SOURCES SOUGHT
A -- DARPA Broad Agency Announcement (BAA) 03-06 Advanced Technologies: Section II (Step 3)
- Notice Date
- 12/31/2002
- Notice Type
- Sources Sought
- Contracting Office
- Other Defense Agencies, Defense Advanced Research Projects Agency, Contracts Management Office, 3701 North Fairfax Drive, Arlington, VA, 22203-1714
- ZIP Code
- 22203-1714
- Solicitation Number
- BAA03-06_Section_II_(Step_3)
- Archive Date
- 1/15/2004
- Point of Contact
- Anthony Cicala, Contracting Officer, Phone (571) 218-4639, Fax (703) 696-2208,
- E-Mail Address
-
acicala@darpa.mil
- Description
- SECTION II: PROPOSER INFORMATION (Step 3) ADVANCED TECHNOLOGIES SOL: BAA03-06, DUE 31 December 2003 POC: DARPA/ATO FAX: (703) 696-9780 WEB: http://www.darpa.mil/ E-MAIL: BAA03-06@darpa.mil STEP 3: Full Proposal ? Submission of a Full Proposal for evaluation. A typical proposal should express a consolidated effort in support of the ideas and/or concepts discussed in the Executive Summary and Proposal Abstract. Disjointed efforts or approaches should not be included in a single proposal. For purposes of this BAA, a ?proposal? is the two-volume document that conforms to the form and format requirements specified herein. Other supporting or background materials submitted with proposals or other such extraneous materials will not be considered part of a proposal for the purpose of a proposal?s evaluation. Any total effort, including options, shall not exceed five (5) years. Teaming and cost sharing are acceptable to the extent that they are meaningful and beneficial to the Government but are not required. Offerors may be foreign firms or may team with foreign firms as long as the firm meets criteria in this solicitation and the Government is permitted to conduct business with the firm. Offerors may also include foreign personnel as part of their proposed resources as long as these personnel qualify technically and possess the proper security clearances ultimately required. Historically Black Colleges and Universities (HBCU) and Minority Institutions (MI) are encouraged to submit proposals, and to join others in submitting proposals; however, no portion of this BAA will be set-aside for HBCUs or MIs because of the impracticality of reserving discrete or severable areas of research and development in the technologies sought. Classified submissions shall be in accordance with the following guidance (you must first receive the permission of the Original Classification Authority to use their information to reply to this BAA): Collateral Data: Utilize guidance in DoD 5200.1-R, Information Security Regulation and the National Industrial Security Program Manual (NISPOM) (DoD 5220.22-M) regarding marking and transmission of classified collateral materials. All collateral data (Confidential, Secret) may be *mailed via U.S. Postal Service (USPS) Registered Mail or U.S. Postal Service Express Mail (USPS only; not DHL, UPS or FedEx) to: Defense Advanced Research Projects Agency (DARPA) Centralized Document Registry (CDR) 3701 North Fairfax Drive Arlington, VA 22203-1714 Attn: DARPA ATO Re: BAA03-06 *Double-wrapped with classification markings / warning notices on the inner envelope. Addressee as above on outer envelope. All Top Secret materials should be hand carried via an authorized, two-person courier team to the DARPA CDR. Special Access Program (SAP) Data: Contact the DARPA Program Security Support Center (PSSC) at 703-812-1965 for the correct mailing address and instructions. All Top Secret SAP materials should be hand carried via an authorized, two-person courier team to the DARPA PSSC. Sensitive Compartmented Information (SCI) Data: All SCI should be transmitted through your servicing Special Security Officer (SSO) / Special Security Contact Officer (SSCO). All SCI data must be transmitted through SCI channels only (i.e., approved SCI Facility to SCI facility via secure fax). Contact the DARPA Special Security Contact Office / SCI Facility (SCIF) at 703-812-1993 for the correct SCI courier address and instructions. Additional guidance concerning classified information may be obtained from atosecurity@darpa.mil, (703) 696-2291. Proprietary Data: All proposals containing proprietary data should have the cover page and each page containing proprietary data clearly marked as containing proprietary data. It is the Offeror?s responsibility to clearly define to the Government what is considered proprietary data. Proposals, however, may contain either proprietary or classified information or data (up to the level of Top Secret/SCI). Offerors must have existing and in-place prior to execution of an award, approved capabilities (personnel and facilities) to perform research and development at the classification level they propose. It is the policy of DARPA to treat all proposals as competitive