SOLICITATION NOTICE
A -- This procurement is for the analysis of estuarine sediment and tissue residue samples
- Notice Date
- 11/25/2002
- Notice Type
- Solicitation Notice
- Contracting Office
- Environmental Protection Agency, Rtp Procurement Operations Division, 109 T W Alexander Drive, Rtp, NC 27711
- ZIP Code
- 27711
- Solicitation Number
- RFQ-RT-03-00037
- Archive Date
- 1/12/2003
- Point of Contact
- Point of Contact, Matt Ake, Purchasing Agent, Phone (919) 541-4826
- E-Mail Address
-
Email your questions to U.S. Environmental Protection Agency
(ake.matt@epa.gov)
- Description
- NAICS Code: 541380 THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN SUBPART 12.6, AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION. QUOTES ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. The solicitation number is RFQ-RT-03-00037, and the solicitation is being issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-27. The associated North American Industry Classification System (NAICS) Code 541380, which has a size standard of $5 million to qualify as a small business, is applicable. This procurement is 100 percent set aside for a small business. This procurement is for the analysis of up to 2500 estuarine sediment and 1000 tissue residue samples. The samples will be collected from May 2003 to October 2004, and shipped to the Contractor for analysis. The successful contractor shall have experience in the analysis of the analytes listed in Table 1 for all samples while the specific analytes to be determined for any sample shall be determined by EPA. The successful contractor shall employ methods equivalent to those utilized by the National Status and Trends (NS&T) Program under NOAA (National Oceanic and Atmospheric Administration) or EPA's EMAP (Environmental Monitoring and Assessment Program). Samples will require analytical results for all analytes listed in Table1. The contractor is asked to provide bid costs for each of these analysis categories. Prior to contract award, the contractor shall demonstrate the ability to meet the required method detection limits (listed below) and shall also provide applicable reference material results. The vendor is required to submit a copy of their Quality Assurance/Quality Control protocols to the EPA Project Officer prior to the analysis of samples. The contractor shall permit QA audit of laboratory and/or data entry procedures by an authorized agent of EPA at any time during the conduct of analyses (given advance notification). The period of performance of this contract is from 6/01/03 through 5/31/06. Results shall be reported in an electronic format. The contractor shall also provide a hard-copy output of data files (i.e. spreadsheets) for the purpose of quality assurance. A written report detailing the methods used, and the results of QA measures for each sample batch shall also be provided by the contractor. Any laboratory notes discussing problems encountered shall be included as an appendix to this report. Original records, such as laboratory notebooks and chromatogram, shall be retained for at least three years following the final report submission, as they may be requested to be sent to EPA. The contractor shall provide EPA with a cost estimate for the minimum number of samples projected on a per sample basis for each of the contract line items below. An additional cost estimate should be provided on a per sample basis for batches of 50 samples up to the projected maximum number of samples. These additional samples will be batched and funded separately from the base number. Exercising this option will be at the discretion of EPA. The contractor is required to transfer copies of all technical, fiscal, and programmatic files regarding this contract to the Project Officer. These files shall be boxed in accordance with Federal Record Keeping Standards in boxes required by the Records Center and labeled as "Chemical Analysis of Estuarine Sediment and Fish tissue for the National Coastal Assessment Program - Contractor Name / Contract Number" and contain an internal and external packing slip that identifies the specific contents of each box. The external packing slip shall be affixed to the exterior of the box. The contractor shall perform chemical analyses on up to 1000 estuarine tissue residue samples (Minimum = 50). The analytes of interest and method detection limit requirements are listed in Tables 1-3 below. Note that MDL calculations follow EPA's "Definition and Procedure for the Determination of the Method Detection Limit - revision 1.11" 40 CFR Part 136, Appendix B. Analytical methods utilized by the NS&T or EMAP Programs (see references) or equivalent shall be utilized in order to meet specified method detection limit and performance criteria. Note that the elemental analyses require a "total digestion" using hydrofluoric acid. A Quality Assurance/Quality Control (QA/QC) program shall be in place at the contractor's laboratory, and shall address, at a minimum, the following topics: accuracy and precision, calibration, detection