ap r 1984)-A site visit will be conducted at the U.S. Army Yuma Proving Ground, Bldg. 2100 in the Contracting Office Conference Room on 05 September 2002 at 8:00 AM Mountain Standard Time (MST). Each company is restricted to 2 attendees. Advise the Contract ing Office at FAX 928-328-6849 or E-mail Julie.Silva@yuma.army.mil not later than COB 03 September 2002 if you plan to attend. Provide the name of the company being represented and the name, title and phone number for each attendee. Failure to visit the job site will not disqualify an offer; however, the offeror acts at his own risk and will not be relieved from complying with the terms and conditions of any resultant contract by reason of such failure; FAR 52.237-2, Protection of Government Buildings, Eq uipment & Vegetation (Apr 1984); FAR 52.247-34, F.O.B. Destination (Nov 1991). Any technical questions concerning this requirement must be e-mailed to Julie.Silva@yuma.army.mil on or before COB 09 September 2002. All offers shall be submitted to the U.S. Army Robert Morris Acquisition Center, Yuma Contracting Division, Attn: Ms. Julie A. Silva, AMSSB-ACY, Building 2100, Room 8, Yuma, Arizona, 85365-9106 or via facsimile to 928-328-6849 or E-mail to Julie.Silva@yuma.army.mil no later than 9:00 A.M. MST, Se ptember 16, 2002. As a minimum, offerors shall include with their signed proposal the following information: (1) RFQ number, (2) company name and address, (3) point of contact with telephone and facsimile numbers, (4) a completed copy of both FAR and DFAR representations and certifications, (5) price (to include both unit price and total price for each item), (6) proposed delivery schedule, (7) sufficient techn ical literature and description to enable the Government to evaluate conformance with the technical requirements, and (8) a statement indicating that Government VISA credit card will be accepted as the method of payment. Offers that fail to furnish requir ed representations or reject the terms and conditions of this solicitation may be excluded from consideration. If you plan on participating in this acquisition, you are required to provide your name, address, phone number and e-mail address to Julie.Silva @yuma.army.mil for notification of any amendments.
 

Web Link

Link to FedBizOpps document.
(http://www.eps.gov/spg/USA/TECOM/DATM07/DATM07-02-T-0030/listing.html)
 

Place of Performance

Address: US Army Robert Morris Acquisition Center, Yuma Contracting Division ATTN: AMSSB-ACY, Building 2100, Ocotillo Street Yuma AZ

Zip Code: 85365-9106

Country: US
 

Record

SN00152772-F 20020830/020828221132 (fbodaily.com)
 

Source

FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)

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