Loren Data's SAM Daily™

FBO DAILY ISSUE OF JANUARY 26, 2003 FBO #0420
SOLICITATION NOTICE

W -- This is a combined synopsis/soliciation, unrestricted, for rental buses to be provided to Fort McCoy, WI in accordance with the performance work statement and other terms and conditions contained herein.

Notice Date

1/24/2003
 

Notice Type

Solicitation Notice
 

Contracting Office

ACA, Fort McCoy, Directorate of Contracting, Building 2103, 8th Avenue, Fort McCoy, WI 54656-5000
 

ZIP Code

54656-5000
 

Solicitation Number

DABJ2703T0017
 

Archive Date

4/1/2003
 

Point of Contact

Ginger Edgerton, 608-388-3109
 

E-Mail Address

Email your questions to ACA, Fort McCoy
(ginger.edgerton@emh2.mccoy.army.mil)
 

Small Business Set-Aside

N/A
 

Description

NA This is a combined synopsis/soliciation, unrestricted, for rental buses to be provided to Fort McCoy, WI in accordance with the performance work statement and other terms and conditions contained herein. The resultant contract action will be a Blanket Pur chase Agreement (BPA) which shall be effective for the period 3 February 2003 ? 2 Februay 2004 for rental of buses. The intended quantity and rental period is provided below. Vendors are encouraged to provide additional information regarding delivery tim e and availability of rental buses. The government intends to award one BPA. However, multiple BPA?s may be issued depending upon availability of rental buses. The NAICS Code and the small business size standards for this service are 532112 and 21.5mill ion. In accordance with FAR 13.303-6(b)(2) the Contract Administrator shall maintain awareness of changes in market conditions, sources of supply, and other pertinent factors that may warrant making new arrangements with different suppliers or modifying existing arrangements. FAR 13.303-6 allows the contractor to request price adjustments ? based on changes in market conditions or other warranted factors, and shall be negotiated with the contracting office. Such a price change shall be with the mutual a greement of both parties. If a price adjustment is warranted, the contracting office will issue a modification to the agreement. Payment will be made by Government Commercial Credit Card (Visa). Contractor will be responsible for all transaction costs a ssociated with payment by credit card. Line Item 0001 QUANTITY: 175, UNIT: Each UNIT PRICE ____________ AMOUNT__________ Price is for the monthly rate for a 45-passenger bus rental. The government intends to rent 25 each 45-passenger buses for an initial 3-month period. After the initial 3-month period, the government intends to rent 25 each buses in 1-month increments up to 4 additional months. After the initial 3-month period and the additional 4 months, the government's requirements are un known for the remainder of the BPA period. The government is not obligated to order the quantities shown. The government is also not obligated to order during the time frames shown. The government is obligated to pay for the actual amounts ordered/recei ved for the actual rental period. For quoting purposes, the quantity shown is the estimated total of monthly payments if the government orders 25 each buses for 7 months. PLEASE PROVIDE QUANTITY OF 45-PASSENGER BUSES AVAILABLE FOR DELIVERY ON 3 FEBRUARY 2003 _________________________. Line Item 0002 UNIT: Each UNIT PRICE ____________ AMOUNT__________ Price is for the weekly rate for a 45-passenger bus rental. The government does not intend to rent in weekly increments. However, in the e vent a vehicle is rented for less than a 1-month increment, a weekly rate may be assessed. The government is obligated to pay for the actual amounts ordered/received for the actual rental period. Line Item 0003 UNIT: Each UNIT PRICE ____________ AMOUNT__________ Price is for the daily rate for a 45-passenger bus rental. The government does not intend to rent in daily increments. However, in the event a vehicle is rented for less than a 1-month increment, a daily rate may be assessed. The government is obligated to pay for the actual amounts ordered/received for the actual rental period. 0004 Mileage Charge in Excess of 3,000 miles. _______ per mile. PERFORMANCE WORK STATEMENT VEHICLE LEASE, SECTION 1, GENERAL, 1.1 SCOPE OF WO RK. Fort McCoy, WI requires to lease vehicles . Mileage per month will be limited to 3,000 miles on paved roads. The vehicles will be used to transport personnel locally within a 50 mile radius. The contractor shall provide safe, operable vehicles and s ervices in accordance with this contract. The contractor shall provide delivery and pick-up from Fort McCoy at the onset and expiration of the rental period. 1.2 POINTS OF CONTACT. The contractor shall provide points of contact (POCs) within the company to interface with the contracting representative on issues concerning leased vehicles. The Contractor shall provide the names, business address, function (e .g., contract manager, accounts receivable, etc.), phone numbers, normal hours of operations, and the method to contact to the contract manager outside normal business hours (24 hours a day). SECTION 2, DEFINITIONS, 2.1 TECHNICAL DEFINITIONS PECULIAR TO THIS PWS. 2.1.1 Acceptance inspection ? An inspection shall be performed on all vehicles and equipment before placing them in service. Discrepancies must be fixed before putting the vehicle in service, if use of the vehicle would aggravate the probl em or if the discrepancy creates a safety hazard. 