PRESOL | R | Testing Proctor Services

FBO DAILY ISSUE OF OCTOBER 25, 2002 FBO #0327
SOLICITATION NOTICE

R -- Testing Proctor Services

Notice Date: 10/23/2002
Notice Type: Solicitation Notice
Contracting Office: Department of the Air Force, Pacific Air Forces, 354 CONS, 3112 Broadway Ave, Unit 5B, Eielson AFB, AK, 99702-1887
ZIP Code: 99702-1887
Solicitation Number: F6435E22130200
Point of Contact: Nyasha Dehenre, Contract Administrator, Phone 907-377-2906, Fax 907-377-2389,
E-Mail Address: nyasha.dehenre@eielson.af.mil
Small Business Set-Aside: Total Small Business
Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. Solicitation F6435E22130200 is hereby issued as a Request for Quote. This solicitation document and all incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2001-06. This acquisition is 100% set-aside for small businesses and NAICS code 617710 (SIC 7990) applies, which has a small business size standard of $ 6 million. The requirement for Testing Proctor Services includes the following Statement of Work. INCLUDE ONE (1) OPTION YEAR PRICING IN BID STATEMENT OF WORK Non-Personal Services Contract for BTES Test Administrator and Education Advisor 1. DESCRIPTION OF SERVICES: Non-personal services in support of U.S. Air Force training and education program to include: All BTES testing (CLEP, DSST, academic, CDC, certification, and miscellaneous exams); providing academic advisement, information, and guidance plus preparation of documents associated with the services provided and administrative duties as assigned. 2. PERIOD OF PERFORMANCE: Contract start date is 1 Oct 02 through 30 Sep 03. The selected contractor/individual must have at least one year remaining at the current duty station to provide for continuity. 3. QUALIFICATIONS: A baccalaureate degree from a regionally accredited American college or university is required. Masters degree and/or 15-30 semester hours in counseling, secondary education or a related discipline is preferred. Excellent customer service skills and verbal communication skills are essential. Appropriate related professional work or volunteer experience of at least 1 year is desirable. Knowledge of/experience with AF terminology, office procedures, and education programs plus familiarity/facility with WINDOWS NT, Microsoft Word, PowerPoint, Excel and Access is desirable. Resumes and transcripts shall be submitted with bid packages to the base contracting office. 4. WORK HOURS/DAYS: The government will determine the number of units (a pre-scheduled block of time dedicated to providing the services identified in this Statement of Work) required each week and will notify the contractor with the intended schedule no later than 7 days prior to the designated work unit. Contractor will provide services to active duty military, DoD and NAF civilians, military retirees, plus adult dependents of same. It is estimated that five (5) units of 6 (six) hours each will be required per week. The assigned work schedule and hours will be flexible and at the government?s discretion to meet the needs of the BTES. Units will not be worked on federal holidays or when the office is closed or outside the normal work hours of 0730-1630 M-F. Exact days and times of services may be jointly determined by contractor and government in advance and may be modified by mutual agreement according to changing program needs. Contractor will arrive at least 15 minutes prior to each session. 5. GUIDELINES: All tasks shall be accomplished in accordance with applicable DoD directives, Air Force Instructions (AFI-36-2306, AFI 36-2201), the DANTES Examination Program Handbook, CCAF Handbook, and local guidelines. Contractor will have read AFI-36-2306 and will become thoroughly familiar with the CCAF Handbook and Counselors Guide, as well as all on base schools and degree programs, preferably prior to but no later than the first week of employment. The AFIs will be made available upon request (available through on-line reference material). The handbook, guide and school catalogs are available in the BTES office. 6. SECURITY REQUIREMENTS FOR UNCLASSIFIED CONTRACTS a. Pass And Identification Items. The BTES shall ensure the pass and identification items required for contract performance are obtained. b. Retrieving Identification Media. The BTES shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc. c. Traffic Laws. The contractor shall comply with base traffic regulations. d. Weapons, Firearms, and Ammunition. Contractor is prohibited from possessing weapons, firearms, or ammunition, on themselves or within their privately owned vehicle while on Eielson AFB. e. For Official Use Only (FOUO). The contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material. f. Reporting Requirements. Contractor shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor shall be briefed by their immediate supervisor upon initial on-base assignment. g. Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured. h. Lock Combinations. The contractor shall control access to all government provided lock combinations to preclude unauthorized entry. The contractor is not authorized to record lock combinations without written approval by the government Program Manager. Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers. 7. SPECIAL REQUIREMENT: a. Contractor must inform the ESO of anticipated absence from a scheduled unit at least 24 hours prior to scheduled arrival. If desired, longer absences may be scheduled with the coordination of the ESO. Such absences should not exceed two weeks at a time or four weeks in one fiscal year. Extended absences will not be scheduled when quarterly reports are due or when either the Test Control Officer or his/her alternate is on scheduled leave or TDY. b. Contractor must successfully complete (90% right) the Examination for DANTES Testing Personnel and DANTES Test Administrator?s Instructional Course within two weeks of assuming position. c. In performance of contract requirements, contractor is authorized access to DANTES and PME/AFIADL examinations and to the security container in which they are held. d. Contractor must remain physically present during the entire test session unless relieved by an appropriate authority. 8. MATERIALS AND EQUIPMENT: The government will provide all necessary equipment, supplies and materials to include workstations, computer (with internet access), telephone and other materials and equipment mutually agreed to fulfill the requirements of this contract. 9. SPECIFIC TASKS (EDUCATION ADVISOR): a. Advises active duty AF personnel on all programs available through voluntary off-duty education, the Community College of the Air Force (CCAF), Defense Activity for Non-Traditional Education Support (DANTES), AF Institute of Advanced Distributive Learning (AFIADL), officer accession programs and other educational support programs as required by the BTES Team Chief. Keeps the BTES Team Chief current on all program and catalog changes and advises affected students promptly. b. Advises AF personnel of Professional Military Education (SNCOA, SOS, AFIT, ACSC, AWC) programs available for enlisted personnel and officers by correspondence, in residence or seminar format and assists them in registering for appropriate programs. c. Provides information and required forms to prospective applicants of specialized AF programs to include (but not necessarily limited to): Operation Bootstrap Permissive/Non-permissive TDY, AECP, LEAD, SOAR, AFROTC/ASCP, and OTS. Performs preliminary check for accuracy and completion of application package. The contractor will assist applicants with determination of their grade point average (GPA) requirement according to specific program guidelines. Refers applicants to BTES education counselor for final check of package prior to mailing. d. Provides information regarding Air Force tuition assistance, VA education benefits, federal financial assistance programs, local scholarships, and Air Force Aid Society grants to all eligible personnel. Assists students with completion of all applicable forms/applications. Processes AF TA forms via the AFAEMS software program. e. Refers students to the appropriate academic institution representative for registration and enrollment in courses or programs that pertain to their education goals. f. Must be thoroughly familiar with the DANTES testing program and advises students of DANTES tests that are applicable to their programs of study. Administers and interprets pre-tests and non-timed interest and placement tests as appropriate to the individual counseling process. g. Conducts follow-up and outreach activities (phone calls, mail-outs, emails) to ensure individual student educational objectives are being met. h. Responsible for preparing all necessary correspondence and forms and maintains related records and logs required to support all aspects of job tasks. Also maintains statistical data as required by the BTES Team Chief and assists with reports and other administrative tasks as requested. i. Maintains a by-name and date record showing advisement or counseling sessions conducted and submits in person to the BTES Team Chief at the Education Center, along with the invoice at the end of each month. j. Uses the Air Force Automated Education Management System (AFAEMS) to maintain individual student records. k. Assists with annual recruitment campaigns for ACSC and AWC on base seminars. Assist the BTES with the necessary logistics (classrooms, material support, etc) to conduct the on base seminars. SPECIFIC TASKS (TEST ADMINISTRATOR): The Test Administrator is responsible for administering the following categories of tests to eligible military and civilian personnel and their dependents as authorized by DANTES, AFIADL, PACAF and local regulations (NOTE: additional tests may be added as needed): a. All DANTES-approved examinations (to include but not be limited to): college entrance exams (ACT, SAT, MAT); tests for college credit (CLEP, DSST, Regents, GRE Subject); professional certification exams (PRAXIS, ASE); interest batteries (SII) and career assessment inventories (CAI). b. All AFIADL course examinations including but not necessarily limited to those for Courses 5, AWC, ACSC and SOS. c. Tests specifically required by an education institution not on base for course completion, for admission or for course enrollment, including placement tests. d. Tests requested to be administered by eligible personnel, such as correspondence course and qualification/certification exams. e. Any test required by the Air Force that is not normally administered through the local military test control officer. f. Other tests used in local advisement or guidance programs, to include career assessment and interest inventories, as requested by the ESO. NOTE: Tests will be administered in accordance with instructions provided in testing handbooks, test examiner guides, and TCO/ATCO instructions to ensure no possibility of test compromise. 