SOLICITATION NOTICE
91 -- Helium Trailer Lease
- Notice Date
- 12/13/2002
- Notice Type
- Solicitation Notice
- Contracting Office
- Defense Logistics Agency, Logistics Operations, Defense Energy Support Center - Missile Fuels, Building 1621-K 2261 Hughes Avenue, Suite 128, Lackland AFB, TX, 78236-9828
- ZIP Code
- 78236-9828
- Solicitation Number
- SP0600-03-Q-0305
- Point of Contact
- Larry Brehm, Chief Contracting Division, Phone 210-925-7249, Fax 210-925-9758, - Ellen Shannon, Contract Specialist, Phone 210 925-2124, Fax 210 925-9758,
- E-Mail Address
-
lbrehm@desc.dla.mil, eshannon@desc.dla.mil
- Description
- This is a COMBINED Synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 and Subpart 13.5, as supplemented with additional information included in this notice and as attached. This announcement constitutes the only solicitation and a separate written solicitation will not be issued. The solicitation number is SP0600-03-Q-0305. Closing date and location of receipt of quotations in response to this announcement will be at the issuing office identified in this announcement, with a closing time of 12 noon, 17 December 2002. This announcement and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 01-10 (FAC). The North American Industry Classification System Code (NAICS) is 484230. For questions regarding Small Business or Small Disadvantaged Business Affiars, offerors are directed to Ms. Kathy Williams of the DESC Small Business Office at 1-800-523-2601 or 703-767-9465. This announcement is for a one-time interim procurement for lease of Helium Tube Bank Trailers in accordance with the attached SOO. The Government anticipates award of a firm fixed price indefinite delivery/indefinite quantity contract for a performance period of 1 year resulting from this request for quotation. The following FAR provisions and clauses apply to this solicitation and any resultant contract and are incorporated by reference (The corresponding DESC or DLA reference number is provided, if applicable): Schedule of Supplies and Services: 01 LEASE OF TUBE BANK TRAILERS BEQ 20 $_______/PER TRAILER PER MONTH x 12 MO $________ IAW STATEMENT OF OBJECTIVES (ATTACHED) HELIUM NSN: 9135- 00-890-2011 FOB: ORIGIN INSPECTION AND ACCEPTANCE: ORIGIN B40 ATTACHMENTS AND LIST OF ADDENDA -- COMMERCIAL ITEMS (MISSILE FUELS) (DESC SEP 2002) (a) FAR 52.212-3, FAR 52.212-5, and DFARS 252.212-7001 are incorporated herein. (b) LIST OF ADDENDA. (1) ADDENDUM TO FAR 52.212-4, CONTRACT TERMS AND CONDITIONS -- COMMERCIAL ITEMS. SECTION C -- DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK SECTION D -- PACKAGING AND MARKING SECTION E -- INSPECTION AND ACCEPTANCE SECTION F -- DELIVERY AND PERFORMANCE SECTION G -- CONTRACT ADMINISTRATION DATA SECTION H -- SPECIAL CONTRACT REQUIREMENTS SECTION I -- CONTRACT CLAUSES (WITH THE EXCEPTION OF FAR 52.212-5 AND DFARS 252.212-7001) SECTION J -- LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS (2) ADDENDUM TO FAR 52.212-1. SECTION L -- INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS. (3) ADDENDUM TO FAR 52.212-2. SECTION M -- EVALUATION OF OFFERORS -- COMMERCIAL ITEMS. (DESC 52.212-9F01) STATEMENT OF OBJECTIVES FOR HELIUM TRAILER LEASE 1.0 GENERAL INFORMATION: The Defense Energy Support Center, Missile Fuels Commodity Business Unit (DESC-M), is the Department of Defense (DoD) Integrated Materiel Manager (IMM) for missile fuels products in support of DoD, National Aeronautics and Space Administration (NASA), Department of Energy and commercial space launch programs of the highest priority. Support includes providing the product and related ancillary services such as maintaining transportation equipment. 2.0 SERVICES: This requirement is for the lease of Helium Compressed Trailers for a period of one year, based on best commercial practice. A minimum quantity of 20 trailers must be delivered at time of contract award. A maximum quantity of 30 trailers may be required during the performance period of this contract. Additional trailers, above the minimum quantity, shall be delivered within 30 days after notification. Management of the tube trailers, movement, and/or storage of all trailers is managed by DESC-MIP: POC: Robert Gloria Defense Energy Support Center DESC-MIP/Bldg 1621-K 2261 Hughes Ave, Ste 128 Lackland AFB, TX 78236 3.0 REPAIR AND MAINTENANCE: Contractor is responsible for all repairs, mandatory maintenance, inspections, and Hydrostatic/AE testing. Hydrostatic testing shall be in accordance with Title 49, Code of Federal Regulations (CFR), Part 396, Paragraph 396.17 and Appendix G ?Minimum Periodic Inspection Standards?. Record keeping shall be in accordance with Title 49, CFR, Part 396, Paragraph 396.21. 