SOLICITATION NOTICE
J -- Maintenance of Linear Accelerator
- Notice Date
- 2/10/2003
- Notice Type
- Solicitation Notice
- Contracting Office
- Attn: Department of Veterans Affairs Medical Center, Contracting Of= ficer, (90C), 1970 Roanoke Boulevard, Salem, Virginia 24153-5483
- ZIP Code
- 24153-5483
- Solicitation Number
- 246-03-00034
- Archive Date
- 3/29/2003
- Point of Contact
- Point of Contact - Kathy Allen, Contract Specialist, (540) 224-191= 1, Contracting Officer - Kathy Allen, Contract Specialist, (540) 224-1911
- E-Mail Address
-
Email your questions to Kathy Allen
(kathy.allen6@med.va.gov)
- Description
- This is a combined synopsis/solicitation for commercial items prepare= d in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes a formal Request for Quotes (RFQ) and a written solicitation WILL NOT be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2001-12. RFQ 246-03-00034 should be referenced on all proposals. The applicable NAICS code is 811219 with a size standard of $6.0 million. The Hunter Holmes McGuire VA Medical Center, 1201 Broad Rock Boulevard, Richmond, Virginia 23249 has a requirement for Maintenance for a Linear Accelerator. This procurement is for the provision of a full-service maintenance contract to include unlimited emergency call back service and four preventive maintenance (PM=92s) inspections annually on the following Government-Owned equipment: One (1) Linear Accelerator Model SL-75/5, Serial Number 103386 to include RAM/2 Serial Number 103386 (Original Equipment Manufacturer: Phillips Medical). All labor, tools, materials, equipment, travel and parts are to be included. All glassware is included in this contract. Contractor shall maintain a sufficient stock of new standard or factory refurbished parts that meet or exceed the original manufacturer=92s design and specification.=20 Required parts shall be available within three (3) calendar days from the date the need is established. Contractor repair personnel shall be factory trained to work on all items listed in the schedule.=20 Documentation must be submitted with offer that all repair personnel providing services under this contract have been trained and certified in the performance of work by the equipment manufacturer listed in the schedule. All PM=92s shall be performed during normal VA working hours of 8:00 a.m. to 5:30 p.m. PM schedule will be established at the beginning of the contract period by agreement between Contractor and the VA. Prior to performing PM=92s, the Contractor shall contact VA Biomedical Engineering personnel at 804 675-5208 five (5) workdays in advance to confirm that equipment can be serviced at that time. A copy of the PM procedures to be used in the performance of this contract shall be submitted with the offer. Contractor shall provide emergency call back service between the hours of 8:00 a.m. and 5:30 p.m. Monday through Friday, excluding weekends and federal holidays.=20 Contractor shall provide fifteen (15) minute telephonic response to all emergency service calls. If the problem cannot be resolved telephonically, Contractor shall be on site within four (4) hours of notification from the VA. Contractor shall provide VA Biomedical Engineering personnel with the name, address and telephone number of a service representative that can be contacted after VA normal working hours, if necessary. Contractor personnel shall report to the Biomedical Engineering Department, Room 2K-141 and sign in upon arrival at the VA. Contractor personnel must also sign out and provide VA Biomedical Engineering personnel with a service ticket to include the details of repairs performed, calibrations, labor and a list of parts installed. Service tickets must be signed by designated VA Biomedical Engineering personnel. Contractor must obtain authorization from the Contracting Officer prior to providing services that are not covered under this contract. If Contractor maintains that equipment malfunction is a result of reagents, calibrators, operator error or controls, the burden of proof is on the Contractor. Contractor is responsible for all tests sent out during any dispute period. Payment will be made monthly in arrears upon receipt of properly prepared invoice. Contractor shall submit with invoices documented proof of any services performed. Proof of completed services shall include date of inspection or service and signature of designated VA employee responsible for services rendered. Payment address is Chief, Business Office (652/04), Hunter Holmes McGuire Medical Center, 1201 Broad Rock Boulevard, Richmond, Virginia 23249. Contractor is responsible for ensuring that VA is notified of any changes in the vendor repair personnel assigned to this contract. Evidence of insurance coverage shall be submitted with offer. This is a Fixed-Price Service Contract. This contract will be for the period March 1, 2003 through September 30, 2003 with four (4) available option years. Provisions and clauses found at 52.212-1 Instructions to Offerors-Commercial Items; 52.212-3 Offeror Representations and Certifications =96Commercial Items; 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items apply to this RFP. The following FAR and VAAR clauses and provisions are added by addendum: 52.212-2 Evaluation =96 Commercial Items (descending order of importance: Technical Capability; Past Performance; Price; 52.217-5 Evaluation of Options; 52.217-8 Option to Extend Services; 52.217-9 Option to Extend the Term of the Contract; 52.222-48 Exemption from Application of Service Contract Act Provisions for Contracts for Maintenance, Calibration and/or Repair of Certain Information Technology, Scientific and Medical and/or Office and Business Equipment =96 Contractor Certification; 52.228-5 Insurance-Work on a Government Installation; 52.232-18 Availability of Funds; 52.232-19 Availability of Funds for the Next Fiscal Year; 52.233-2 Service of Protest; 52.237-2 Protection of Government Buildings, Equipment, and Vegetation; 852.211-72 Inspection =96 Rejected Goods; 852.233-70 Protest Content; 852.233-71 Alternate Protest Procedure; 852.237-70 Contractor Responsibilities; 852.237-71 Indemnification and Insurance; 852.270-4 Commercial Advertising; 852.270-1 Representatives of Contracting Officers. Bids shall contain the completed clause FAR 52.212-3 Offeror Representations and Certifications-Commercial Items. Contracting with Parties Listed on the OIG List of Excluded Individuals/Entities: In accordance with the Health Insurance Portability and Accountability Act and the Balanced Budget Act of 1977, the Office of Inspector General has established a list of parties and entities excluded from Federal Health care programs. Specifically, the listed parties and entities may not receive Federal Health Care program payments due to fraud and/or abuse of the Medicare and Medicaid programs. Therefore, all offerors shall review the OIG List of Excluded Individuals/Entities on the OIG web site at www.hhs.gov/oig to ensure that the proposed candidate(s) and/or firm(s) are not listed. Offerors should note that any excluded individual or entity that submits a claim for reimbursement to a Federal health care program, or causes such a claim to be submitted, may be subject to a Civil Monetary Penalty (CMP) of $10,000 for each item or service furnished during a period that the person or entity was excluded and may also be subject to treble damages for the amount claimed for each item or service. CMP=92s may also be imposed against health care providers and entities that employ or enter into contracts with excluded individuals or entities to provide items or services to Federal program beneficiaries. The Contractor shall adhere to Veterans Health Administration regulations and the policies, procedures. The Contractor shall be responsible to provide the following to its employee(s): Workers=92 Compensation Insurance; Liability Insurance; Health Examinations; Income Tax Withholding; Social Security Payments.=20 Contracting Officer=92s telephone number is (540) 224-1911; FAX number is (540) 983-1065. All responsive, responsible sources who submit a proposal received by 4:30 p.m. EST, February 27, 2003, will be considered by the Government.
- Web Link
-
RFQ 246-03-00034
(http://www.bos.oamm.va.gov/solicitation?number=3D246-03-00034)
- Record
- SN00256282-W 20030212/030210213334 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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