SOLICITATION NOTICE
Q -- X-Ray Maintenance
- Notice Date
- 9/12/2002
- Notice Type
- Solicitation Notice
- Contracting Office
- Department of the Air Force, Air Combat Command, 7 CONS, 381 Third Street, Dyess AFB, TX, 79607-1581
- ZIP Code
- 79607-1581
- Solicitation Number
- F77MDG21830700
- Point of Contact
- Kathryn Elliott, Contract Administrator, Phone (915) 696-2160, Fax (915) 696-4078, - Gloria Dix, Contract Specialist, Phone (915) 696-2160, Fax (915) 696-4078,
- E-Mail Address
-
kathryn.elliott@dyess.af.mil, Gloria.Dix@dyess.af.mil
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and 13.106, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation document and incorporated provisions & clauses are those in effect through Federal Acquisition Circular 97-27. This procurement is restricted to small businesses. The SIC Code is 8071 and the NAICS code is 811310. Desired start date is on/about 1 October 2002; FOB destination. DESCRIPTION: Equipment under CO-OP Service Support Agreement: a. R/F systems with DSS, X-Ray rooms 1 and 2. (1) Site # 73609 and DSS system (2) Site #72991 and DSS system b. Work consists of second response up to forty (40) hours of on-site labor, materials, transportation and up to $9,500 of replacement parts, excluding consumable items, to maintain the Picker Elite 9000 R/F system rooms with a DSS system located in the 7th Medical Group Hospital, 697 Hospital Road, Dyess AFB, TX. Training/Experience Requirements: All contractor personnel performing services under this contract must show proof of factory training on this or like systems. If factory training occurred more that three (3) years ago, proof must be presented that the individual has been actively engaged in repairing Radiology/Fluoro and DDS systems for twelve (12) of the last eighteen (18) months. The Medical Equipment Repair Section prior to beginning work on any of the R/F DSS systems rooms must credential personnel. At any time the contractor is required to work on the R/F DSS systems and if a credential technician is not available, then the government will contract with another vendor to provide that service, at the prime contractor's expense. Spare Parts/Test Equipment Requirements: Prior to performing any maintenance on the R/F DDS system, the contractor must provide proof that he has the manufacturer's recommended spare parts kit and the recommended test equipment test equipment required for Preventive Maintenance Inspections (PMI's) and corrective maintenance. Required Services: a. Scheduled Maintenance: Prior to accomplishing any work specified in the contract, the contractor shall report to the Biomedical Equipment Repair Section, Room B18, in person, for an escort to the site of the equipment. The contractor shall provide two (2) PMI's per year. PMI's for the R/F DSS shall be performed semiannually, in the month of October and April. The contractor shall formulate a preventive maintenance plan for approval. The scheduling of preventive maintenance services shall be coordinated with and approve by the Biomedical Equipment Repair Section. The preventive maintenance shall include, but not be limited to the following: (1) Perform operational check of all systems and correct any deficiencies noted. (2) Verify that the system's internal and external calibrations are within manufacturer's specifications. (3) Replace excessively worn or defective parts and any burnout lights as required. Excessively worn parts are those parts that if not replaced immediately may fail prior to the next PMI visit. (4) Clean and lubricate mechanical parts in accordance with applicable manufacturer's service manual. (5) Perform an electrical checkout of the instrument and all accessories included in the contract and make electrical adjustments, as required, to ensure compliance with manufacturer's specifications. (6) Visually inspect exterior of all systems for damage and cleanliness and report any discrepancies to the Medical Equipment Repair Section. (7) Make mechanical adjustments to ensure proper operation. (8) Consult with the equipment operator regarding equipment performance. Scheduling of Preventive Maintenance Inspections (PMI's): All preventive maintenance visits will be coordinated with the Biomedical Equipment Repair Section at least three (3) working days prior to PMI. All scheduling must be arranged to fall within the prescribed PMI intervals. Corrective Maintenance: The contractor will provide up to twelve (12) hours of telephone support and up to forty (40) hours on-site repair visits per site to correct malfunctions, when necessary. These repair visits will be on a five-day a week basis, not including holidays observed by the DOD. All tools, test equipment and parts (up to $9,500) per site) necessary to return the R/F DSS system to original operating specifications will be the responsibility of the contractor, including travel and labor. The Biomedical Equipment Repair Section or the Medical Equipment Management Office (MEMO) will make requests for corrective maintenance. Requests from other sources should not be considered to be valid under the terms of this agreement. Any actions taken by the contractor due to a request from and unauthorized source will not be grounds for additional payment and will not satisfy any scheduled PMI requirements. Response Times for Corrective Maintenance: The contractor must respond to request for corrective maintenance, by telephone within four (4) hours and service personnel shall be on-site within twenty-four (24) hours or on the next business day. In no case shall the contractor allow more than thirty-six (36) hours to pass from the time of notification by government. Service should occur between the hours of) 7:30 - 16:30 weekdays, excluding holidays, unless special arrangements have