2.1.2 Accident repairs ? Repairs required as a result of collision; regardless of whether the object collided with a vehicle, or whether the vehicle requiring repairs was the moving unit. 2.1.3 Crim inal act ? A violation of a civil law. 2.1.4 Disabled vehicle ? A damaged, worn out, or malfunctioning vehicle. 2.1.5 Fair wear and tear ? The deterioration of items attributed to normal usage. 2.1.6 Hostile act ? An act of war. 2.1.7 Scheduled maintenance ? Periodic prescribed inspections or servicing of equipment accomplished on a calendar, mileage, or hours-of-operation basis. 2.1.8 Unscheduled maintenance ? Maintenance that is not scheduled but is required to correct deficiencies and to r estore the vehicle or equipment to a serviceable condition. SECTION 3, GOVERNMENT FURNISHED ITEMS AND SERVICES, 3.1 GENERAL, 3.1.1 Operator care. The Government operator will be responsible for operator care (e.g., checking fluids, tire pressure, l ights, etc.) If any discrepancies are found, the contractor is responsible for correcting problems. 3.1.2 Fuel. The Government is responsible for supplying the fuel used in the rental vehicle. SECTION 4, CONTRACTOR FURNISHED ITEMS AND SERVICES, 4. 1 GENERAL. The contractor shall provide specified vehicles and all services required to keep the vehicles in a safe, operational condition. Vehicles will be delivered within the time frame ordered under this agreement and must meet the minimum acceptanc e inspection criteria provided herein. Failure to pass acceptance inspection in the timeframe specified may result in a monetary penalty. 4.1.1 Insurance. The contractor will provide insurance IAW FAR 52.228-8 ?Liability and Insurance ? Leased Motor V ehicles? to cover the cost for replacement or repair of vehicles lost, stolen, or damaged through criminal acts, natural acts (commonly called acts of God), or hostile acts. 4.2 VEHICLES. The following minimum criteria shall be met at the time of vehi cle inspection: 4.2.1 Condition. Both the exterior and the interior of the vehicles must be free of excessive soil, rust, and damage. 4.2.2 Safety items. Each vehicle must comply with Federal Motor Vehicle Safety Standards (49 CFR 571), and State and local safety and environmental standards. 4.3 SERVICES. The contractor shall provide the following services: 4.3.1 Maintenance. The contractor shall perform both scheduled and unscheduled maintenance at a facility he/she designates. The contracto r will provide all parts, labor, and expertise necessary to complete required maintenance tasks. Tasks include oil changes, motor tune-ups, repair of flat tires, manufacturer?s recalls, and all other functions necessary to maintain vehicles in good operat ional condition. Parts include those items that must be replaced due to fair wear and tear such as windshield wipers, tires, headlamps, filters, fluids, and lubricants. The contractor is responsible for pick up of vehicles from Fort McCoy for both sched uled and unscheduled maintenance, and return of vehicles to Fort McCoy upon completion. The cost of parts and labor for maintenance on damages resulting from o perator negligence may be submitted through the Contracting Officer as a claim for consideration for payment. 4.3.2 Recovery. Upon proper notification, the contractor will recover disabled vehicles. The contractor shall respond to a trouble call withi n one hour of notification. If repairs cannot be made within 24 hours of notification, an equal replacement vehicle shall be provided to the Government at no additional cost. Telephone calls for repairs(s) or required maintenance shall be via a toll-free National Service line (1-800, 1-888, or 1-877) at the contractor?s expense or via contractor?s acceptance of collect calls 24 hours per day to ensure service at any time or place. 4.3.3 Replacements. Replacements shall be provided for all vehicles th at are out of commission within twenty-four hours . If no replacement vehicle is provided, the contractor shall be only paid for actual time of usage (see FAR 52.208-4 ?Vehicle Lease Payments?). MARKET REVIEW: In accordance with FAR 13.303-6(b)(2) the Contract Administrator shall maintain awareness of changes in market conditions, sources of supply, and other pertinent factors that may warra nt making new arrangements with different suppliers or modifying existing arrangements. FAR 13.303-6 allows the contractor to request price adjustments ? based on changes in market conditions or other warranted factors, and shall be negotiated with the co ntracting office. Such a price change shall be with the mutual agreement of both parties. If a price adjustment is warranted, the contracting office will issue a modification to the agreement. EXTENT OF OBLIGATIONS: The government is obligated only to the extent of authorized purchases actually made against this blanket purchase agreement. DELIVERY TICKETS: All deliveries under this agreement shall be accompanied by delivery tickets or sales slips which will contain the following minimum information : a. Name of contractor b. Blanket Purchase Agreement number c. Date of purchase d. Purchase number e. Itemized list of supplies (vehicles) furnished and applicable rental period f. Quantity, unit price and extension of each item less applicabl e discount g. Date of delivery. Payment will be made by Government Commercial Credit Card (Visa) in accordance with Clause 52.000-4057. Contractor will be responsible for all transaction costs associated with payment by credit card. The issuance of i ndividual requests against this blanket purchase agreement will be made under authority of FAR 13.303. This solicitation document incorporates provisions and clauses in effect through Federal Acquisition Circular 2001-11. Far and DFAR Provisions and Clauses may be accessed at http://farsite.hill/af/mil. The following provisions and clauses are applicable: 52.212-1 Instructions To Offerors -- Commercial Items (Oct 2000. 52.252-1 Solicitation Provisions Incorporated By Reference (Feb 1998). 252.204- 7001 Commercial And Government Entity (Cage) Code Reporting (Aug 1999). 52.212-4 Contract Terms And Conditions -- Commercial Items (Feb 2002). 52.212-3 Offeror Representations And Certifications?Commercial Items (Jul 2002) With Alt I (Apr 2002). 252.209- 7001 Disclosure Of Ownership Or Control By The Government Of A Terrorist Country (Mar 1998). 252.212-7000 Offeror Representations And Certifications--Commercial Items (Nov 1995). 252.247-7022 Representation Of Extent Of Transportation By Sea (Aug 1992). 52.208-4 Vehicle Lease Payments (Apr 1984). 52.208-5 Condition Of Leased Vehicles (Apr 1984). 52.208-6 Marking Of Leased Vehicles (Apr 1984). 52.208-7 Tagging Of Leased Vehicles (May 1986). 52.212-5 Contract Terms And Conditions Required To Implement S tatutes Or Executive Orders -- Commercial Items (May 2002) and the additional FAR clauses that are applicaable to the acquisition: (1) 52.222-3, Convict Labor (E.O. 11755); (2) 52.233-3, Protest after Award (31 U.S.C 3553); 52.203-6, Restrictions on Subcon tractor Sales to the Government, with Alternate I (41 U.S.C. 253g and 10 U.S.C. 2402); 52.219-8, Utilization of Small Business Concerns (15 U.S.C. 637 (d)(2) and (3)); 52.222-21, Prohibition of Segregated Facilities (Feb 1999); (12) 52.222-26, Equal Opportunity (E.O. 1124 6); 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (38 U.S.C. 4212); 52.222-36, Affirmative Action for Workers with Disabilities (29 U.S.C. 793); 52.222-37, Employment Reports on Specia l Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (38 U.S.C. 4212; 52.225-13, Restriction on Certain Foreign Purchases (E.O. 12722, 12724, 13059, 13067, 13121, and 13129); 52.232-36, Payment by Third Party (31 U.S.C. 3332). 52. 228-8 Liability And Insurance-Leased Motor Vehicles (May 1999). 52.252-2 Clauses Incorporated By Reference (Feb 1998). 252.212-7001 Contract Terms And Conditions Required To Implement Statutes Or Executive Orders Applicable To Defense Acquisitions Of Co mmercial Items (Dec 2002) and includes the folowing DFARS clauses by reference: 252.225-7012 Preference for Certain Domestic Commodities (APR 2002) (10 U.S.C. 2533a); 252.243-7002-Requests for Equitable Adjustment (MAR 1998) (10 U.S.C. 2410); 252.247-7023 -Transportation of Supplies by Sea (MAY 2002) (____Alternate I) (MAR 2000) (____Alternate II) (MAR 2000) (10 U.S.C. 2631); 252.247-7024-Notification of Transportation of Supplies by Sea (MAR 2000) (10 U.S.C. 2631). The following LOCAL CLAUSES are incorpo rated into this solicitation: 52.000-4055,Year 2000 Compliance; 52.000-4057 Payment By Government Commercial Credit Card; 52.000-4000 Alternate Disputes Resolution; 52.000-4063 Contractor Performance Information. TO BE IN COMPLIANCE, interested contractors must contact the contract specialist below to request a copy of the local clauses in full text. PARTIES INTERESTED IN RESPONDING TO THIS RFQ may submit their quote in accordance with standard commercial practice (i.e. quote form, letterhead, e tc.) and MUST INCLUDE THE FOLLOWING INFORMATION: solicitation number (DABJ27-T- 0017), offerors complete mailing and remittance address, discount terms, unit price, offerors DUNS #______________ Cage code________ and completed 52.212-3. Quotes must be received at ACO, ICO, 2103 South 8th Avenue, Fort McCoy, WI 54656-5153 no later than 0600 on 31 Jan 03. POC for additional information: Contract Specialist, Ginger Edgerton, 608-388-3109, fax 602-388-7080, email ginger.edgerton@emh2.mccoy. army.mil.
 

Place of Performance

Address: ACA, Fort McCoy Installation Contracting Office, Building 2103, South 8th Avenue Fort McCoy WI

Zip Code: 54656-5000

Country: US
 

Record

SN00246464-W 20030126/030124214256 (fbodaily.com)
 

Source

FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)

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