SOURCES SOUGHT
C -- A-E- IDIQ
- Notice Date
- 9/9/2002
- Notice Type
- Sources Sought
- Contracting Office
- Department of Agriculture, Office of Procurement and Property Management, Procurement Operations Division, Mailing: 1400 Independence Ave., S.W., Stop 9307 Location: 300 7th St., SW, Rm. 377, Reporters Building, Washington, DC, 20250
- ZIP Code
- 20250
- Solicitation Number
- RFP-OPPM-02-R-70
- Point of Contact
- Kathleen Ching, Contract Specialist, Phone (202) 720-3009, Fax (202) 720-9226,
- E-Mail Address
-
KathleenM.Ching@usda.gov
- Description
- INDEFINITE DELIVERY/INDEFINITE QUANTITY (IDIQ) CONTRACT FOR MULTI DISCIPLINE ARCHITECTURAL/ENGINEERING (A/E) SERVICES FOR MAJOR RENOVATIONS/NEW CONSTRUCTION PROGRAM U.S. Department of Agriculture, Departmental Administration, has a requirement for an Indefinite Delivery/Indefinite Quantity A/E Services contract for design and engineering of major renovation and new construction projects for the Department of Agriculture Headquarters multifaceted and other buildings in the Washington, D.C. metropolitan area. The duration of the contract shall consist of a 12-month base period from the date of contract award and an additional-four (4) 12-month option periods. The maximum total aggregate fee amount shall not exceed $8,000,000 per year. An option period may be exercised when the contract amount for the base or preceding option period has been exhausted or nearly exhausted. The minimum aggregate fee amount for the life of the contract, which includes the base period and all options exercised, is $250,000. All services will be procured through the issuance of negotiated fixed price delivery orders against this Indefinite Delivery/Indefinite Quantity contract. Delivery orders issued will encompass mechanical, electrical, architecture, space programming/planning with support services in move management and in structural, geo-technical, civil, telecommunication (data/voice), audio/visual, vertical transportation, environmental, health, security, safety, fire protection and life safety, landscape architecture, historic preservation and construction management/inspection services (Including the daily coordination and inspection services of on-going project phases to modernize the South Building in the Headquarters Complex.). Delivery orders will typically emphasize M/E/P disciplines as well as any of the engineering disciplines or the architectural discipline. Delivery orders will include, on an as-needed basis, and at the option of the Government, preparation of plans and specifications for contract documents, development of surveys, studies and reports, architectural programming, space programming and planning, investigation, planning, concepts, testing, development of Request for Proposal (RFP) for design-build projects, review of shop drawings and contract submittals, construction management and inspection services, cost estimating, value engineering, greening and commissioning and other related services. Project sizes will normally be for complete design of each phase of construction ($20-25 million range), and will include total HVAC, electrical and lighting, telecommunication, space alterations, asbestos/lead abatement, fire protection, energy conservation retrofits, masonry/roofing, security features, blast-resistant building design, the ability to survey and work in occupied buildings without impacting the occupants. Projects shall be done using the metric system. All work must be accomplished by or under the direct supervision of licensed professional Architects and Engineers and the drawings will be sealed by the appropriate discipline. Drawings must be prepared utilizing AutoCAD 2000. The selected firm will be required to provide documents in pdf format for posting to a Government web site during the solicitation process. Firms must have the appropriate expertise to be able to design work that involves asbestos, lead paint, PCB?s, and other hazardous materials. Technological compatibility of the contractor?s computer systems with the USDA?s computer systems and software is required (Word 2000, Excel 2000, Microsoft Outlook 2000, AutoCAD 2000, Windows 98). The A/E will be required to stay current with any technological upgrades by the Government which is consistent with the working functions of a modern, technologically proficient A/E firm. A strong emphasis on ?green? design and construction under the Leadership in Energy and Environmental Design (LEED) program and principles will be included in all projects. It is a requirement that the proposing firm and consultants have, as a minimum, on-line access to e-mail via the Internet service for the purpose of accomplishing contract progress reviews, coordination, transmission of electronic files, and day-to-day communications. The evaluation factors for selection, listed in declining order of importance, are as follows: (A.) Recent {within last five (5) years} specialized