10. RELATED ADMINISTRATIVE TASKS: The following tasks are elements of performance in the non-personal services contract for which must be performed in conjunction with and in addition to the actual test administration. a. Check room prior to testing to ensure proper spacing between desks and that adequate lighting, heat, and air exist. Ensure testing office and testing room are kept in a condition conducive to good test performance, and that an adequate circulation of fresh air is available. b. Withdraw all test exams from safe prior to start of each test session. c. Require all examinees to present official picture identification before allowing them to test. d. Check test materials for marks/missing pages before issuing them to students. e. Maintain official DANTES log for all tests, showing the individual?s name, the test title and the start and stop times for all test intervals. Ensure each student signs this Log upon receiving his of test and that all entries are complete and legible. f. Instruct all examinees at the beginning of each session as follows: 1) To read carefully and follow instructions exactly as they are printed in the test booklet. 2) To adhere to any prescribed time limits. The contractor will ensure that all timing limits are adhered to and the examinee is aware of the time requirements for each test. g. Review each answer sheet as it is submitted by the examinee to ensure proper completion. h. Check each reusable answer booklet as it is returned for marks and erase them completely. Check all booklets for missing pages and enter the time they are returned in the test log. i. Complete safe and test office security forms at close of each test session. Ensure no money, supplies, forms, envelopes, inventories, brochures or booklets are stored in the safe. j. Lock the safes and testing office doors and windows before leaving the testing office. k. Prepare completed answer sheets, tests, checks/money orders, and any unused tests that may need to be returned, for mailing to the various testing agencies, according to the instructions for each type of test. All documents required for mailing will be fully completed by the contractor, except for the TCO/ATCO signature, prior to final check and sealing by the TCO/ATCO. l. Inform TCO/ATCO immediately of any irregularities, which may represent the potential for a test compromise or complaint from a testing candidate. m. Check DANTES exams upon receipt and enter test, serial and part numbers in the Air Force Automated Education Management System (AFAEMS) Test Inventory database, ensuring that entries are made no later than the first duty day after tests are received. n. Inventory contents of the safes (accountable DANTES and AFIADL materials) each time they are opened. Assist TCO/ATCO with weekly, monthly and quarterly inventories and with quarterly reports. o. Identify all newly arrived AFIADL tests on the envelope, showing the name of the student, test identification number, date received, and expiration date. Enter all in stock AFIADL tests into the data file in the established format. Contact the squadron training NCO using the form provided to schedule CDC testing. p. Prepare DANTES order forms for TCO/ATCO signature and advise of under or over-stocking of any test related item. Ensure adequate numbers of tests and answer sheets are maintained at all times based on prior usage patterns, student inputs and TCO recommendations. q. Notify students when tests have arrived, first by mail and later by phone if needed. File score reports in student records. r. Discard obsolete materials within 7 days of receipt of new publications and ensure dated exams are returned by expiration deadlines. s. Maintain The DANTES Examination Program Handbook (DEPH), ensuring currency of all test instructions and policies. t. Maintain a file of special order tests and handle all follow-up associated with these tests. u. Maintain statistical data related to test administration as required by ESO and assist with reports and PowerPoint slides as requested. Such data will include (but not necessarily be limited to) monthly statistics on types of tests administered and to whom (by rank and service) and any additional test related data required for semi-annual and annual reports. v. Maintain all document and correspondence files in a neat and orderly manner. Separate files by calendar year. Contractor will be responsible for making file labels and setting up the file for each new calendar year. w. Process all necessary paperwork required for optimum operation of testing program. x. Refer all questions on schedule changes or testing policy to the TCO/ATCO and all questions on interpretation or application of test results to the BTES Team Chief. 11. TERMINATION: Contract may be terminated in accordance the termination clauses contained within the contract. 12. GLOSSARY OF TERMS: Commonly used military and education-related acronyms, abbreviations and definitions with which contractor must be familiar: AEA Assistant Education Advisor NPSC Non-Personal Services Contract (covers each contract position) SOW Statement of Work (position description and responsibilities) D&B# Dunn and Bradstreet Number (must obtain prior to registering as gov contractor) BPA# Blanket Purchase Agreement Number BESC/BESP Base Education Services Center/Base Education Services Program BTES Base Training and Education Services BEPAC Base Education Plan and Advisory Committee ESS Education Services Specialist ESC Education Services Center (BTES) ET Education Technician TE Test Examiner MAJCOM Major Command (major divisions within the Air Force) ACC Air Combat Command (HQ at Langley AFB, VA) AFSPC Air Force Space Command (HQ at Peterson AFB, CO) AETC Air Education and Training Command (HQ at Randolph AFB, TX) AMC Air Mobility Command AFMC Air