MODIFICATION
91 -- Liquid Helium
- Notice Date
- 12/24/2002
- Notice Type
- Modification
- Contracting Office
- Defense Logistics Agency, Logistics Operations, Defense Energy Support Center - Missile Fuels, Building 1621-K 2261 Hughes Avenue, Suite 128, Lackland AFB, TX, 78236-9828
- ZIP Code
- 78236-9828
- Solicitation Number
- SP0600-03-R-0306
- Response Due
- 1/13/2003
- Archive Date
- 1/28/2003
- Point of Contact
- Sylvia Urias, Senior Contract Specialist, Phone 210 925-2127, Fax 210 925-9758,
- E-Mail Address
-
surias@desc.dla.mil
- Description
- This notice is a continuation of the previous notice providing the Statement of Objectives and Reps and Certs for Commercial Items. SP0600-03-R-0306 12/23/2002 STATEMENT OF OBJECTIVES (SOO) FOR LIQUID HELIUM (BULK), TYPE II AND MISCELLANEOUS SERVICES 1.0 GENERAL INFORMATION: The Defense Energy Support Center (DESC), Defense Logistics Agency, as the Department of Defense (DoD) Integrated Materiel Manager (IMM) for Missile Fuels Products and related services, requires production of Liquid Helium, Type II and related services, in support of National Defense and the U.S. Space Program. The contractor shall provide all production, related services and labor necessary for the manufacturer and distribution from the contractor?s facility of Liquid Helium in accordance with MIL-PRF-27407B, dated 25 Aug 1997. 2.0 SECTION F-DELIVERIES OR PERFORMANCE 2.1 DELIVERY HOURS: a) Normal Delivery Hours: 0700 to 1500 hours EDT, Monday - Friday, excluding federal holidays. b) Emergency Delivery Hours: 24 hours, 7 days a week. c) On emergency and peak requirements, contractor shall deliver within 24 hours after receipt of a delivery schedule (including telephone requests). d)Contractor shall deliver all shipments within 72 hours after receipt of delivery schedule (including telephone request) unless a longer period is specified in the delivery schedule. 2.2 Delivery truck will enter Kennedy Space Center site through Gate 3 (west gate). Driver should call the Space Gateway Systems Duty Office (collect) at (321) 853-5211 four hours prior to arrival and provide the following information. a) Name of driver. b) Social Security number of driver c) Company represented by driver d) Purpose of visit. e) Estimated arrival time and location from which notification call is being made f) Length of time driver estimated to be on site. 2.3 An additional fill line shall be provided by the contractor to be dedicated to support Launch complex 40 but two additional lines are preferred. The lines shall remain the property of the contractor. Fill line shall be a vacuum jacketed flexible liquid helium transfer hose to mate with 2,600-gallon (9,842 liters) facility dewar. Facility dewar has a 2-inch Cryenco female bayonet connection. Transfer hose and connections shall remain at Launch Complex 40, making it the user's responsibility for transfer hose and connections to be cleaned according to Lockheed Martin Space Systems/Pneumatic Cleaning Specification 5-75192-4, dated 30 Apr 87, with revision "C", dated Sep 91. 2.4 Contractor shall insure that trailer connections are compatible with customer's connections 2.5 FOB DESTINATION Unit price required is based on F.O.B. Destination. Product shall be delivered via contractor- furnished tank trucks and delivered into government furnished vessels at destination. Transportation expense shall be the responsibility of the vendor for full container shipments to the destination and for empty container returns to the vendor facilities. 2.6 DELAY AND STANDBY ASSOCIATED WITH POSTPONED/CANCELLED LAUNCHES: (Applicable to CLIN 0003) For postponed/cancelled launches: A minimum of one hour to a maximum of eight hours may be required for standby, prior to take-off until a successful launch or until the support is required or terminated. In the event of a launch scrub (delay), some product may have already been off- loaded and the remaining product may be required. The contractor will be notified of the requirement for postponed delivery or delivery to top-off the tanks and provide a tanker to the launch complex within 3 hours of a verbal request for delivery. The tanker may stand by at their facility or Propellants North on KSC K7-416 as long as delivery can be made within 3 hours. A minimum of 5300 liters and maximum of 10,000 liters is required in the tanker for each standby. The government will pay $15.00per quarter for the driver, power unit, and tanker beginning from time of notification to standby (after the normal trailer turnaround of up to eight hours) until notification within 24 hours to terminate the delivery. There will be no charge for product unless actually delivered and then it will be at the current contract price. 