4.0 TRAILERS Helium trailers will be used to transport gaseous helium to various CONUS locations. Trailer specifications are: 4.0.1 Tube trailers shall meet the cleanliness requirements of standard industry practice for helium conforming to grade A Helium of MIL-PRF-27407 4.0.2 Trailers shall have a minimum total cylinder capacity of 180,000 standard cubic feet (scf) 4.0.3 Trailers shall be in compliance with Title 49 CFR for the transportation of gaseous helium. 4.0.4 Each cylinder shall be a seamless, forged assembly with a test pressure of 3000-4000 pounds per square inch gauge (psig) and a minimum working pressure of 3000-4000 pounds psig. 4.0.5 Trailers shall be marked on both sides with ?Helium Compressed?, Placard UN1046, in accordance with the 49 CFR Marking and placarding requirements. 5.0 INVOICE and PAYMENT: Contractor shall submit monthly invoices (original and one copy) to: DEFENSE ENERGY SUPPORT CENTER DESC-MIP BLDG 1621-K 2261 HUGHES AVE, STE 128 LACKLAND AFB, TX 78236-9828 E1.01 CONTRACTOR RESPONSIBILITY FOR GOVERNMENT INSPECTION OF SERVICES (DESC AUG 1981) (DESC 52.246-9FE5) E5.03 FAR 52.246-4 INSPECTION OF SERVICES - FIXED-PRICE (AUG 1996) E12 POINT OF ACCEPTANCE (DESC MAY 1969) On f.o.b. origin deliveries, acceptance of the supplies furnished hereunder will take place at origin, notwithstanding that inspection by the Government may take place elsewhere prior to acceptance. On f.o.b. destination deliveries, acceptance of the supplies furnished hereunder will take place at destination, notwithstanding that inspection by the Government may take place elsewhere prior to acceptance. (DESC 52.246-9FQ1) E22.01 QUALITY REPRESENTATIVE (DESC JUL 1999) The Quality Office assigned inspection responsibility under this contract is fill in at time of award. E35 NONCONFORMING SUPPLIES AND SERVICES (DESC APR 2001) (a) It is the policy of the Government that supplies or services that do not conform in all respects to the contract requirements should be rejected. However, there may be circumstances when acceptance of such nonconforming supplies or services is in the interest of the Government. No deviation will be granted unless specifically approved by the Contracting Officer or duly authorized representative. (b) The following procedures apply to requests for specification waivers. (1) Requests for deviations and waivers shall be submitted by the Contractor to the Contracting Officer with a copy to the Quality Representative (QR). Each request shall provide the following information: Contractor name; contract number; contract line item and product, if applicable; clause number, paragraph and subparagraph, as appropriate; the nature of the request; the reason for the request; the corrective action being taken by the Contractor to correct and prevent recurrence of the condition(s) causing the nonconformance; and equitable price adjustment offered over the administrative fee. In extraordinary situations, the Contractor may initially submit the request for a deviation or waiver through the cognizant QR to the Contracting Officer or the Contracting Officer's Representative (COR) in the Directorate of Quality Assurance and Technical Operations, Defense Energy Support Center (DESC). Extraordinary situation requests shall be submitted formally to the Contracting Officer prior to close of business of the next DESC normal workday. As used in this clause, the term ?extraordinary situation? means the matter cannot await resolution until the DESC normal workday (0800 to 1630 hours), Monday through Friday - Federal holidays excluded. In addition, if either the Contracting Officer or the COR cannot be reached, the Duty Officer shall be contacted and provided the necessary information to forward to the proper individuals