Loren Data's SAM Daily™

FBO DAILY ISSUE OF DECEMBER 28, 2002 FBO #0391
SOLICITATION NOTICE

70 -- USAF Academy Gift Shop Point of Sale System

Notice Date

12/26/2002
 

Notice Type

Solicitation Notice
 

Contracting Office

Department of the Air Force, Direct Reporting Units, 10 ABW/LGC, 8110 Industrial Drive Suite 200, USAF Academy, CO, 80840-2315
 

ZIP Code

80840-2315
 

Solicitation Number

F05611-03-T-0011
 

Response Due

1/10/2003
 

Archive Date

1/25/2003
 

Point of Contact

Bruce Taylor, Contract Specialist, Phone (719) 333-2478, Fax (719)333-4404, - Joy Christie, Contracting Officer, Phone (719) 333-3961, Fax (719) 333-4404,
 

E-Mail Address

bruce.taylor@usafa.af.mil, joy.christie@usafa.af.mil
 

Description

F05611-03-T-0011 This is a combined synopsis/solicitation for commercial items or services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Proposals (RFP), solicitation number F05611-03-T-0011, in accordance with FAR Parts 12 & 13. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2001-07. The North American Industrial Classification System (NAICS) number is 421430 and the business size standard is 500 employees. The proposed acquisition is unrestricted. Women owned and disabled veteran owned small businesses are encouraged to submit proposals. The item is NAF funded and is a Point of Sale Retail Sales and Inventory System for use at the United States Air Force Academy gift shops operated by the athletic department. LINE ITEM 0001: Hardware System Quantity: 1(one) Unit Price $________ Total Price __________. Delivery requirement: FOB for this RFP is Destination. Proposals received with FOB other than Destination will be not be considered. Delivery will be required no later than 30 days after receipt of contract. LINE ITEM 0002: Software System Quantity: 1(one) Unit Price $________ Total Price __________. LINE ITEM 0003: Installation, setup & training Quantity: 1(one) Unit Price $________ Total Price __________. Grand Total Price __________. Offerors must comply with all instructions contained in FAR 52.212-1, Instructions to Offerors--Commercial Items, applies to this acquisition. Addendum to 52.212-1: The Acceptance Period is 30 days. The provisions at 52-212-2, Evaluation--Commercial Items applies to this acquisition. The Government will award a contract resulting from this solicitation to the responsible offeror whose technically acceptable offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. Only technically acceptable offers will be evaluated. Offers will first be evaluated on a pass or fail basis to determine whether offers of equal products meets the salient physical, functional, or performance characteristics as stated above. Include in your offer descriptive literature such as illustrations, drawings, or a clear reference to information readily available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. If an offer cannot comply with every requirement, that offer will not be technically acceptable. The following factors shall be used to evaluate offers. Award will be made on the basis of determining the technically acceptable offer with the lowest evaluated price which meets or exceeds the requirements in this document. The Government intends to evaluate offers and make award without discussions; however, this does not preclude the Government from having discussions if it is in the best interest of the Government to do so. Offers shall include a completed copy of the NAF Offeror Representations and Certifications--Commercial Items. The NAF clauses Contract Terms and Conditions-- applies to this acquisition, see at www.afnafpo.com . Offers must be received NLT 4:00PM Local Colorado Time, 10 January 2003, at 10th ABW/LGCB, ATTN: Bruce Taylor Operational Contracting Office, 8110 Industrial Drive, Suite 200, USAF Academy, CO 80840-2315. Proposals must be clearly marked with the solicitation number and date/time due as well as with the statement: proposal enclosed - time sensitive. Proposals received after this date and time will be considered late in accordance with 52.212-1(f) and will not be evaluated. STATEMENT OF WORK ATHLETIC ASSOCIATION GIFT SHOP 12/17/02 v1.1 C-1. DESCRIPTION OF WORK: Objective: The purpose of this Request for Quotation (RFQ) is to obtain commercial off-the-shelf Point of Sale (POS) / Inventory Control System, which will meet the requirements of the United States Air Force Academy Athletic Association Gift Shop (AFAAA). The System, consisting of software and hardware must: A) Be currently in use and available for review and examination by Athletic Association personnel. B) Must currently be installed in a minimum of ten (10) retail sale environments and have been operational in each for a minimum of at least six months. Implementation of a computerized system will take place NLT 1 March 2003. Scope: The offeror will be required to submit a written proposal that best identifies their software functionality; both current and future. The proposal will detail included hardware items, interface capability, on-site training, installation, maintenance support, licensing, telephone support and applicable pricing IAW contract line items shown in the schedule. C-2. BACKGROUND: The AFAAA Gift Shop performs a variety of sales and support operations. It is a multi-tasking/multi-user environment. There are four (4) retail locations. They consist of the Visitor Center Gift Shop, Falcon Shop Annex, On-Line Store / Mail Orders and Stadium Sales (Stadium Sales are seasonal and currently use portable registers, permanent registers is a future option). All operations on the Academy grounds are located within eight (8) miles of each other. Separate inventories are maintained for each operation /event. Daily sales are accountable and reconciled by location and /or event. The Gift shop also has a central warehouse facility requiring a non-cash terminal. C-3. SOFTWARE REQUIREMENTS: A) Software must operate in a Windows 2000 or higher environment. Capability of residing on and connecting to existing LAN. B) Software must have multi-store/multi warehouse capability. C) Software must operate on a multi-user concept, allowing simultaneous access to the database. The software must use a record locking system or equivalent in order to allow proper multi-user operations on the database. Software must support a minimum of fifty (50) users at any given time. D) Software must protect data access based on individual user privileges assigned by the system administrator. Software must support a minimum one hundred (100) individually assigned user passwords. E) Software must provide real time inventory updating. F) Software must provide four (4) inventories and twenty-one (21) seats. G) Inventory software must provide: 1. Detailed inventory description. 