SOLICITATION NOTICE
J -- Preventive Maintenance /Repair Facsimile Machines
- Notice Date
- 1/15/2003
- Notice Type
- Solicitation Notice
- Contracting Office
- Attn: James A. Haley Department of Veterans Affairs Medical Center,= Chief, Acquisition and Materiel Management Service, (90C), 13000 Bruce B. = Downs Boulevard, Tampa, Florida 33612
- ZIP Code
- 33612
- Solicitation Number
- 673-27-03
- Response Due
- 1/29/2003
- Archive Date
- 2/28/2003
- Point of Contact
- Point of Contact - Cathy A. Pridlides, Contract Officer, (813) 972= -7515, Contracting Officer - Cathy A. Pridlides, Contract Officer, (813) 97= 2-7515
- E-Mail Address
-
Cathy A. Pridlides
(cathy.pridlides2@med.va.gov)
- Description
- This is a combined synopsis/solicitation for commercial items prepare= d in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation 673-27-03 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 01-11. This is a commercial item procurement under the North American Industrial Classification System (NAICS) Code 811213, and Small Business Size Standard of $6.0 Million per annum. This contract is a 100% set-aside for small businesses. The James A. Haley Veterans Hospital, 13000 Bruce B. Downs Blvd., Tampa, FL 33612 intends to award a firm fixed price contract for preventive and remedial maintenance services for the Government owned fax equipment listed. All preventive and remedial maintenance required includes the provision for all labor, material, parts, shipping costs, equipment, test equipment, transportation, lodging and supervision necessary to perform the required preventive maintenance/repair services. Contractors are advised that the VA reserves the right to add or delete equipment as deemed necessary under the contract. The Contractor shall provide (a)unit monthly cost per individual piece of equipment; (b)total monthly cost of all items;and (c)total annual cost of service for all pieces of equipment listed. Services shall be in accordance with the terms, conditions, provisions and schedule set forth. Cost information is required for a Base Period of eight (8) months plus four additional one year option periods that may be exercised at the option of the Government subject to the availability of funding and required need. =93Base Period=94 services shall be for a period eight (8) months from February 1, 2003 through September 30, 2003. Option Year I thru Option Year IV shall each cover a 12-month period. =93Option Year I: October 1, 2003 thru September 30, 2004; Option Year II: October 1, 2004 thru September 30, 2005; Option Year III: October 1, 2005 thru September 30, 2006; Option Year IV: October 1, 2006 thru September 30, 2007." Offerors must thoroughly review the specifications and requirements stated in this synopsis/solicitation prior to submitting their offer in order to be fully aware of the services required.=20 Failure to do so will not relieve Contractors from responsibility for any and all additional costs associated with non-performance in accordance with the contract specifications. Contractor shall provide as required all preventive maintenance and repair service calls. All work performed shall be accomplished by trained, qualified and competent contractor employee=92s who are certified to work on the equipment specified. Work shall be in accordance with local, city, state and federal regulations, where applicable. REPORTING PROCEDURES: Service personnel shall sign in and out at Information Resource Management Service from 8:00 AM to 4:30 PM Monday thru Friday except on Federal Holidays. Failure to adhere to the reporting procedures may be cause for a delay in payment for services performed. PREVENTIVE MAINTENANCE INSPECTIONS: Contractor shall perform preventive maintenance inspections during the contract period during the month of October (excluding Base Period), April and August. The Contractor shall schedule inspections through Information Resource Management Service (IRMS)(813=96972-2000 EXT 7222) the dates of each preventive maintenance inspection at least seventy-two (72) hours in advance of the proposed inspection date. The maintenance inspection may be combined with a service call only when advance notice has been given. The contractor must notify IRMS when checking in of intent to combine calls. Individual service slips must be submitted for each service. Failure to provide preventive maintenance reporting may cause a delay in payment for services performed. RESPONSE TIME: Contractor shall provide a point of contact and telephone number where service calls are to be placed. Contractors service representative shall respond to service calls and be on site within twenty-four (24) hours of notification. The contractor will restore the equipment to full performance within seventy-two (72) hours of the service call. Full performance means that all defective parts have been replaced with parts better than the original parts and that the instrument meets or exceeds the manufacturers=92 original performance specifications. If the response time requires that the Contractor be on site for other than the normal administrative hours of the Tampa VA Medical Center, authorization for overtime must be approved by the Chief, IRM or his designee in advance. The Contractor shall schedule this work through IRMS (813-972-2000 EXT 7222), 8:00 AM to 4:30 PM, Monday through Friday, excluding those days listed as Federal holidays. Contractor shall have all necessary parts, tools, test equipment, labor and documentation on hand or be able to acquire them in order to comply with the 72-hour restoration to full performance requirement. DOCUMENTATION: When service is completed, the repairman must indicate on his repair ticket the specific action taken, all parts replaced, hours of labor required, and travel time. The equipment serviced must be identified clearly by name, serial number, location and PMI number. At the conclusion of each preventive maintenance inspection a report shall be submitted to Information Resources Management Service (IRMS) indicating the elements of inspection performed, findings, and recommendations (if applicable).