2.7 CLEANING, DRYING, AND PACKAGING (Applicable to CLIN 0005) Cleaning, drying and packaging shall be done IAW General Dynamics, specification no. 5- 75192, dated 30 April 1987, included as an attachment to the solicitation. The designated and only acceptable cleaning facility is Precision Fabricating and Cleaning Co. Inc., 3975 East Railroad Ave., Cocoa L 32926. Phone number is 407-635-2064 X3054, Fax 407-635-2040. The end user is responsible for accepting the packaging and integrity seals used by the designated cleaning facility. 2.8 DELAY AND STANDBY CHARGES ASSOCIATED WITH CLEANING, DRYING, AND PACKAGING. (Applicable to CLIN 0006 ) Contractor shall make arrangements with the designated cleaning facility to arrive no more than 24 hours prior to the date and time requested on the delivery schedule. Delay and standby shall begin when the cleaning facility accepts the trailer for cleaning. The government shall pay $50.00 per hour for this delay with a maximum of twenty four (24) hours per delivery. A letter signed by the cleaning company and the contractor's driver shall accompany the H-14 "Transport equipment and delay certificate" identifying the date and time of acceptance of the trailer for cleaning. 2.9 ADDITIONAL EQUIPMENT-GOVERNMENT LIABILITY: In the event any change or additional equipment is required by the using facility after the beginning of this contract, it shall be obtained outside the bounds of this contract by negotiations between the using facility and the supplier. Resulting terms, installation procedures and cost shall be paid by the using facility. 2.10 SITE VISITS Arrangements to visit facilities during solicitaion period can be made by contacting the following personnel: George Dewey, Propellants Specialist, Space Gateway Support, (321) 867-5710 Curtis Williams, SR Propellants Specialist, Space Gateway Support (321) 867-5711 Richard Campbell, Supervisor, Space Gateway Support (321) 867-5703 2.11 PRODUCT REQUEST Item(s) shall be delivered as scheduled on the Propellants Delivery Schedule (DESC Form 586), by the activity(s) set forth in (b) below during the period covered by Contract issued hereunder. (a) All Propellants Product Requests for product shall be issued by the inventory manager at DEFENSE ENERGY SUPPORT CENTER, MISSILE FUELS COMMODITY BUSINESS UNIT OFFICE, DESC-MIC, 2261 HUGHES AVE., STE. 128, BLDG. 1621-K, LACKLAND AFB TX 78236-9828. Propellants Product Requests shall normally be in writing, dated and serially numbered, however, telephone request(s) may be made in an emergency and shall be confirmed in writing, within twenty-four (24) hours. The Product Request shall contain as a minimum: (1) Item number(s) being scheduled. (2) Quantity of each item being scheduled. (Propellants Product Requests are issued for single orders or shipments and for blanket orders or multiple shipments. Blanket Orders are normally for one month and restrict or limit the maximum amount a customer can schedule for delivery during a specified period.) (3) Unit price and total price of each item being scheduled. (4) National Stock Number (NSN) (5) Contract and order number. (6) Destination of product. (7) Required delivery date(s) (8) Information in ?Mark For? of Propellants Product Request must be transferred to the DD250. (9) Remarks: Special Instructions to vendor for processing the shipments and reasons for amendments. (b) The Contractor shall advise DESC-MIC and the using activity of the following: (1) List of personnel available on a 24-hour a day basis who are authorized to receive Propellants Product Requests. The list shall include full name, office telephone number, home telephone number, direct distance dialing number, Fax number, and E-mail (if available) and kept updated with changes. They must also have the name, title, mailing address, and phone number of