SOLICITATION NOTICE
R -- Professional, administrative, and management support services
- Notice Date
- 9/16/2002
- Notice Type
- Solicitation Notice
- Contracting Office
- Department of the Interior, GovWorks, Procurement Operations Branch, 381 ELDEN ST, MS2510, HERNDON, VA 20170
- ZIP Code
- 20170
- Solicitation Number
- 1435-04-02-RP-87324
- Point of Contact
- LINDA RICHARDS, PROCUREMENT TECHNICIAN, FAX 703-787-1009
- Description
- PLEASE READ THIS ENTIRE NOTICE CAREFULLY AS IT CONSTITUTES THE ONLY NOTICE THAT WILL BE ISSUED. This requirement is being conducted in conjunction with the Defense Intelligence Agency (DIA), and is follow-up to the DIA pre-solicitation conference notice posted on September 4, 2002 (Reference No. VACA09-01). All interested parties should refer to this notice for details with regard to the conference. The Department of the Interior, GovWorks as an acquisition agent for the DIA, intends to competitively award a contract for DIA's workforce planning initiative. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The Solicitation Number is 1435-04-02-RP-87324. The solicitation is issued as a request for proposals (RFP). STATEMENT OF OBJECTIVES - 1.0 OVERVIEW: Of the -four thrusts- that have been instituted by the Director, DIA to address issues central to the defense intelligence community, none is more broad, complex, emotionally charged, or open to widely varying interpretation than the Workforce Thrust. Also, none is more vital to our overall modernization effort. Skilled people will continue to be the common denominator of successful intelligence support, regardless of the customer or mission. The Workforce Thrust effort is chartered with two explicit tasks: A. Craft a Workforce to Meet Future Challenges, and B. Improve Proficiency and Efficiency. Overarching these basic tasks is a stated intent to transform DIA into a modern knowledge-based organization. This statement of intent is extremely relevant to Joint Vision 2010 or even 2020 workforce issues. Among the most significant challenges our future workforce must meet is that of ensuring Decision-making Superiority in an environment where an enormous stream of information is pervasively and rapidly available to all parties. Velocity and value, rather than exclusivity, will more often define superiority in this realm. That is, while access to secrets -exclusive information- will not diminish in importance, the rapid addition of value - transforming data into knowledge or rendering it actionable - to information of all types will gain exponentially in importance. In instances where access to information is universal, the side that most rapidly and precisely moves it, interprets it, and acts on it wins. 2.0 WORKFORCE PLANNING SCOPE: The overarching intent of this program is to identify the necessary DIA skill mix and balance to meet future mission requirements and transform DIA into a modern knowledge-based organization. More specifically, the Government's intent is to: A. Capture details of current workforce, B. Project future workforce requirements, and C. Establish a force structure transition plan. 3.0 PARTNERING PHILOSOPHY: A major intent of this SOO is to create a partnership between DIA and the contractor. DIA intends to structure the contract in a manner that ensures that the contractor's goals and objectives are in alignment with those of the agency. DIA does not use the term partner and partnership as legal terms. The DIA/contractor relationship will reflect the attributes of an open, collaborative, and customer-oriented professional relationship. In addition to meeting program objectives, the contractor is encouraged to: A. Consistently take steps to understand DIA's crucial business issues and opportunities, B. Ensure its services deliver tangible and meaningful business benefits, C. Work collaboratively with other contractors, government agencies, and business partners to ensure project success, and d. Resolve the complexities and difficulties that are characteristic of recruiting, retaining, and managing mission-critical human capital. 4.0 WORKFORCE PLANNING OBJECTIVES: A. Identify the workforce skill mix and balance needed to meet mission requirements and achieve DIA strategic objectives now and in the future, (i). Prioritize current and future DIA mission requirements, (ii). Inventory current and future workforce skills and mix (civilian/military/contractor) necessary to meet mission requirements, B. Bridge current capability to future need. C. Revitalize and reshape the DIA workforce to: (i). improve DIA proficiency and efficiency in meeting DIA strategic objectives, by (1) Achieving a more flexible and adaptive organization and workforce that accommodates change, (2) Determining the proper future workforce size, mix and balance, and (3) Improving employee recruitment, cross-training, and fungible skills; D. Develop a system to measure and forecast DIA's workforce requirements in support of DIA strategic objectives. 