Force Material Command PACAF United States Air Forces Pacific (HQ at Hickam AFB, HA) USAFE United States Air Forces Europe (HQ at Ramstein AFB, GE) AFSOC Air Force Special Operations Command AFRC Air Force Reserve Command ANG Army National Guard DANTES Defense Activity for Non-Traditional Education Support TCO Test Control Officer ATCO Alternate Test Control Officer CLEP College Level Examination Program (test for credit) DSST DANTES Subject Standardized Test (test for credit) GED Tests of General Education Development (high school equivalency exam) SAT Scholastic Aptitude Test (undergraduate entrance exam) ACT American College Test (undergraduate entrance exam) GRE Graduate Record Exam (graduate entrance exam--only subject tests on base) GMAT Graduate Management Admissions Test (specialized graduate entrance exam) MAT Miller Analogies Test (graduate entrance exam) GED Tests of General Education Development (high school equivalency) SII Strong Interest Inventory PRAXIS National Teacher Certification Exam (Includes general and subject tests) TTT Troops to Teachers program (see DANTES web site) TA Tuition Assistance (military) CTA Civilian Tuition Assistance (available to permanent ACC civilians only) TA Cap Annual per person limit of $3500 (set by Congress for all Services) SH Semester Hours QH Quarter Hours AFAEMS Air Force Automated Education Management System SOC Servicemens' Opportunity College (All on base schools are SOC members) CCAF Community College of the Air Force DE Distance Education DL Distance Learning PME Professional Military Education ECI Extension Course Institute (old name for AFIADL) AFIADL AF Institute of Advanced Distributed Learning AFIT Air Force Institute of Technology ALS Airman Leadership School FTAC First Term Airman Center NCOA Noncommissioned Officers Academy SNCOA Senior Noncommissioned Officers Academy Course 5 SNCOA by computer assisted distance learning program Course 8 SNCOA by correspondence SOS Squadron Officers School (required PME for AF Captains) ACSC Air Command and Staff College (required PME for AF Majors) AWC Air War College (required PME for AF Lt Colonels) NYR New York Regents (popular external degree program) ERAU Embry Riddle Aeronautical University (2, 4 and MS/MBA degrees on base) CMU Central Michigan University (graduate management degrees on base) Park Park University (private university offering 2 and 4 yr mgt degrees on base) MOU Memorandum of Understanding (governs schools operating on base0 VA Veterans Assistance VEAP Veterans Educational Assistance Program (no longer open to new depositors) MGIB Montgomery GI Bill (covers most ACDU personnel unless they declined it) AECP Airman Enlisted Commissioning Program AFROTC Air Force Reserve Officer Training Corps SOAR Scholarships for Outstanding Airmen to ROTC POC-ERP Professional Officer Course-Early Release Program (requires 2ys college) AFA Air Force Academy LEAD Leaders Encouraging Airman Development (for AFA or AFA Prep School) OTS Officer Training School (requires completed 4 year degree) Bootstrap Permissive TDY for academic purposes AcDu Active Duty PCS Permanent Change of Station (leaving current base) PCA Permanent Change of Duty (changing jobs but remaining at current base) TDY Temporary Duty (involves official orders sending the person elsewhere) INCLUDE ONE (1) OPTION YEAR PRICING IN BID Contractor must be CCR registered to receive award. 52.212-1, Instructions to Offerors ? Commercial Items; 52.212-3, Offeror Representations and Certifications -- Commercial Items; 52.212-3 (ALT III); 52.212-4, Contract Terms and Conditions -- Commercial Items; 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items; 52.219-6, Notice of Total Small Business Set-Aside; 52.217-5 Evaluation of Options 52.217-8 Option to Extend Services 52.217-9 Option to Extend Term of Contract 52.222-3, Convict Labor; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-35, Equal Opportunity for Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.222-41, Service Contract Act of 1965, as amended; 52.222-42, Statement of Equivalent Rates for Federal Hires; 52.232-33, Payment by Electronic Funds Transfer - - Central Contractor Registration; 52.233-3, Protest After Award; 52.247-34, F.O.B. Destination; 52.253-1, Computer Generated Forms; 252.204-7003, Control of Government Personnel Work Product; 252.204-7004, Required Central Contractor Registration; 252.243-7001, Pricing of Contract Modifications; 252.225-7036, Buy American ? North American Free Trade Agreement; Upon request from the Contracting POC listed below, offerors shall include a completed electronic copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer, along with alternate I. In addition to the information required above, the following additional information must be provided: TIN #, Cage Code, Duns #, and Vendor POC email and telephone #. Submit signed and dated quotes to 354 CONS/LGCB, preferably by email to nyasha.dehenre@eielson.af.mil, by fax to (907) 377 ? 2389, or by mail to 3112 Broadway Ave Unit 5B, Eielson AFB AK 99702-3112. Quotes must be received no later than 1630 (4:30pm) AST, 13 June 2002 to be considered for award. If any information regarding the solicitation is required, please contact Nyasha Dehenre at the above information, or by telephone at (907) 377 - 2906. The Government reserves the right to award without discussions.
Place of Performance: Address: Eielson AFB; Zip Code: AK
Record: SN00192569-W 20021025/021023213433 (fbodaily.com)
Source: FedBizOpps.gov Link to This Notice
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R -- Testing Proctor Services