SOLICITATION NOTICE
V -- Transportation, Travel and Relocation Services
- Notice Date
- 9/13/2002
- Notice Type
- Solicitation Notice
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Institute of Allergy & Infectious Diseases/AMOB, 10401 Fernwood Drive MSC 4811 Room 2NE70-A, Bethesda, MD, 20817
- ZIP Code
- 20817
- Solicitation Number
- RFQ02057
- Response Due
- 9/25/2002
- Archive Date
- 10/10/2002
- Point of Contact
- Guy Barratte, purchasing agent, Phone 301-402-6656, Fax 301-480-3695, - Rosie Owens, Contracting Officer, Phone 301-402-6545, Fax 301480-3695,
- E-Mail Address
-
gbaratte@niaid.nih.gov, rowens@niaid.nih.gov
- Description
- This is a combined synopsis/solicitation to procure commercial items prepared in accordance with the format in FAR Part 12.6, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This procurement is being issued as a request for quotation. Submit offers to RFQ #02057. This solicitation document and its incorporated provisions are those in effect through Federal Acquisition Circular FAC 2001-09(a). This acquisition will be processed under Simplified Acquisition Procedures (SAP) and is not a Small Business Set-Aside. The associated North American Industry Classification System (NAICS) code for the acquisition is 481219 and the small-business size standard is $6,000,000. The International Center for Excellence in Research (ICER) is supporting the continuing research efforts of the Rakai Project in Uganda. The Rakai Project, established in 1988, is a research and training collaboration between the Uganda Virus Research Institute/Uganda Ministry of Health; researchers at Makerere University in Kampala; Columbia University; Johns Hopkins University; and intramural scientists at the National Institute of Allergy and Infectious Diseases (NIAID). The project operates in the rural Rakai District in Southwestern Uganda and has established one of the largest HIV and reproductive health population-based cohorts in the world. Currently, the cohort population is approximately 12,000 persons, aged 15-49, residing in 50 rural communities. The project performs many research activities on HIV and STDs (HSV-2, HPV, Syphilis, Gonorrhea, Chlamydia and Trichomona, Bacterial Vaginosis/BV), including their effects on pregnancy, fertility, infant survival, placental pathology and mother-to-child HIV transmission. To assist in this project, the NIAID is sending approximately 24,000 lbs. of laboratory materials to Rakai. The items are needed now and waiting the six (6) months that sea and land-based shipping would take is not acceptable; consequently, we are seeking a contractor that can meet the following requirements: The contractor must receive the freight in a warehouse (at no additional cost to the NIAID) and do a detailed inventory of each item that comes in. The NIAID Project Officer will provide the contractor with NIAID purchase order and other documentation needed to do an acceptable inventory. This will include items that the contractor will receive from Johns Hopkins and Cornell Universities. The contractor must note shortages, overages, expiration dates, voltages, and other crucial information relevant to the items that will be shipped. The contractor must hold the cargo at the warehouse until all items for a particular shipment have arrived and the NIAID Project Officer has given them authorization to ship. A Rakai Project representative will inform the contractor what each shipment should consist of. Once the contractor has received shipping authorization, they must assemble the items on hand and pack them into tri-wall boxes or crates in order to eliminate any potential damage. (The choice of container is at the contractor's discretion; however, the container must provide optimal protection at the least expense to the government.) The contractor must do a detailed inventory of each item packed per box. This inventory must be completely accurate to facilitate customs inspection in Uganda by enabling the customs agent to look at a specific item quickly and easily. Therefore, the contractor must pack and inventory the items in a fashion that alleviates the necessity for customs agents to search through each and every box. If there is anything delicate in the shipment, the contractor must insure that it will not be broken in transit by using void packs or any other means necessary to prevent breakage. The contractor must also keep all items refrigerated that need to be refrigerated, both in the warehouse before shipment and during transport. Once the items are packed, the contractor must produce a full set of documents for the shipment. These documents shall include, but not be limited to, a packing list, a valued inventory and a commercial invoice. The contractor will be provided with courtesy copies of the invoices for each incoming shipment. (As noted earlier, orders will originate from NIAID, Johns Hopkins or Cornell.) Packing lists will be included in each delivery. The contractor will be responsible for preparing the "valued inventory" based on the documentation that is provided for (and with) each shipment. The contractor shall be held fully responsible the preparation of all required import and export documentation. The contractor must e-mail and fax all of these documents and whatever is stipulated by the NIAID Project Officer to the people involved in the shipment several days prior to the shipment's estimated arrival in Uganda. (A list of Rakai Project representatives involved in the shipments will be provided to the contractor before the onset of the contract.) This will allow the authorized agent in Uganda to begin the customs process; moreover, it will allow the goods to be delivered in a timely manner. The contractor must then transport the goods to the airport that they will be shipped from. Once the shipment has left the contractor's warehouse, the contractor must have the ability to trace the shipment prior to, during and after each flight. Shipping & receiving report updates must be sent to the Project Officer upon request. Upon each shipment's arrival, the contractor must contact the authorized agent to confirm arrival and then send confirmation to all of the parties as directed by the Project Officer. The contractor must then stay in contact with the agent in Uganda to make sure the delivery goes smoothly and arrives timely at its final destination. The contractor must then send confirmation of safe passage via email to the NIAID Project Officer. The contractor shall be held responsible for all aspects of shipping. At no point should NIAID personnel be involved in getting the shipment through customs. The contractor must be able to demonstrate consistent experience shipping scientific equipment and supplies to Uganda. The anticipated period of performance will be September 30, 2002 through September 29, 2003. During this period, we anticipate that the contractor will be required to make four (4) six-ton air deliveries to Rakai. The government intends to make a best value buy to the responsible offeror whose offer is most advantageous to the government. The evaluation criteria will include 1) price, 2) technical experience and 3) ability to meet the government's delivery schedule. FAR provisions and clauses that apply to this acquisition are FAR 52.212-1, Instructions to Offerors-Commercial Items; FAR 52.212-3, Offeror Representations and Certifications -Commercial Items; FAR 52.212-4, Contractor Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items. Offerors must include with their offer a completed copy of the provisions of FAR 52.212-3, Offerors Representations and Certifications-Commercial Items. Offers must be submitted not later than 5:00 P.M. Eastern Daylight Time, September 25, 2002. For delivery of responses through the Postal Service, the address is NIH/NIAID/AMOB; 10401 Fernwood Drive; MSC 4811, Room 2N370D; Bethesda, MD 20817. Electronic submissions will not be accepted. Requests for information concerning this requirement are to be addressed to Guy Baratte at (301) 594-3419. Collect calls will not be accepted.
- Web Link
-
Link to FedBizOpps document.
(http://www.eps.gov/spg/HHS/NIH/AMOB/RFQ02057/listing.html)
- Place of Performance
- Address: Contractor's location and Kalisizo, Uganda
- Record
- SN00165800-F 20020915/020913220506 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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