=20 This report may be submitted in the form of a checklist or regular service slip, provided all requested information is supplied. Upon completion of service, the IRMS representative, if present, will sign the service ticket. If the representative is not present, the using department's supervisor or his/her designee will then sign the service ticket to validate the presence of service representatives. PARTS: Only new, standard parts shall be furnished by the contractor. All parts shall be current manufacture and have versatility with presented installed equipment. If a reconditioned component is utilized to make repairs, it shall meet original manufacturer specifications and be noted on the service slip. Contractors will turn over to the VA all non-repairable parts. The contractor may keep all repairable components. Replacement of all worn or defective parts is included in the price of the contract. The VA Medical Center, Tampa will not furnish parts and/or test equipment for the performance of this contract. It is the responsibility of the contractor to bring the appropriate equipment and/or supplies necessary to complete the work as required herein. INVOICES: Invoices are to be submitted monthly in arrears. The purchase order number and contract number must appear on each invoice. Invoices shall be submitted in accordance with Federal Acquisition Regulation 52.212-4(g) and are to be submitted to chief, Fiscal Service (04), James A. Haley Veterans Hospital, 13000 Bruce B. Downs Blvd., Tampa, FL 33612. REMITTANCE ADDRESS: Payments under this contract shall be made to the address indicated by the Contractor. Offeror shall provide the company name, address, contact point and telephone number where payments are to be made. FAILURE TO COMPLY: Failure to respond to service calls within (72) hours of notification by the COTR, will result in a reduction of 1/30th of the monthly rate for each day a machine is inoperable. Failure to perform any of the services, as set forth in this contract shall be considered grounds for termination for cause. FEDERAL HOLIDAYS: The following are the 10 days observed by the Federal Government: New Years Day, Dr. Martin Luther King Day, President Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and any other day designated by the President of the United States to be a national holiday. INQUIRIES AND CORRESPONDENCE: All inquiries in regard to the administration of this RFQ and resulting contract shall be addressed to: James A. Haley Veterans Hospital, Cathy A. Pridlides, Contracting Officer (90C). 13000 Bruce B. Downs Blvd., Tampa, FL=20 33612. EVALUATION: Offerors are required to submit the following Evaluation Criteria: (A) Technical: 1) Offeror is required to submit for each repair technician working under a resultant contract for services,=93certified=94 evidence of experience and training completed for the types of equipment listed; 2) Offeror is required to submit evidence of adequate equipment facilities, personnel and necessary experience to establish responsibility and integrity to meet the requirements of the contract. (B) Past Performance: Offeror is required to submit three references for similar contracts either with government agencies or the private sector whereby contracts were awarded for the same or similar requirements. References must include: Name and address of firm, Contract number, Description of Service, Contact name, position and phone number. The Government reserves the right to call all references listed by the Contractor. Any offeror who does not have adequate experience, personnel and/or equipment, in the opinion of the Contracting Officer, may be rejected. Award will be made to the offeror providing the best value in terms of cost and technical capabilities. The provisions at 52.212-1, Instructions to Offerors=97Commercial items applies to this acquisition; Offers shall submit, with their offer, a completed copy of the provisions at 52.212-3 Offerors Representation and Certifications=97Commercial Items. =20 The clause at 52.212-4 Contract Terms and Conditions=97Commercial Items, applies to this Acquisition, to include the following addendum to the clause; 52.217-8 (which provides that the Contracting Officer may exercise the option by written notice to the Contractor within 30 days), 52.217-9 (which provides that the Government may extend the terms of the contract within 60 calendar days, provided that the Government shall provide a preliminary notice of intent at least 60 calendar days prior to the expiration date; and services under this clause shall not exceed five years), 52.232-18, 52.232-19(which provides that funds are not authorized past September 30, of any fiscal years, unless written authorization is received from the Contracting Officer), FAR 52.228-5, 52.233-3, 52.237-2, 52.237-3, 52.246-4, 52.247-27, VAAR clause 852.233-70, 852.233-71, 852.237-70, 852.270-1, 852.270-4. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders=97Commercial Items, applies to this acquisition which shall include the following clauses: 52.203-6, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-3 Alternate I, 52.225-13, 52.232-34, 52.222-41, 52.222-43 52.232-38. The preceding Federal Acquisition Regulations (FAR) clauses and provisions may be accessed on the Internet at http://www.arnet.gov/far. The preceding Veterans Administration (VAAR) clauses and provisions may be accessed on the Internet at http://vaww.va.gov/oa&mm/vaar/. Offerors shall submit their quotations along with the completed copy of FAR 52.212-3 Offerors Representations and Certifications=97Commercial Items and all other required information. The Service Contract Act applies to this acquisition and the Wage Determination in effect for this acquisition is Wage Determination No. 1994-2125, Revision No. 17, dated 05/29/2002. All requests for information regarding this RFQ must be submitted in writing, on company letterhead, and faxed to the Contract Officer at (813)903-4838 no later than Friday, 1/24/03. Please reference appropriate passages in your inquiry. All offers are due no later than 3:00 PM (E.S.T.), Wednesday, 1/29/03. The Solicitation may be downloaded at: http://www.fedbizopps.gov. =20
- Web Link
-
RFQ 673-27-03
(http://www.eps.gov/spg/VA/TaVAMC673/TaVAMC673/673-27-03/listing.html)
- Record
- SN00239676-F 20030117/030115215442 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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