experience of the firm and its consultants in the design of at least ten (10) repair and alteration projects (construction completed) and at least five (5) new projects (construction completed). The projects submitted for each type shall reflect a construction bid range that covers ($20-25 million dollars). The submittals shall show designs for new facilities and for existing facilities, including work elements involving: a) architectural space alterations, b) preservation of historic buildings, c) HVAC systems, d) primary and secondary electrical system, e) energy conservation retrofit (Mech./Elect.), f) facility environmental health and safety, such as asbestos, air quality and lead, g) life safety and fire protection systems (Fire Protection Engineering), h) telecommunication systems, i) security systems and j) space programming and planning. For the completed projects submitted, indicate which firm and subcontractor participated in each of the projects. Give a synopsis of the scope of work for each project, clearly stating what tasks were performed by the prime firm. Also, identify the project design budget for construction versus the construction contract award cost; identify the type of construction contract (low bid, negotiated fee, cost plus); give number and value of construction change orders; give the project schedules (design and construction) with scheduled completion versus actual completion; and provide letters of recommendation and federal agency performance evaluations. Identify both a project client and an end-user point of contact with current phone numbers and e-mail addresses for each project. (B.) Professional qualifications and experience of the proposed key staff and consultant personnel, including professional registrations, technical skills, and project management skills. Architects, interior designers and space planners, mechanical and fire protection engineers, electrical engineers, project managers, telecommunication specialists and structural engineers must be addressed in the firm's submission, as a minimum. List only the team members who will actually perform major tasks under this contract. Qualifications should address each individual?s specific contribution to the efforts contemplated by this contract. Provide an organization chart with proposed staff and duties on this contract. Address any specialized experience and technical competence in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. Also, provide specialized experience in the evaluation, preservation, and appropriate design solutions related to historic structures; experience with modern technologies including audio/visual systems, computer networking designs, telecommunication systems design, and cabling (RCDD) design. Firms should provide specific information on key personnel for projects submitted in the past performance project list. (C.) Capacity to accomplish at least two (2) concurrent multi-disciplined, large projects in the required time, based on sufficient staff and resources, management flexibility to re-allocate manpower and resources (both in-house and consultant) to meet changing priorities or project demands, the firm's present and projected workload and emphasis on this contract, and its past record of meeting schedules for concurrent projects. Provide the number and types of disciplines on in-house staff. Identify subcontractors and personnel to support secondary disciplines. Indicate the availability of the program managers and the project team (including consultants) for the specified contract performance period including options. Demonstrate professional registrations and the experience managing Indefinite Delivery Order contracts. (D.) Past performance on contracts with Government agencies and/or private industry, including the firm's ability to produce a well-organized, accurate, and fully coordinated set of contract documents, as evidenced by the firm's quality control techniques and the record of design-related change orders, and the firm's ability to maintain control of costs and schedules. Indicate cost control procedures and what team member is responsible for monitoring these processes: internal quality control (QC) procedures and internal quality assurance (QA) procedures and what team members are responsible for monitoring these processes. Specify how QA/QC will be executed on this contract, who will be in charge, who will be key personnel in this contract?s QA/QC procedures, the processes, etc. Provide the name and phone number of client references for each of the fifteen completed project examples, and data to substantiate a record of costs from budget through design, bids, and final construction cost, and the record of compliance with performance schedules. (E.) Indicate to what extent the Firm's proposed A/E team has worked together on previous projects. Identify these projects and indicate what each key personnel did on the