the inspecting QAR. (2) When shipment departs from the Contractor?s plant, the Contractor shall provide the Transportation Office (DESC-MIP) and customer, by telephone, email or fax within four (4) hours from time of departure (if fill plants(s) is within four (4) hours of destination, notification may be provided upon departure.) (i) Product Request number. (ii) Tank truck, tank trailer, tank car number and/or container number (as applicable). (iii) Carrier name (iv) Carrier Pro Number (v) Destination. (vi) Estimated time and date of arrival. ? An order shall be considered cancelled when an amendment is initiated by the inventory manager. (d) The contractor shall prepare a ?Material and Receiving Report? (DD Form 250) or a commercial shipping document and distribute one complete and properly signed copy to: DESC-MIC, Bldg 1621-K, 2261 Hughes Ave Ste 128, Lackland AFB TX 78236-9828, within 10 days of each shipment. 3.0 SECTION G-CONTRACT ADMINISTRATION DATA 3.1 SUBMISSION OF INVOICES FOR PAYMENT OF PRODUCT (a) CERTIFICATION OF RECEIPT. (1) F.O.B. DESTINATION DELIVERIES. (i) The supplier shall submit two certified material inspection reports or the equivalent along with an invoice to the appropriate paying office. One of the copies of the receiving report submitted for payment must contain the original signature of the QAR, typed name, title, mailing address, and telephone number and will have the following information stamped, printed, or typed on it: ?ORIGINAL INVOICE?. The receiving report must be signed by the QAR to certify acceptance of the product prior to submission of the receiving report to the paying office. (ii) The receipt for FOB destination fuel may be one of the following documents: (A) The DD Form 250, Material Inspection and Receiving Report; (B) Commercial Shipping Document (2) F.O.B. ORIGIN DELIVERIES. (i) The QAR shall certify the receiving report and provide the Contractor with copy. One copy must contain the original signature of the QAR, typed name, title, mailing address and telephone number and will have the following information stamped, printed, or typed on it: ?ORIGINAL INVOICE?. The receiving report must be signed by the QAR to certify acceptance of the product prior to submission of the receiving report to the paying office. (ii) In order to receive payment, the Contractor must mail one copy (one of which shall contain an original signature) of the applicable receiving report to the appropriate paying office, identifying the invoice numbers that are supported by the receiving documents. For electronic submission, the Contractor must maintain the hard copy receiving report for a period of seven years after final payment under this contract and shall make it available for inspection by the Government, if requested. (iii) When faxing an invoice, the Contractor shall also submit the applicable original receiving report no later than three days after each delivery. If the hard copy receiving report is not received from the Contractor by the paying office within 90 days of a facsimile receiving report, the provisions of this clause become inoperative and future fax messages shall not be acceptable until remedial action is taken by the Contractor. (iii) The receipt for FOB origin fuel may be one of the following documents: (A) The DD Form 250, Material Inspection and Receiving Report; (B) Commercial Shipping Document (b) SUBMISSION OF INVOICES BY MAIL. Hard copy invoices, with two copies of DD Form 250 or one shipping document for product paid for by DefenseLogistic/Agency/DESC funds shall be mailed to the address below: If submitted by Normal Mail: DEFENSE FINANCE AND ACCOUNTING SERVICE - COLUMBUS CENTER ATTN DFAS-BVDFB (MISSILE FUELS) PO BOX 182317 COLUMBUS OH 43218-6250 If submitted by FEDEX: DFAS Columbus Center Attn: DFAS-BVDFB/CC 3990 East St Bldg 21 Columbus, OH 43213-1152 3.2 SUBMISSION OF INVOICES FOR PAYMENT (SERVICES) One (1) original and one (1) copy of Contractor?s Invoice shall be prepared and forwarded to: DESC-MIC (INVOICE) MONITOR BLDG 1621-K 2261 HUGHES AVE STE 128 LACKLAND AFB TX 78236-9828
- Place of Performance
- Address: Conus
- Record
- SN00229802-W 20021226/021224213018 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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