5.0 DIA STRATEGIC OBJECTIVES: A partnership of highly skilled people and leading-edge technologies providing war-fighters, policymakers, and planners with assured access to required intelligence. ACQUISITION STRATEGY - The Government anticipates awarding one or more Indefinite Delivery Indefinite Quantity (IDIQ) contracts with subsequent Time and Materials or Fixed Priced Delivery Orders. It is estimated that any contracts awarded as a result of this solicitation will be for a period of 1 base year with for 4 option years. HOW TO RESPOND: GovWorks will conduct this acquisition utilizing a multi-phased approach. The initial Phase will consist of the pre-solicitation conference followed by submission of capability statements by the interested parties. An interested party must demonstrate that your organization is qualified to perform the work by providing a Capabilities Statement detailing 1. key staff that will work on the contract (those contractor employees that will have primary responsibility for performing and managing the work,) 2. organizational experience and facilities, and 3. past performance (specific references for similar work that your firm has successfully performed within the past 12-18 months, including number, size, and complexity of similar projects), adherence to schedules and budgets, effectiveness of program management, willingness to cooperate when difficulties arise, general compliance with the terms of the contracts, and acceptability of delivered products. Include contract number or reference title, project name or description, period of performance, dollar amount, client identification with a point of contact and phone number that is current. All references will be checked. If references can't be contacted, then the information is of no value. An original plus five (5) copies of the Capability Statement are due October 1, 2002, by 4 PM ET to Procurement Operations, Mail Stop 2510, Second Floor, 381 Elden Street, Herndon, VA, 20170. If delivery is made in person or by courier, the building has a security check in at the rear of the building, which may delay timely receipt of proposals. Allow extra time for security check in when hand delivering documents. An electronic copy of the Capability Statement may be sent by email to James.MacKay@mms.gov. A FAX copy of Capability Statement will not be accepted. Following the evaluation of the Capability Statements, only firms demonstrating the best experience, organizational capability and assigned key personnel to complete the work will be invited to continue on with Phase 2, which will be in the form of Technical and Cost proposals. After Phase 2, the Government anticipates entering into a Due Diligence Process (Phase 3) with only those offerors deemed most likely to receive a contract award. FORMAT FOR PROPOSALS - The Technical Proposal will be primarily in the form of an oral presentation, followed by a question and answer (Q&A) period as described below. Those Offerors deemed by the Government to be capable and qualified to perform this type of effort, based on a review of the Qualification Statements, will be invited to give oral presentations. While the Technical Proposal is mainly an oral presentation, there is a written portion. The written portion consists of a summary of the oral presentation that is to be given, a proposed Performance Work Statement which will become part of any resultant contract, and a Program Management Plan (discussed below). The Government will establish each Offeror's presentation time and date by lottery and will inform each Offeror by telephone or FAX. Please provide the name of the person to be notified along with the telephone and/or fax number. ORAL PRESENTATION CONSTRAINTS - Only the Offeror's key project personnel will be allowed to participate in the oral presentation. Key project personnel includes only those persons who will be assigned to the contract. Two additional people (i.e. chief executive officer, company president, legal representative, etc.) may attend, but will not be allowed to present at the oral presentation except in a brief company introduction that will not be evaluated. It is anticipated that the key project personnel will answer the majority of the questions posed during the Q&A discussion session. The two additional representatives may address any appropriate questions that arise during the discussion. The time allowed for each Offeror's presentation may not exceed one hour in length. Upon completion of the presentation, the Government will caucus for up to one hour to discuss the Offeror's presentation and to formulate questions. The Government will ask these questions to the Offeror directly after the caucus during the Q&A discussion session. The Q&A discussion session will last approximately one hour. ORAL PRESENTATION TOPICS - During the oral presentation the Offeror's key project personnel should expound on the following topics: (1) Discussion of the Offeror's understanding of the background, objectives and work requirements of the Statement of Work, (2) Discussion of proposed staffing, personnel qualifications, management, methods and techniques for completing each task, (3) Discussion which supports how each task will be evaluated for full performance and acceptability of work from the Offeror's viewpoint, (4) Discussion of anticipated major difficulties and problem areas, along with potential recommended approaches for their resolution, and (5) Discussion on any perceived major logistical considerations. Key project personnel may also address any other topics considered to be pertinent to a demonstration of the team's knowledge, competence, and capability to perform this effort as long as the all information is presented within the one hour time limit. The oral presentation should reflect the Offeror's reasoning and approach to solving the objectives of this project. The Government will assess the Offeror's knowledge and understanding of the required tasks. WRITTEN PRESENTATION SUMMARY AND PROGRAM MANAGEMENT PLAN - As stated above, you must submit a written summary of your oral presentation as described in (1) through (5) of Oral Presentation Topics. The written summary should explain the subjects addressed during the presentation and not exceed ten pages in length. Use bullets to highlight items and keep it concise and to the point. We do not want an elaborate written discussion of your oral presentation. Any documentation in excess of the ten (10) page limit will not be evaluated. In addition to the summary, a Program Management Plan is required from each Offeror. The Program Management Plan shall be simple, easy to read, and shall clearly and concisely describe project responsibilities