2. Inventory access by vendor, SKU, manufactures part number, department, class, sub-class, size, color or quantity. 3. Multi-store min/max re-order levels. 4. Auto inter-store transfer recommendation and distribution. 5. In-transit inventory monitoring. 6. Purchase order printing. 7. PO recommendation. 8. PO receiving worksheet. 9. Outstanding PO viewing. 10. Package pricing. 11. Quantity pricing. 12. Bar code tag design. 13. Bar code printing. 14. Scan physical inventory. 15. Displayable M-T-D and Y-T-D sales history. 16. Alternate SKU base. 17. Promotional/time dependant pricing. 18. Flag inventory item as discountable. 19. Re-order protect field. 20. Document control. 21. Auto price updates to cost and retail upon merchandise receipt. 22. Open to buy. 23. Reprint sales tickets and PO. 24. Designate/establish beginning sales receipt, PO, store transfer or other documents numbers based on FY. H) POS software must provide: 1. Lookup by description, UPC, PLU, SKU, department, vendor, manufactures part or location. 2. Bar code scanning. 3. Line/blanket discounts. 4. Receipt design. 5. Keyboard layout design. 6. Detailed and/or summary cash register reconciliation. 7. Negative stock warning. 8. Clerk tracking. 9. Credit Card Approval. 10. Negative check tracking. 11. Simultaneously view inventory levels at other locations. 12. Productivity reporting. 13. Track discounts, markdown, price over-rides and promotional items. 14. Inability to work from open drawer. 15. Sale correction prior to finalization. 16. User defined register functions. 17. Reprint receipt. I) Reports: 1. User defined report capability. 2. Inventory ranking by worst, best, gross margin and price. 3. Inventory turns, on hand projections and lead times. 4. Inventory performance. 5. Access by vendor, UPC, PLU, SKU, department, manufacturers part number, class or price. 6. Display or print capability. 7. Charting and graphing. 8. Export data to word processing. 9. Profit analysis by department, class, price, vendor or manufacturers part number. 10. Daily sales summary by store and register. 11. Track PO by order number, order date, delivery date, cancellation date, vendor, backorder, SKU, UPC, manufacturers number, open order or completed orders. J) On-Line Store / Mail Order: 1. Customer name, address, telephone. 2. Ship to name and address. 3. Sales Order. 4. Order tracking by number or name. 5. Customer order history. 6. Maintain mailing list. 7. Label printing. 8. Track back orders. K) Software must be fully portable to the next version or release of specified operating system without requiring patches to any component of the system. The software shall not use any features and/or functions that are specific to a particular version of the operating system. C-4. OPERATIONAL REQUIREMENTS: A) Point of Sale Central File Server B) Cash Registers: 1) The Visitor Center Gift Shop - six (6) cash registers 2) Falcon Shop - two (2) cash registers 3) Internet / Mail Orders ? two (2) cash registers 4) Stadium Sales ? currently uses portable registers provided by the organization. Permanent registers are a future option. 5) Workstations are provided by the organization. 6) Powerware and Modems provided by the organization. C) Store polling capability. D) Scheduled daily backup. E) E-Mail between stores and inter-stores. F) Built-in help and tutorial. G) Ability to interface with Air Force Management Information Systems (AF MIS) is desirable. H) On site training. I) Ability to establish multiple warehouse accounts. J) Telephone, hardware, software and on-site support. K) Documentation. (end SOW) =============================================== RFQ F05611-03-T-0011 INSTRUCTIONS TO OFFERORS 1. The end-user desires a turnkey system. Hardware and software should be commercially available and in common use. Development of new or modified software is not practical for this installation. 2. Your proposal should include references of customers currently using the system as specified in the SOW. 3. We contemplate a pay-as-you-go payment system with three payments for delivery of H/W and S/W and for installation and training. 4. Provide your plan for after sale customer support for both the H/W and the S/W. 5. Specify warranty and level/duration of after sale support included. 6. Return the completed certifications and representations about your firm ie. large business, women owned, minority owned, domestic manufacturing content etc. 7. Provide a proposed schedule for delivery, installation and training. 8. Provide a summary of compliance. Show where in your proposal each item of the SOW is covered. 9. Relate for the end user how you can support the installed H/W and S/W after the sale. (end F05611-03-T-0011)
 

Web Link

Link to FedBizOpps document.
(http://www.eps.gov/spg/USAF/DRU/10ABWLGC/F05611-03-T-0011/listing.html)
 

Place of Performance

Address: United States Air Force Academy Colo

Zip Code: 80840
 

Record

SN00230997-F 20021228/021226213759 (fbodaily.com)
 

Source

FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)

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