information, and to disclose their contents only for the purpose of evaluation. Proposals will not be returned. The original of each proposal received will be retained at DARPA and all other non-required copies destroyed. A certification of destruction may be requested, provided that the formal request is received at this office within 5 days after unsuccessful notification. Awards made under this BAA are subject to the provisions of the Federal Acquisition Regulation (FAR) Subpart 9.5, Organizational Conflicts of Interest. All offerors and proposed subcontractors must, therefore, affirm whether they are providing scientific, engineering and technical assistance (SETA), or similar support, to any DARPA technical office(s) through an active contract or subcontract. All affirmations must state which office(s) the offeror supports, and identify the prime contract numbers. Affirmations should be furnished at the time of proposal submission. All facts relevant to the existence or potential existence of organizational conflicts of interest, as that term is defined at FAR 9.501, must be disclosed. The disclosure shall include a description of the action the offeror has taken, or proposes to take, to avoid, neutralize or mitigate such conflict. The Government intends to use employees and subcontractors of Adroit Systems, Inc. (ASI) of Alexandria, Virginia to assist in administering the evaluation of the proposals and to provide advice regarding portions of the technical content of the proposals to the Government evaluators. These personnel will have signed, and will be subject to, the terms and conditions of non-disclosure agreements. By submission of its proposal, an offeror agrees that its proposal information may be disclosed to employees of ASI for the limited purpose stated above. Only Government evaluators, however, will make technical evaluations and award determinations under this BAA. As proposal evaluations are completed, offerors will be notified that: 1) its proposal has been accepted and the effort will be funded, 2) its proposal has been accepted pending the availability of funds, or 3) its proposal has not been accepted. Unless otherwise advised by the offeror at the time of submission, copies of non-accepted proposals will be destroyed; however, the original of non-accepted proposals will be retained and filed. Not all proposals evaluated and deemed acceptable will be funded. Decisions to fund acceptable proposals will be based on funds available, scientific and technical merit, and potential contribution and relevance to DARPA mission. Proposals may be considered for funding during the period in which this BAA is open. Proposals identified for funding may result in a procurement contract, grant, cooperative agreement, technology investment agreement, or other transaction for prototypes. This will depend upon the nature of the work proposed, the required degree of interaction between parties, and other factors. If warranted, portions of resulting awards may be segregated into pre-priced options. Proposal Format & Submittal Information All proposals must be in the following format; nonconforming proposals may be rejected without review. Proposals shall consist of two separate volumes, three-hole punched and bound only in the upper left corner. All pages shall be printed on normal-weight 8-1/2 by 11 inch paper with type not smaller than 12 point, and each page shall be appropriately numbered. Do not add card-stock or protective covers. The page limitation for proposals includes all figures, tables, and charts. Volume I, Technical and Management Proposal, may include an attached bibliography of relevant technical papers or research notes (published and unpublished), which document the technical ideas and approach upon which the proposal is based. Copies of not more than three (3) relevant papers can be included with the submission. The bibliography and attached papers are not included in the page counts given below. The submission of other supporting materials along with the proposal is strongly discouraged and will not be considered for review. Except for the attached bibliography or as noted below, Volume I shall not exceed fifty (50) pages. Where appropriate, maximum page lengths for particular sections are shown in braces { } below. Otherwise, the number of pages for each section is at the discretion of the proposing organization (so long as the 50 page limit is not exceeded). Each lettered sub-section having a page limitation must start on a new page. Offerors must submit an original paper copy and one (1) electronic copy readable by Microsoft Word 97 or higher. Volume I, Technical and Management Proposal Section I. Administrative A. {1} Cover sheet to include: (1) BAA number; (2) Technical area; (3) Lead Organization Submitting proposal; (4) Type