and personnel, any proposed subcontracting arrangements, communication and coordination, scheduling of all tasks and subtasks, meetings, and deliverables. All staff needed to conduct the work and produce all required products and deliverables must be identified. A program scheduling plan portraying critical areas of effort, significant milestones, and the schedule for completion of each milestone, shall be provided. FORMAT FOR PRICE/COST PROPOSAL - Your cost proposal shall be a separate volume from the written portion of your technical proposal. It shall be submitted in an original and five (5) copies at the same time as the written portion of your technical proposal. The due date for submission of both Technical and Price/Cost Proposals is October 22, 2002 East Coast time 4:00 P.M. Electronic submittals are acceptable. Your cost proposal shall clearly indicate the proposed labor categories, hours and rates for this effort. ASSUMPTIONS, CONDITIONS, OR EXCEPTIONS - Offerors must submit, under separate cover, all (if any) assumptions, conditions, or exceptions with any of the terms and conditions of this statement of work. If not noted in this section of your proposal, it will be assumed that the offeror proposes no assumptions for award, and agrees to comply with all of the terms and conditions as set forth herein. It is not the responsibility of the Government to seek out and identify assumptions, conditions, or exceptions buried within the offeror's proposal. Oral Presentations are expected to take place the week of October 28, 2002. PROPOSAL EVALUATION CRITERIA - Each Offeror's proposal is evaluated according to the factors shown below. While the price/cost factor will be an important part of the selection decision, non-price/cost evaluation factors are significantly more important than the price/cost factor. However, price/cost will become increasingly important as proposal evaluation ratings for technical factors approach equal. Factor A, B and C are roughly equal to each other; factor D is slightly less important. Sub-factors listed under each factor are of equal importance to each other. A. Technical Approach - 1. Understanding of the work, including creativity and thoroughness shown in planned execution of the project; 2. Discussion of specific methods and techniques for completing each discrete task including the comprehensive performance work statement and contract work breakdown structure that identifies the services to be delivered to meet program and mission requirements set forth in the SOO; 3. The degree to which the technical approach clearly demonstrates how implementation of proposed solutions will improve delivery of timely, cogent intelligence to warfighters, policymakers, and weapons systems designers; 4. Anticipation of potential problem areas, and creativity and feasibility of solutions to problems; 5. Discussion of logistics, schedule, and any other issues the Government should be aware of; 6. Quality of the Program Management Plan and allocation of personnel and resources. B. Past Performance - 1. The organization's history of successful completion of projects; history of producing high-quality reports and other deliverables; history of staying on schedule and within budget; 2. The quality of cooperation (with each other) of key individuals within your organization, and quality of cooperation between your organization and its clients. C. Key Personnel Qualifications - 1. The currency, quality and depth of experience of individual personnel in working on similar projects. A similar project is meant to convey similarity in topic, dollar value, duration, and complexity; 2. Quality and depth of education; experience on other projects which may not be similar enough to include in response to C.1. (immediately above) but may be relevant; and publication history; D. Organizational Experience/Contractor's Capability - 1. The degree of comparability of past projects to the current project, including number of projects, complexity, and dollar amount. Supporting subcontractors, consultants and partners will be considered; 2. Appropriate mix and balance of education and training of team members; 3. Capability to handle Top Secret/SCI material; E. Price/Cost. CONTRACT AWARD - Contract award shall be made to the responsible Offeror whose offer, in conforming to this RFP, provides an overall best value to the Government, technical evaluation factors, and cost considered. The Government's objective is to obtain the highest technical quality considered necessary to achieve the project objectives, with a realistic and reasonable cost. Technical evaluation factors are more important than cost; however, between proposals that are evaluated as technically equal in quality, cost will become a major consideration in selecting the successful Offeror. Questions should be sent via fax or Email as soon as possible to: <mailto:James.MacKay@mms.gov> James.MacKay@mms.gov. Please include with your question(s) your full name, the RFP number & title, your organization, complete address with telephone and fax numbers. Telephonic questions or requests will not be accepted. Address for receipt of offers: Gov.Works/Department of the Interior, Procurement Operations Branch, MS 2510, 381 Elden Street, Herndon, VA 20170, Attn: James E. MacKay. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-20. The following provisions and clauses apply to this acquisition: 1) 52.212-1, Instructions to Offerors-Commercial (OCT 2000); 2) 52.212-3, Offeror, Representations and Certifications-Commercial Items; 3) 52.212-4, Contract Terms and Conditions-Commercial Items (APR 1998), with an addendum; and 4) 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (AUG 2000).
- Record
- SN00168023-W 20020918/020916213738 (fbodaily.com)
- Source
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