SOLICITATION NOTICE
L -- Technical representative services to perform facilitation services
- Notice Date
- 2/21/2003
- Notice Type
- Solicitation Notice
- Contracting Office
- US Army Corp of Engineers - Alaska - Military Works, CEPOA-CT, P. O. Box 6898, Elmendorf AFB, AK 99506-6898
- ZIP Code
- 99506-6898
- Solicitation Number
- DACA85-03-T-0024
- Archive Date
- 4/29/2003
- Point of Contact
- Carolyn Haynes, 907/753-2545
- E-Mail Address
-
Email your questions to US Army Corp of Engineers - Alaska - Military Works
(carolyn.i.haynes@usace.army.mil)
- Small Business Set-Aside
- N/A
- Description
- NA The U.S. Army Corps of Engineers, Alaska District intends to acquire all services necessary to perform facilitation services. Work includes, but is not limited to providing two facilitators for 17 Apr 2003 (and 2004 ? 2006), to facilitate a one-day partner ing workshop. Hours expected to be: 17 Apr 03, 0800-1700hrs. The workshop will be conducted in Fairbanks, Alaska. This workshop is an annual partnering meeting to be held in April (or coordinated otherwise) of every year during the construction of the Bassett Hospital (2003, 2004, 2005 and 2006). The facilitator is responsible for coordinating with the Bassett Resident Office on the date of the annual partnering meeting. PROCURE MEETING FACILITIES: The facilitator is responsible for providing the meeti ng facilities at a Hotel in Fairbanks large enough to provide a Conference Room that will hold 80 people, a projector view screen, and podium. The Hotel will also need to be able to block out 40-50 sleeping rooms for out of town attendees (Government and Non-Government). The conference room will need to be arranged from 8 AM to 5 PM for one day only on the day of the annual partnering workshop, along with two smaller (holding up to 25 folks each) breakout rooms, from 1-5 PM, the same day. The 40-50 sleep ing rooms will be occupied for 4 nights, with some variation depending on the individual's schedules. The dates for the reservation of rooms will be coordinated with the Bassett Resident Office. We will want the Hotel to provide both morning (10 AM) and a fternoon (1430) coffee/pop snack service for 80 people. The Hotel will need to provide a Partner Lunch from 1200-1300 on the day of the annual partnering workshop also. Note that the number of sleeping rooms used in that facility affects the price for co nference facilities. The facilities will be available at 0700 on the day of the annual partnering workshop to allow time for set-up. The facilitator shall bear all costs associated with providing all materials required for the workshop (i.e. partnering no tepads/folder, pencil, pens, tapes, and easels with self-stick writing pads for all workgroup tables) and ensure that they are available. The facilitator will also provide an LCD Projector compatible with a Standard laptop PC and projection screen. Addit ional electrical equipment, to include power strip, extension cord, etc?will be furnished by the facilitator, as well. PREPARE WORKSHOP AGENDA: The facilitator shall prepare an agenda based on all materials provided, and any teleconferences. The agenda s hall be presented in MS Word, via electronic means, in draft form no later than 30 days prior to partnering session. Upon receipt of comments or requested changes either verbally or by electronic means (NLT 14 days prior to session), said changes will be incorporated and a final agenda shall be presented in MS Word, via electronic means, no later than 7 days prior to session. FACILITATE WORKSHOP: The facilitator shall actively participate in, and facilitate discussions for the entire workshop, to include set-up activities, 17 Apr 03. Facilitator will maintain positive control over the workshop and guide it accordingly when and if tensions should heighten. Facilitator will ensure that ground rules are stated at the beginning of the workshop and adhered to throughout the duration of the workshop. Facilitator will perform a recap at the close of 17 Apr 03. Facilitator will be responsible for issue and collection of a partnering critique. DOCUMENT WORKSHOP: The facilitator shall provide a minute taker. Facilitator shall further provide documentation of the workshop in MS Word to include capture of the final attendance, key points presented, summary of discussion, action items, resolutions, and critique resul ts. Upon completion of the workshop the facilitator shall prepare a draft workshop report in electronic format and provide it no later than 7 days after partnering to the Bassett Resident Office. All comment s provided shall be incorporated and a final report shall be provided to all participants via bound hard copy with one set via electronic means, to the Bassett Resident Office, within 21 days after the partnering session. Contractors are encouraged to subm it a proposal by 12:00 Alaska time February 28, 2003 to fax (907)-753-2544, Attention to: Daniel J. Werkmister, U.S. Army Corps of Engineers, Alaska District, Contracting Division, or email to: Daniel.J.Werkmeister@poa02.usace.army.mil. In accordance wit h the provisions of DFARS 252.204-7004, Required Central Contractor Registration (Mar 2000) offerors must be registered in the Central Contractor Registration (CCR) database. Lack of registration in the CCR database will make an offeror ineligible for awar d. Offerors and contractors may obtain information on registration and annual confirmation requirements by calling 1-888-227-2423 or via the internet at http://www.ccr2000.com. All responsible sources may submit an offer which will be considered.. Original Point of Contact Daniel J. Werkmeister, Contract Specialist, Phone 907-753-2555, Fax 907-753-2544, Email Daniel.J.Werkmeister@poa02.usace.army.mil
- Place of Performance
- Address: US Army Corp of Engineers - Alaska - Military Works CEPOA-CT, P. O. Box 6898, Elmendorf AFB AK
- Zip Code: 99506-6898
- Country: US
- Zip Code: 99506-6898
- Record
- SN00263142-W 20030223/030221213619 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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