been made. Point of Contact for Service: The contractor must provide a point of contact for telephone maintenance support. This should include name, title, address and phone number of the point of contact. Documentation: a. At the completion of each PMI or corrective service call, the contractor shall provide the Biomedical Equipment Repair Section with a legible service report in duplicate. The government representative will countersign the report. Failure to provide a service report will result in payment being delayed until the service report is received. Service reports shall include: (1) Type of service: PMI or corrective maintenance. (2) A description of all services rendered during the visit. (3) A listing of any discrepancies that may still exist with any item on the contract. (4) A complete list of parts by parts number, if replacement parts are used. Except for exchange parts, replaced parts shall be returned to the Medical Equipment Repair Section at the completion of required work. The completed service report shall be turned in to the Medical Equipment Repair Section prior to the contractor representative departing the hospital. b. The contractor???s work shall be subject to inspection, test, and acceptance by the Biomedical Equipment Repair Section. Replacement Parts: The contractor will provide parts ordering/ID services from 8:00AM to Midnight. The contractor shall use only new original or factory refurbished replacement parts in the performance of this contract. If Required replacement parts are not immediately available to the contractor while performing PMI???S or service calls, the contractor shall notify the Biomedical Equipment Repair Section of the deficiency and Arranges for delivery and installation of all replacement parts. The contractor shall not remove any item Of USAF owned equipment from the hospital without written consent of the Biomedical Equipment repair Section. All equipment removed from this facility will be documented and signed for on an AF Form 1297 (Temporary Issue Receipt). Should it be necessary to remove equipment from the facility for Servicing, the contractor shall provide, at no additional cost to the government, likes item loaner. Claims of Government Misuse or Abuse: If the contractor claims any services are the result of government abuse or misuse, the damage must immediately be shown to and verified by the Biomedical Equipment Repair Section before repairs are made. Disagreements as to responsibility will be resolved by the Contracting Officer IAW the Disputes Act. Telephone Assistance: The contractor shall provide up to 12 hours telephone assistance per site, from 7:30am to 5:00pm Monday through Friday basis, for equipment covered under this contract. Telephone assistance shall be toll free to the government. A qualified repair technician shall provide assistance. The biomedical equipment repair technician shall be able to call and receive assistance n correcting problems with equipment malfunction. If the problems are not corrected by telephone assistance, the contractor must wait until a request for corrective maintenance is received from the Biomedical Equipment Repair Section. Response time will not start until the request is made from the Biomedical Equipment Repair Section or the Medical Equipment Management Office (MEMO) Equipment Updates: The contractor shall furnish and install all equipment modifications normally provided by the manufacturer. Updates and modifications shall be furnished at no additional cost under the contract and installed at the next PMI after the manufacturer makes them available. All information technology items must be year 2000 compliant or non-compliant items must be upgraded at no additional cost to be year 2000 compliant by November 30, 1999. Year 2000 compliant means information technology that accurately processes Date/Time date with it. A copy of all documentation (schematics, diagrams, repair parts lists, etc.) Pertaining to or describing the modification shall be provided to the Medical Equipment repair Shop. The following clauses apply to this acquisition: FAR 52.212-1 Instruction to Offerors-Commercial items; provisions at FAR 52.212-2, Evaluation-Commercial Items, applies to this acquisition. This award will be made on the basis of lowest price. FAR 52.212-3 Offeror Representations and Certifications ??? Commercial Items; FAR 52.212-4 Contract Terms and Conditions-Commercial Items; FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders ??? Commercial Items. In addition, the following clauses shall also be applicable to this solicitation: DFAR 252.204-7004 Required Central Contractor Registration March 2000, DFAR 252.225-7000 Buy American Act and Balance of Payment Program March 1998, DFAR 252.246-7000 Material Inspection and Receiving Report, AFFAR 5352.242-9000 Contractor Access to Air Force Installation May 1996, FAR 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration. DFAR 252.212-7001, Contract Terms and Conditions required to Implement Statues or Executive Orders applicable to Defense Acquisition of Commercial Items. Offers are due to 7 CONS/LGCB, 381 Third Street, Dyess AFB, TX 79607 no later than 23 Sept 2002, 4:30 P.M. Central Standard Time. Please contact SSgt Kathryn Elliott with any questions at (915) 696-1086 or FAX (915) 696-4087. Offerors shall comply with FAR 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration. Lack of registration will make an offeror ineligible for award. Offerors may register via the Internet at www.ccr.gov.
- Place of Performance
- Address: 697 Hospital Road, Dyess AFB, TX
- Zip Code: 79607
- Zip Code: 79607
- Record
- SN00164512-W 20020914/020912213353 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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