of business, selected among the following categories: "LARGE BUSINESS," "SMALL DISADVANTAGED BUSINESS," "OTHER SMALL BUSINESS," "HBCU," "MI," "OTHER EDUCATIONAL,? or "OTHER NONPROFIT"; (5) Contractor?s reference number (if any); (6) Other team members (if applicable) and type of business for each; (7) Proposal title; (8) Technical point of contact to include: salutation, last name, first name, street address, city, state, zip code, telephone, fax (if available), electronic mail (if available); and (9) Administrative point of contact to include: salutation, last name, first name, street address, city, state, zip code, telephone, fax (if available), electronic mail (if available). B. {1} Official transmittal letter. C. Table of Contents. The Table of Contents should be keyed to the page numbers of the proposal sections. Note: Section 1 (A, B and C) is not included in the page count limit. Section II. Summary of Proposal This section provides an overview of the proposed work as well as an introduction to the associated technical and management issues. Further elaboration will be provided in Section III. A. Innovative claims and technical goals for the proposed research. This section is the centerpiece of the proposal and should succinctly describe the uniqueness and benefits of the proposed approach relative to the current state-of-art and alternate approaches. Define the problem/challenge that this innovative claim will address and the effort?s technical goals. Explain in detail how this proposal addresses this problem differently than current approaches and the significant gains due to its uniqueness. B. Deliverables associated with the proposed research and the plans and capability to accomplish technology transition and commercialization. Include in this section all proprietary claims to results, prototypes, intellectual property, or systems supporting and/or necessary for the use of the research, results, and/or prototype. If there are no proprietary claims, this should be stated. What is envisioned as the transition mechanism and customer (service or dual use)? Is this based on current or evolving doctrinal concepts? C. Cost, schedule and milestones for the proposed research, including estimates of cost for each task in each year of the effort, total cost and company cost share. D. Technical rationale, technical approach, and constructive plan for accomplishment of technical goals in support of innovative claims and deliverable production. This section should clearly explain: What you are proposing (and how it works); why you are proposing this approach; why you believe it can be done now; and the importance or impact if successful (who will care and why). (In Section III of the full proposal, this section should be supplemented by a more thorough quantitative discussion of relevant technical information and by a more detailed plan). E. {1} General discussion of other research in this area. F. {2} A clearly defined organization chart for the program team which includes, as applicable: (1) the programmatic relationship of team members; (2) the unique capabilities of team members; (3) the task responsibilities of team members; (4) the teaming strategy among the team members; (5) the key personnel along with the amount of effort to be expended by each person during each year. Section III. Detailed Proposal Information This section provides the detailed discussion of the proposed work necessary to enable an in-depth review of the specific technical and managerial issues. Specific attention must be given to addressing both risk and payoff of the proposed work that make it desirable to DARPA. A. Statement of Work (SOW) written in plain English, outlining the scope of the effort and citing specific tasks to be performed and specific contractor requirements. B. Description of the results, products, transferable technology, and expected technology transfer path enhancing that of Section II.B. C. Detailed technical rationale enhancing that of Section II. D. Detailed technical approach enhancing and completing that of Section II. E. Comparison with other ongoing research indicating advantages and disadvantages of the proposed effort. F. Discussion of proposer?s previous accomplishments and work in this or closely related research areas. G. Description of the facilities that would be used for the proposed effort. If conducted with operational forces, what agreements/coordination has been made or will be required to meet this requirement. H. Detail support enhancing that of Section II, including formal teaming agreements that are required to execute this program and a brief synopsis of all key personnel. Section IV. Additional Information A brief bibliography of relevant technical papers and research notes (published and unpublished) which document the technical