SOLICITATION NOTICE
X -- Hotel Conference, meals, lodging and audio-visual support
- Notice Date
- 10/22/2002
- Notice Type
- Solicitation Notice
- Contracting Office
- Department of the Navy, Naval Supply Systems Command, FISC NORFOLK ACQUISITION GROUP, CODE 200 1968 GILBERT STREET, SUITE 600, NORFOLK, VA, 23511-3392
- ZIP Code
- 23511-3392
- Solicitation Number
- Reference-Number-N3972103RCM4000
- Archive Date
- 11/30/2002
- Point of Contact
- Darva Gruber, Contract Specialist, Phone 757-443-1411, Fax 757-443-1424, - Diane Krueger, Contract Specialist, Phone 757-443-1385, Fax 757-443-1424,
- E-Mail Address
-
darva_j_gruber@nor.fisc.navy.mil, diane_c_krueger@nor.fisc.navy.mil
- Description
- The government intends to negotiate a Firm Fixed Price type contract for Hotel Conference Services in accordance with FAR subpart 13.5 "Test Program for Certain Commercial Items". The Period of Performance for this requirement will be from Monday, 9 June 2003 through Friday, 13 June 2003. The North American Industry Classification System Code is 721110. The Conference services include lodging (no double occupancy or overflow to other hotels for 300 people for 4 nights), (three luncheon) meals, state-of-the-art audiovisual equipment, transportation to and from the airport for approximately 100 people, and the administrative support for 300 people, including rapid check-out procedures. The hotel must be located in Downtown Norfolk, and have a 3-star or above rating. On Tuesday, June 10, the hotel shall be equipped with one classroom set-up for 275 people with additional (auditorium style) seating for 30 people in the back of the classroom. On Tuesday evening, the hotel shall provide a room to accommodate a social mixer from 7 - 9 PM to accommodate 200 people. On Wednesday, in addition to the conference room and office, the hotel shall be equipped with the following breakout room setup for one three (3) hour session; two rooms to accommodate 60 people, three rooms to accommodate 35 people, two rooms to accommodate 10 people. On Thursday, in addition to the conference room and office, the hotel shall also be equipped to setup for one three (3) hour afternoon session. These rooms shall accommodate the following; one room to accommodate 100 people (main conference room may be used), two rooms to accommodate 60 people each, one room to accommodate 40 people, and two rooms to accommodate groups of 20 people or less. The hotel shall also have a separate room that will be used as an office to accommodate tables and chairs for 12 people throughout the conference. This room will be used for administrative support to include (but not limited to) the following; emergency small print jobs, fax (in/out), computer use to help with emergency projects, internet capability, phone, and capability to be locked. The hotel shall have classroom support to include audiovisual equipment, such as view graph projector and screen, laptop computer projection hook-up, and VCR & television hook-up. The hotel shall provide a stage for presentations (16' x 24' and 24" to 36" high). Additionally, the stage shall include one podium and microphone, one lapel microphone, and three hand-held microphones with microphone stand for 3 days. In addition, the stage shall include 3 tabletop microphones, one podium microphone and three microphones on stands for one (1) 3-hour afternoon session. The hotel shall have capability to support three luncheon banquets for 300+ people and (one) morning and (two) afternoon breaks including beverages and snacks. The hotel shall provide transportation to and from various tour sites (5 to 6 buses on Wednesday and Thursday mornings and Tuesday afternoon). Contractors are reminded to submit a technical description of the hotel in accordance with FAR 52.212-1 (b) (4). All responsible sources shall submit pricing and past performance data by 4:00 p.m. on the date the offer is due. Potential Offerors are hereby notified that the Solicitation will be available by downloading the documents from website http://www.neco.navy.mil. By submitting a quote the vendor will be self-certifying that neither the requestor nor the principal corporate officials and owners are currently suspended, or debarred, or otherwise ineligible to receive contracts from any Federal Agency. The RFQ will be issued on or about 30 October 02. EMAILADD: marlene_k_chambley@nor.fisc.navy.mil, darva_j_gruber@nor.fisc.navy.mil EMAILDESC: Contracting Officer's email address, Contract Specialist's email address
- Record
- SN00192055-W 20021024/021022213512 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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