as soon as possible. The Duty Officer's telephone number is (800) 286-7633, (703) 767-8420, or (DSN) 427-8420. (2) If the waiver is granted, the contract will be modified to provide an equitable price reduction or other adequate consideration commensurate with the waiver being granted. If the situation dictates, a waiver may be granted without prior agreement on price adjustment or other consideration subject to agreement by the Contractor, or its representative, to subsequent negotiation. Such agreement shall be documented on the receiving document or other appropriate correspondence. After negotiations, failure to agree on adequate consideration shall be a dispute concerning a question of fact within the meaning of paragraph (d), Disputes, of the CONTRACT TERMS AND CONDITIONS -- COMMERCIAL ITEMS clause of this contract. (3) If the waiver is granted and the nonconforming supplies are accepted, then in no event will consideration be less than $250 to cover administrative costs, plus any additional cost of Government inspection or tests if reinspection or retest is necessary. (4) If the waiver is granted modifying this contract but the supplies accepted are nevertheless determined to be in conformity with contract specifications, the Contractor shall still be obligated to pay the consideration originally agreed upon in support of the waiver. If, however, this consideration exceeds $500, a second contract modification shall be issued reducing the Contractor's obligation to $500 (the administrative cost of issuing the two required modifications). (c) When notification of nonconforming supplies is received after the supplies have been accepted, and the Government determines not to exercise its right to reject or to require correction under the INSPECTION OF SUPPLIES - FIXED-PRICE or INSPECTION AND ACCEPTANCE OF SUPPLIES clause, then in no event will consideration be less than $250 to cover administrative costs. This $250 fee is in addition to? (1) Consideration commensurate with the extent of nonconforming supplies; and (2) Cost of Government inspection or tests if reinspection or retest is necessary. The administrative fee will apply to each claim letter issued for off-specification product delivered to an activity. (d) Contractors shall be held responsible for payment of any fines or penalties imposed on a receiving activity by an environmental enforcement agency, resulting from the delivery of nonconforming supplies under a DESC contract. (e) Repeated tender of nonconforming supplies or services, including those with only minor defects, will be discouraged by appropriate action such as rejecting the supplies or services whenever feasible and documenting the Contractor's performance records. (DESC 52.246-9FQ5) F3.04 TRANSPORTATION OF HAZARDOUS MATERIALS (MISSILE FUELS) (DESC NOV 2002) The Contractor shall be responsible for ensuring the transportation of hazardous materials is in full compliance with all applicable rules and regulations below that are in force and effect on the date of the shipment for the individual hazard, ultimate destination, and mode of transportation: (a) Title 49 of the Code of Federal Regulations (49 CFR) -- Transportation. (b) DLAI 4145.3, Preparing Hazardous Materials for Military Air Shipments. (c) International Air Transport Association (IATA) -- Dangerous Goods Regulations. (d) International Civil Aviation Organization (ICAO) -- Technical Instructions for the Safe Transportation of Dangerous Goods by Air. (e) International Maritime Organization (IMO) -- International Maritime Dangerous Goods (IMDG) Code (for overseas shipments by vessel). (DESC 52.247-9FJ6) F17 FAR 52.247-29 F.O.B. ORIGIN (JUN 1988) F105 FAR 52.211-16 VARIATION IN QUANTITY (APR 1984) G3.01 PAYMENT DUE DATE (DESC OCT 1988) When payment due date falls on a Saturday or Sunday, or on a United States Official Federal holiday, payment will be due and payable on the following workday. (DESC 52.232-9F45) I1.03-1 FAR 52.212-4 (and addenda, if applicable), Contract Terms and Conditions-Commercial Items (Dec 2001); I1.04 FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (Dec 2001); I1.20-1 Clauses and Provisions incorporated by Reference (DESC Nov 1999) The full text of any clause