SOLICITATION NOTICE
X -- Facilities for Conference of Logisitic Directors (8-10 April 2003)
- Notice Date
- 11/25/2002
- Notice Type
- Solicitation Notice
- Contracting Office
- Defense Contracting Command-Washington(DCC-W), ATTN: Policy and Compliance, 5200 Army Pentagon, Room 1D245, Washington, DC 20310-5200
- ZIP Code
- 20310-5200
- Solicitation Number
- DASW01-03-T-0013
- Archive Date
- 2/9/2003
- Point of Contact
- Lori Snodgrass, 703 697-7911
- E-Mail Address
-
Email your questions to Defense Contracting Command-Washington(DCC-W)
(Lori.Snodgrass@hqda.army.mil)
- Small Business Set-Aside
- N/A
- Description
- NA This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are be ing requested and a written solicitation will not be issued. Solicitation Number DASW01-03-T-0013 and is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2001-009 effective 30 September 2002. This sol icitation will be not be set-aside for Small Business concerns, and shall remain open for any responsible sources to respond. The Defense Contracting Command-Washington intends to negotiate and award a contract on a competitive basis at a firm-fixed unit price, to purchase the following services and/or supplies for the Director of Logistics (J-4) Joint Staff. The contractor shall provide all services and/or supplies necessary to support the Conference of Logistic Director (COLD) FY03. The conference shall accommodate approximately 60 individuals during the period of 8 April 2003 through 10 April 2003. STATEMENT OF REQUIREMENTS 1. A conference room to seat approximately 60 guests with a work surface for each attendee for note taking. The conference room must include these additional items: podium/microphone; transparency projector; computer projection system with desktop comput er with CD-ROM, floppy disk, and zip disk capability; portable VCR with television screen; and note taking material for all attendees. 2. The facility must have two rooms for breakout sessions separate from the main conference room. Each breakout room must have a dedicated telephone line with unimpeded access for use with secure voice capability phones (STU III) provided by the J-4. Th e rooms must include two easels, butcher paper style pads, and colored marking pens. 3. The facility must have an administrative room where conference facilitators can conduct business. The administrative room must have a fractional T-1 line that provides sufficient bandwidth for unimpeded internet access. It must also have two separate telephone lines for facsimile machine/telephone and one other line to support a J-4 provided STU III secure voice phone. The administrative room must be provided with two desktop computers with Microsoft Office 97 installed. A laser printer will be requ ired for connection to the computer that is connected to the Internet. 4. An area must be provided adjacent to the administrative room that contains a high-speed copier available for our use. 5. An area must be provided to process conference arrivals. Processing will include assigning keys, passing out conference materials and obtaining signatures when checking in/out as necessary. 6. The conference attendees will require a full-time technical staff on location to provide support and assistance with all equipment located in the conference facility. 7. The conference facility must be able to provide three meals per day for approximately 60 overnight guests for two days. Additionally, the two dinners must include two private evening banquet-style meals for purposes of working dinners with guest speak ers and conference attendees. The private dining facility must have available: a podium, audio-visual equipment, and microphone for guest speakers if required. 8. The dining facility must be able to provide a cash, no-host bar for the evening banquets with alcoholic beverages for guests (cash-only basis). Sufficient variety of alcoholic and non-alcoholic beverages must be available for purchase at the cash bar approximately one hour prior to evening meals and one hour after the conclusion of evening meals. 9. The conference attendees must be provided refreshments during breaks for each day of the conference. Refreshments should consist of coffee (caffeinated/decaffeinated), varieties of soda, wa ter, fresh fruit, cookies, and/or pastries. Coffee (caffeinated/decaffeinated) will be provided at least one hour prior to the start of the agenda day and remain supplied throughout the day. 10. The following additional items must be available/provided at the conference facility: Helicopter landing area, 3,200 feet minimum private aircraft runway (There should be no charge to overnight/commuter guests for parking, helicopter and landing str ip privileges), Locking conference and administrative rooms, No-cost physical fitness facilities, Priority placement in the event of cancellation, Lunches and dinners shall be served in a secluded area away from other, general conference center guests, Bre akfast may be served within the general guest population but shall be in an area reserved for COLD attendees, WITHIN 60 MILES OF THE WASHINGTON DC-METRO AREA, BUT NOT TOO CLOSE AS TO ENSURE INTERRUPTIONS. The award will be made in one total estimated lot. The lot amount will be a not to exceed firm fixed price. The not to exceed firm fixed price will be determined based a breakdown of the following quoted line items: CLIN 0001 Facilities: This will be the fixed price to provide the facilities/services listed above (e.g. conference room, breakout rooms, administrative room, dining room, equipment usage, technical support, and bar set-up fees.) CLIN 0002 Overnight Guests: This will be the price for each person per day for both conference attendance and hotel accommodations. There will be approximately 60 persons, to include dinner the day of arrival, on 8 April 2003, through lunch, the day of d eparture, on 10 April 2003. CLIN 0003 Day Guests: This will be the price for each person per day for conference attendance