ideas upon which the proposal is based. Copies of not more than three (3) relevant papers can be included in the submission. Volume II, Cost Proposal ? {No page limit} A. A cover sheet to include: (1) Name and address of offeror (include zip code); (2) Name, title, and telephone number of Offeror?s point of contact; (3) Award instrument requested: cost-plus-fixed-fee (CPFF), cost-contract--no fee, cost sharing contract--no fee, or other type of procurement contract (specify), grant, or agreement; (4) Place(s) and period(s) of performance; (5) Total proposed cost separated by basic award and option(s) (if any); (6) Name, address, and telephone number of the Offeror?s cognizant Defense Contract Management Command (DCMC) administration office (if known); and (7) Name, address, and telephone number of the Offeror?s cognizant Defense Contract Audit Agency (DCAA) audit office (if known). B. Detailed cost breakdown to include: (1) total program cost broken down by major cost items (direct labor, subcontracts, materials, travel, other direct costs, overhead charges, etc.) and further broken down by Government Fiscal Year (GFY); (2) major program tasks by GFY; (3) an itemization of major subcontracts (labor, travel, materials and other direct costs) and equipment purchases; (4) a summary of projected funding requirements by month; and (5) the source, nature, and amount of any industry cost-sharing. Where the effort consists of multiple portions that could reasonably be partitioned for purposes of funding, these should be identified as options with separate cost estimates for each. C. Supporting cost and pricing information in sufficient detail to substantiate the summary cost estimates in B. above. Include a description of the method used to estimate costs and supporting documentation. Provide the basis of estimate for all proposed labor rates, indirect costs, overhead costs, other direct costs and materials, as applicable. If proposed rates are approved by your cognizant DCMA/C, please provide a copy of the approval documentation. Final Submission Date for Proposals: This BAA shall be open from 1 January 2003 through 31 December 2003. Proposals must be received by DARPA/ATO no later than 1600, Eastern Standard Time, Friday, 28 November 2003 in order to receive consideration for funding. This BAA shall be open until 1600, Eastern Standard Time, 31 December 2003. EVALUATION CRITERIA The evaluation of proposals will be accomplished through a technical review of each proposal using the following criteria, which are listed in descending order of relative importance: l) Overall scientific and technical merit in relationship to the revolutionary aspects of approach; the scientific and technical merit of the proposed approach to research, soundness of proposed work, and probability of success will be evaluated; 2) Potential contribution to the DARPA Mission of the proposed effort to relevance and contribution to the national technology base will be evaluated; 3) Offeror's Capabilities and Related Experience to perform the stated work will be examined. In particular, the qualifications of Principal Investigators will be considered. The range, depth, and mix of expertise of the Offeror?s key personnel will be evaluated to ensure that they are qualified in the theory and application of the technologies involved in the research, development, testing, and evaluation of the proposed technology; 4) Approach to Technology Transition and capability to transition the technology to the research, industrial, and operational military communities in such a way as to enhance U.S. defense; and 5) Cost Realism will be evaluated to determine whether the Offeror?s estimate is reasonable and realistic for the technical and management approach offered, as well as to determine the Offeror?s practical understanding of the effort. This will be principally measured by cost per labor-hour and number of labor-hours proposed. The evaluation criteria recognize that undue emphasis on cost may motivate bidders to propose low-risk ideas with minimum uncertainty and to staff the effort with junior personnel in order to be in a more competitive posture. DARPA/ATO discourages such cost strategies. Cost reduction approaches that will be received favorably include innovative management concepts that maximize direct funding for technology and limit diversion of funds into overhead. ADMINISTRATION The applicable addresses for this BAA are: Unclassified Information, Data Guidance and All Other Correspondence: Phone: (703) 696-2291 Fax: (703) 696-9780 DARPA/ATO, ATTN: BAA03-06 3701 North Fairfax Drive Arlington, VA 22203-1714 Electronic Mail: BAA03-06@darpa.mil Classified Information and Guidance: Electronic Mail: atosecurity@darpa.mil Phone: (703) 696-2291
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