can be found at: FAR/DFARS: http://farsite.hill.af.mil ; http://www-far.npr.gov; and DLAD: http://www.procregs.hq.dla.mil/icps.htm. DESC clauses and provisions are contained in full text in this document. DFARS 252.225-7035, Buy American Act-North American Free Trade Agreement Implementation Act-Balance of Payments Program Certificate (Mar 1998); DFARS 252.225-7003, Information for Duty-Free Entry Evaluation (MAR 1998); FAR 52.211-14, Notice of Priority Rating for National Defense Use (Sep 1990) FAR 52.211-9002, Priority Rating for National Defense Use (Mar 2000) I198 DARS 252-243-7001 Pricing of Contract Modifications (Dec 1991) When costs are a factor in any price adjustment under this contract, the contract cost principles and procedures in FAR Part 31 and DFARS Part 231, in effect on the date of this contract, apply. (DFARS 252.243-7001) FAR 52.223-13,Certification of Toxic Chemical Release Reporting (Oct 2000); FAR 52.223-14,Toxic Chemical Release Reporting (Oct 2000); I1.07 DFARS 252.204-7004, Required Central Contractor Registration (Nov 2001) (http://www.ccr2000.com); I1.05 DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders applicable to Defense Acquisitions of Commercial Items (Nov 2001) DFARS 252.225-7000, Buy American Act-Balance of Payments Program Certificate (Sep 1999); DFARS 252.225-7001, Buy American Act and Balance of Payments Program (Mar 1998); DFARS 252.225-7028, Exclusionary Policies and Practices of Foreign Government (Dec 1991); DFARS 252.225-7036, Buy American Act-North American Free Trade Agreement Implementation Act-Balance of Payment Program (Mar 1998); I81 FAR 52.216-22 INDEFINITE QUANTITY (OCT 1995) (a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract. (b) Delivery or performance shall be made only as authorized by orders issued in accordance with the ORDERING clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum." (c) Except for any limitations on quantities in the ORDER LIMITATIONS clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. (d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; PROVIDED, that the Contractor shall not be required to make any deliveries under this contract after 30 days after the expiration of the ordering period. I86 FAR 52.216-19 ORDER LIMITATIONS (OCT 1995) (a) MINIMUM ORDER. When the Government requires supplies or services covered by this contract in an amount of less than N/A, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. (b) MAXIMUM ORDER. The Contractor is not obligated to honor-- (1) Any order for a single item in excess of 30 trailers. (2) Any order for a combination of items in excess of 30 trailers_; or (3) A series of orders from the same ordering office within 7 days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above. (c) If this is a requirements contract, the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) above. (d) Notwithstanding paragraphs (b) and (c) above, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 2 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. K1.01-10 DFARS 252-209-7001 Offeror Representations and Certifications ? Commercial Items 9ALTS I/III) (Apr 2001/Oct 2000/Oct 2000) L1.02 Proposal Acceptance Period (DESC Nov 1991) L2.05 FAR 52.212-1 (and addenda, if applicable), Instructions to Offerors-Commercial Items (Oct 2000); L5.01-1 Agency Protests (Sep 1999) DLAD L74 FAR 52.216-1Type of Contract Apr 1984) L203 Handcarried Offers and Express Delivery Service (DESC Jan 1998) M2.11 FAR 52.212-2, Evaluation-Commercial Items (Jan 1999); M10 Evaluation ? All or None (DESC Mar 2000) M11 FAR 52.247-47 Evaluation ? F.O.B. Origin (Apr 1984) The Government reserves the right to make awards without negotiations. Therefore, offerors are advised to submit their best prices with their initial offers. Correspondence should be mailed to: Larry Brehm, Contracting Officer, DESC-MK, Bldg 1621-K, 2261 Hughes Ave, Ste 128, Lackland AFB, TX 78236-9828. Contact Ellen Shannon at 210-925-2124 or Larry Brehm at 210-925-7249 for information regarding this solicitation.
- Place of Performance
- Address: CONUS
- Record
- SN00222766-W 20021215/021213213021 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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