limits; physical processing of samples; analytical methods utilized; QA/QFC samples, including all acceptability criteria; data reporting. Routine analysis, i.e.,on a per batch basis, of Certified Reference Materials (CRMs) is required. The contractor shall take received tissue samples (frozen whole fish and/or invertebrates) and create composite sample from each sampling location/species combination. The sample from a site shall consist of multiple fish or shellfish from the site (up to 10 individuals). The wet weights associated with each composite sample shall be determined. Reporting shall include all QA/QC information, weight associated with the composite and analyte concentrations. The contractor shall perform chemical analyses on up to 2500 estuarine sediment residue samples (Minimum = 50). The analytes of interest and method detection limit requirements are listed in Tables 1-3 below. Note that MDL calculations follow EPA's "Definition and Procedure for the Determination of the Method Detection Limit - revision 1.11" 40 CFR Part 136, Appendix B. Analytical methods utilized by the NS&T or EMAP Programs (see references) or equivalent shall be utilized in order to meet specified method detection limit and performance criteria. Note that the elemental analyses require a "total digestion" using hydrofluoric acid. A Quality Assurance/Quality Control (QA/QC) program shall be in place at the contractor's laboratory, and shall address, at a minimum, the following topics: accuracy and precision, calibration, detection limits; physical processing of samples; analytical methods utilized; QA/QFC samples, including all acceptability criteria; data reporting. Routine analysis, i.e.,on a per batch basis, of Certified Reference Materials (CRMs) is required. The contractor shall take received sediment samples (separate samples for metals and organics). Reporting shall include all QA/QC information, weight associated with the sample and analyte concentrations. The following shall serve as equally weighted evaluation criteria: 1.) Provide a copy of QA/QC protocols, including plans for analyzing Certified Reference Materials, 2.) Demonstrate previous experience with sediment and fish tissue samples 3.) Demonstrate previous analytical experience with NS&T, EMAP or similar programs, 4.) Provide a brief explanation of methods used for each CLIN, with references, and expected MDLs, 5.) Demonstrate experience with similar size/scope projects 6.) Demonstrate ability to meet the deadlines for the project 7.) Plan to submit a final report (electronic format) as required 8.) Record Management Program. (ii) PAST PERFORMANCE: Provide 3 references (quality of product or service, timeliness of performance, ability to adhere to deadlines, and overall customer satisfaction); and (iii) PRICE. Award will be made to the offeror whose offer is the lowest priced offer meeting all of the technical requirements. Offerors must satisfactorily meet all of the technical requirements to be considered "technically acceptable". All offerors are to include with their offers a completed copy of provision 52.212-3, Offeror Representations and Certifications--Commercial Items. The following FAR clauses apply to this acquisition: 52.212-4, Contract Terms and Conditions--Commercial Items; 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items and the following additional FAR clauses which are cited in Clause 52.212-5: 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity, 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans; 52.222-36 Affirmative Action for Handicapped Workers; 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era; 52.222-41, Service Contract Act of 1965, As Amended. Any applicable wage determination(s) will be made a part of the resultant purchase order. The completed Representations and Certifications should be included with the price proposal. All technical questions are to be forwarded via email to the Contract Specialist at the following email address: ake.matt@epa.gov. Offerors should review the Statement of Work and other information posted with this Request for Quotation on EPA's website at the following address: http://www.epa.gov/oam/rtp_cmd. Arrow down to the REQUEST FOR QUOTATION section and click on the solicitation. Arrow down below that section to COMMERCIAL BUY CLAUSES AND FORMS which are provided for your convenience. Please submit two copies of the technical proposal and price proposal. For delivery via the US Postal Service: US Environmental Protection Agency Attention MATT AKE RTP Procurement Operations Division (D143-01) Research Triangle Park, NC 27711. For delivery via courier and hand carried: US Environmental Protection Agency Attention MATT AKE RTP Procurement Operations Division (D143-01) 4930 Old Page Road Durham NC, 27703. All offers are due by December 12, 2002, 12:00 p.m., ET. No telephonic or faxed requests will be honored.
- Record
- SN00210981-W 20021127/021125213532 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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