only and should include use of all conference and fitness facilities plus two meals per day (breakfast/lunch or lunch/dinner option) and refreshments during bre aks There will be approximately 10 per day including set-up personnel. CLIN 004 Single Meal: This will be for presenters who elect to stay for one meal before/after their presentation, and lunch for the advance party on 8 April (approximately 8 people). INSPECTION AND ACCEPTANCE BY THE GOVERNMENT WILL BE AT THE CONTRACTOR?S FACILITY. The following FAR provisions and clauses apply to this solicitation are incorporated by reference (for full text go to http://farsite.hill.af.mil): 52.212-1, Instructions to Offerors ? Commercial Items (OCT 2000), applies to this acquisition and a statement regarding any addenda to the provision. Offerors are required to submit the following: a written proposal on letterhead, signed and dated that co ntains the requested supplies with unit prices(s), extended price(s), prompt payment terms, remittance address if different than the mailing address, solicitation number, time specified in the solicitation for receipt of proposals, name, address, and telep hone number of the offeror, terms of any express warranty. If the proposal is not submitted on the SF 1449, responses shall include a statement specifying the extent of the agreement with all terms, conditions, and provisions in this solicitation. Respon ses that fail to furnish the required representations or information, or reject the terms and conditions of this solicitation may be excluded from consideration. FAR 52.212-2, The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Conditions of the facilities (conference and hotel rooms) (MOST IMPORTANT), and price. Offerors' responses shall include a completed copy of the representations and certifications at provision FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (JULY 2002), and DFARS 252.212-7000, Offeror Representations and Certificati ons-Commercial Items, with their pr oposal. Offerors may obtain copies of the SF1449, representations and certifications by submitting a request via e-mail to the Contract Specialist, Ms. Lori Snodgrass at lori.snodgrass@hdqa.army.mil. The following clauses apply to this solicitation and are hereby incorporated by reference: FAR 52.212-4, Contract Terms and Conditions-Commercial Items (FEB 2002); FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Ord ers-Commercial Items (MAY 2002), subparagraphs (1), (5), (7), (11), (12), (13), (14) and (15); FAR 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration. The following DFARS provisions and clauses apply to this solicitation and are incorporated by reference: DFARS 252.212-7000 Offeror Representations and Certifications-Commercial Items, DFARS 252.212-7001, Contract Terms and Conditions required to Implement Statutes of Executive Orders Applicable to Defense Acquisitions of Commerci al Items, DFARS 252-204.7004, Required Central Contractor Registration, and DFAR 252.225-7000 Buy American Act. Response time: All responses to this solicitation are due by close of business 11 December 2002. All offerors shall send their responses electronically to the Defense Contracting Command via email directly to Lori Snodgrass, Contract Specialist at lori. snodgrass@hqda.army.mil. Reference RFQ DASW01-03-T-0013. ELECTRONIC SUBMISSION OF PROPOSAL (a) By submission of a proposal on electronic media, the offeror certifies that the submission is readable on the hardware and software operating system format specified in this combined synopsis solicitation, and has been verified as free of computer viru ses using the following software: Norton Anti-virus or comparable commercial software. Prior to any evaluation, the Government will check all files for viruses and ensure that all information is readable. In the event that any files are defective (unrea dable), the Government may only evaluate the readable electronic files. However, if the defective (unreadable) media renders a significant deficiency in the offeror's proposal, the government may consider the proposal incomplete and not further consider such proposals for evaluation. A proposal that fails to conform to the requirements above may be subject to interception or delay at Governmental electronic communications portals. This interception or delay may result in the proposal being lost, deleted, destroyed, or forwarded in suc h a manner that the proposal arrives at the target destination past the time and date of the deadline for submission established in the solicitation. In the event that a proposal is lost, deleted, or destroyed due to the offeror's failure to conform to th e requirements above, such proposal will be considered to have never been delivered to the Government. In the event that a proposal is delayed due to the offeror's failure to conform to the requirements above, the proposal will be treated as late in accor dance with the provision of this solicitation entitled Late Submissions, Modifications, and Withdrawals of Proposals. Offerors will not submit proposals via any other mechanism including but not limited to post, courier, fax or orally unless specifically requested and or authorized by the Contracting Officer. By submitting a response, the vendor will be self-certifying that neither the requestor nor the principal corporate officials and owners are currently suspended, debarred, or otherwise ineligible to receive contracts from any Federal Agency. Failure to do so may represent grounds for refusing to accept the proposal. The Defense Priorities and Allocations System (DPAS) assigned rating is 15.
- Place of Performance
- Address: Defense Contracting Command-Washington(DCC-W) ATTN: Policy and Compliance, 5200 Army Pentagon, Room 1D245 Washington DC
- Zip Code: 20310-5200
- Country: US
- Zip Code: 20310-5200
- Record
- SN00210854-W 20021127/021125213414 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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