SOLICITATION NOTICE
R -- CONFERENCE SPACE RENTAL AND SUPPORT SERVICES
- Notice Date
- 11/22/2002
- Notice Type
- Solicitation Notice
- Contracting Office
- Attn: Department of Veterans Affairs Austin Automation Center, (316= ), 1615 Woodward Street, Austin, Texas 78772
- ZIP Code
- 78772
- Solicitation Number
- 777-03-H005
- Archive Date
- 12/26/2002
- Point of Contact
- Contracting Officer - Karen Lebo, Contracting Officer, (440) 838-6= 028
- E-Mail Address
-
Email your questions to Karen Lebo
(karen.lebo@lrn.va.gov)
- Description
- This is a combined synopsis/solicitation to negotiate a Firm Fixed Price type contract for Hotel Accommodations, Conference Space Rental and Support Services in the Las Vegas, Nevada area. Request for Quotation 777-03-H005 is in accordance with FAR Subpart 13.5 test program. This announcement incorporates provisions and clauses in effect through FAR FAC 2001-09 and VAAR 97-9. NAICS Code 721110 and the small business size standard is $6 million. This BOS announcement/solicitation is solicited unrestricted and constitutes the only bid document that will be issued. The Period of Performance for this requirement is February 23, 2003-February 28, 2003 (approximately 250 sleep rooms and required meeting space). The Department of Veteran Affairs, Employee Education System (EES) is sponsoring a training conference on the topic of Patient Safety 202 Conference. The hotel must accommodate 250 rooms (based on the timeframe), must provide all requirements specified for conference needs in Parts B and C below, and must provide lodging rates within the stated Government Per diem. A separate written solicitation document will not be issued. A response to requirements listed below shall be submitted on contractor letterhead or formal quotation form and must address all requirements listed in a separate technical proposal. Descriptive literature for facility must also be included in proposal/bid package. Hotel must be FEMA approved and accommodate an estimated 250 attendees with the following needs: Part A: Hotel Lodging - (1a) 60 rooms for participants arrival on 2/23/02, (1b) 250 rooms for participants on 2/24/03-2/26/03, (1c) 11 rooms for participants on 2/27/03. Rooms must be Individual/private sleeping rooms and toilet facilities required at government per diem rate for Las Vegas area which has a government per diem rate of $79. Part B: (1) Meeting Space-General Session Meeting Room to accommodate 50 ppl C/R seating; three (3)general session room for 80 attendees in classroom seating plus space available for 2 screens in front of room plus LCD data & overhead projectors, held on 24-hr basis beginning at 7:00 am on Feb 24, 2003 and ending at 5:00 pm on Feb 27, 2003. (2) Three (3) separate breakout meeting rooms held on a 24 hr basis beginning at 7:00 am on Feb 24, 2003 and ending at 5:00 pm on Feb 27, 2003 that will accommodate no less than 40 attendees in classroom seating plus AVs in addition to General Session Mtg Rm requirement listed previously. One additional breakout for 20 ppl in classroom seating is needed during same time period. (4): Exhibits Room - Approx. 2,000 sq ft needed on 24 hr basis from 7:00 am on Feb 24 until 4:30 pm on Feb 27, 2003. Room must be able to accommodate no less than 50 tabletop exhibits (6 ft table with 2 chairs) and adequate walking space. (5): Resource Room =96 Needed on 24 hr basis from 8:00 am on Feb 24 until 4:30 pm on Feb 27 and should be able to accommodate 3 rounds for 10 ppl 10 chairs per table. Part C: Light refreshment for morning and afternoon breaks will be required from Feb 24 through Feb 27. Award will be made to the offeror determined to be the Best Value to the Government in accordance with FAR 52.212-2 with evaluation factors listed in descending order of precedence: size, price, experience with large VA conferences. Evaluation may be made with or without discussions with the offeror(s). All responsible sources that can meet the requirements and provide items as listed above may respond to this solicitation by submitting cost and technical proposals on their company letterhead or bid form. The following provisions and clauses shall apply to this solicitation: 52.252-2 Clauses Incorporated by Reference. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.arnet.gov/far (FAR) and http://www.va.govoa&mm/vaar/ (VAAR); 52.212-1 Instructions to Offerors Commercial Items; 52.212-2 Evaluation Commercial Items (factors in descending order of importance: location, price); 52.212-3 Offeror Representations and Certification-Commercial Items (NOTE =3DOfferors must include a completed copy of Offeror Representations and Certification along with his/her offer); 52.212-4 Contract Terms and Conditions Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes on Executive Orders Commercial Items and in accordance with FAR 12.603(c )(2)(xii) the following provisions under the clause apply (b)(11)-(b)(15), (b)(19)(i), (b)(21), (b)(25) (b)(26) applies if Government Purchase Card is used, (c)(1), (c)(2), and (c)(4); FAR 52.232-18 Availability of Funds; VAAR 852.270-4 Commercial Advertising; VAAR 852.219-70 Veteran-owned business; 852.237-70 Contractor Responsibilities; and 852.270-1 Representatives of Contracting Officers. Proposals shall include all information required in 52.212-1, Schedule of Prices Offered, and a completed copy of provision 52-212-3. Submit all price, descriptive literature and technical proposals to Barbara Gamble, Event Manger/Contracting Officer, EES, 950 22nd St N, Suite 500, Medical Forum Building, Birmingham, AL 35203. Phone: 205-731-1812 x301, FAX 205-731-1821, email Barbara.gamble@lrn.va.gov Faxed proposals will be accepted.
- Web Link
-
RFQ 777-03-H005
(http://www.bos.oamm.va.gov/solicitation?number=3D777-03-H005)
- Record
- SN00208734-W 20021123/021122062932 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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