project. Indicate length of time personnel have worked together and provide size, dates and locations of any projects noted. Indicate organization and working relationship of firm(s) and team components and how long they have been in place. (F.) The ability to provide construction inspection and management services, as evidenced by qualifications and experience of the firm, staff and consultants in providing construction management/inspection services for relevant similar projects. Provide list of projects where construction inspection and management services were provided. Indicate what services were actually provided for these projects. (G.) The ability and experience of the firm to perform computer assisted designs compatible with AutoCAD 2000, the architectural and metric system of measurement and the PDF format. Indicate the number of CAD operators that are available. Also, indicate the number of AutoCAD workstations and plotters that are available. (H) Show experience and demonstrated success in achieving sustainable design, energy conservation, pollution prevention, waste reduction, and the use of recovered materials in facility design. Also, describe the firm?s ?green? program, specifically as it relates to LEED certification, and its history and success. (I) Consideration for this contract will be limited to firms, joint ventures, and consultants with the capability of performing all required architectural and engineering services in their own existing active production offices located in the general geographic area of the Washington, D.C. metropolitan area {within a (25) mile radius of 14th Street & Independence Avenue, S.W. Failure to meet the geographic limitation will mean disqualification of the A/E firm. Specialty disciplines are an exception, however, the geographic location of these firms will be taken into consideration during the evaluation process. (J.) List the small, disadvantaged, woman-owned business, veteran-owned small business or service-disabled veteran-owned small business concerns or HUBZone small business firms used as primary consultants or as sub-consultants. The recommended goals for participation are 20% for small businesses (SB), 10% for small disadvantaged (SDB), 5% for woman owned small business (WOSB), 3% for veteran-owned small business (VOSB) or service-disabled veteran-owned small business (SDVOSB) and 3% for HUBZone small business, measured as a percentage of the estimated effort. Both small and large businesses will be evaluated against this factor. An acceptable Subcontracting Plan reflecting the offeror?s proposed A/E Team shall be submitted by all large businesses after selection of the A/E Team and must be approved prior to contract award. Firms or joint ventures having the capabilities to perform the services described in this announcement are invited to respond by submitting current (within 12 months of this announcement), completed and signed SF 254's (for firm/joint venture and consultants) and a SF 255 along with ALL THE OTHER INFORMATION REQUESTED by 2:00 PM, local time on October 11, 2002. Include in block 10 of SF 255 information on any computer design capabilities. In Block 8 of the SF 254 specify only current W-2 payroll personnel of each firm. Contract employees shall be indicated in Block 6 of the SF 255 as consultants. Each SF 255 in Block 8 shall include an abstract of at least fifteen (15) project examples varying from under $20-25 million in construction cost as similar in nature to the types of projects under this contract as possible, bound in a 21.6cm (8-1/2") x 27.9cm (11") format. If selected for an interview, each A/E shall present at least three of the ten (10) repair and alteration project examples and at least two (2) new project examples. All examples shall include drawings and specifications, final detailed cost estimate and original budget, a summary of the project scope and objectives, and the name, address and phone number of client contacts. Also include in Block 10 of the SF 255, as the last entry, the following CERTIFICATION, "I hereby certify the firm (or joint venture) and consultants listed for this project meet the geographic limitations stated in the FBO announcement for this solicitation and all personnel listed (SF 254) are current W-2 payroll personnel of the listing firms.? READ THIS PUBLIC ANNOUNCEMENT CAREFULLY. INFORMATION REQUESTED IS ABOVE AND BEYOND THAT REQUESTED IN THE SF 254 AND SF 255. FAILURE TO RESPOND TO EACH ITEM MAY CAUSE YOUR SUBMITTAL TO BE REJECTED. Submittals shall not be faxed. Hand-carry submittals to USDA, POD, 300 7th Avenue SW, Room 377, Washington DC. This is not a Request for Proposal.
- Place of Performance
- Address: 1400 Independence Avenue, SW, Washington, DC
- Zip Code: 20250
- Country: USA
- Zip Code: 20250
- Record
- SN00161043-W 20020911/020909213152 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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