SOLICITATION NOTICE
X -- Conference Meeting Package
- Notice Date
- 2/25/2003
- Notice Type
- Solicitation Notice
- Contracting Office
- Department of Commerce, National Oceanic and Atmospheric Administration (NOAA), Acquisition and Grants Office, SSMC4 - Room 7601/OFA61 1305 East West Highway, 7th Floor, Silver Spring, MD, 20910
- ZIP Code
- 20910
- Solicitation Number
- Reference-Number-NCNA0-3-6
- Archive Date
- 3/19/2003
- Point of Contact
- Sandra Souders, Purchasing Agent, Phone 301-713-0820 x135, Fax (301) 713-0806,
- E-Mail Address
-
sandra.k.souders@noaa.gov
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number NCNA0-3-6 is issued as a request for quotation. This acquisition is being solicited under full and open competition. The U.S. Department of Commerce, National Oceanic and Atmospheric Administration (NOAA), National Ocean Service (NOS), Office of Ocean and Coastal Resource Management (OCRM) will host the Second Annual Women's History Month Training Conference to be held in Silver Spring, Maryland on March 25-26, 2003.This solicitation is for the services of a conference and meeting facility to provide an inclusive Government Meeting Package (meeting rooms, audio visual support, continental breakfast, light refreshments for morning and afternoon breaks, working lunch) that will accommodate approximately 250 attendees to this training conference. Please note that a block of approximately 50 sleeping rooms will be needed for two nights at the Federal Government per diem rate for the Washington, D.C. metro area, beginning March 24, 2003. These rooms will be handled directly by the attendees. The conference and meeting facility must provide accessible facilities under the American Disabilities Act, must be FEMA approved and must meet the following requirements: 1) Availability of conference and meeting facilities on the specified dates of March 25-26, 2003; 2) Location of the facility must be in the Silver Spring, Maryland area with convenient access to public transportation and in close proximity to the Silver Spring Metro Center Complex ; 3) Provide general session meeting room for 250 attendees, set up in classroom style. Provide one standing podium with microphone located to the right of the head tables, at the front of the meeting room; 4) Provide a separate dining area to accommodate the 250 attendees for lunch. Provide round tables to seat eight people per table. Provide a standing podium with a microphone placed at the center of the dining room, facing the dining tables; 5) Provide a registration area outside the meeting room; 6) Provide one hospitality room with a sofa, two comfortable chairs, a cocktail table, and one round table with two chairs; 7) Provide an exhibit/display area with five 6-foot skirted tables located outside the meeting room. Four chairs shall be placed behind each table; 8) Provide Continental breakfast, AM/PM breaks, and Lunch for the 250 attendees for both days; 9) Provide audio/visual support (overhead projector package with screen, flip chart with markers, podium with microphone); 10) Provide a shuttle service from the Silver Spring Metro Center Complex to the conference and meeting facility; and 11) Provide parking for day guests and overnight guests. Please provide a Per Person Per Day Inclusive Rate for the Meeting Package. The resulting purchase order shall be negotiated on a firm fixed price. The award will be made on a best value basis using simplified acquisition procedures. Evaluation factors include the following: Location - facility location in proximity to the Silver Spring Metro Center Complex and accessibility to public transportation; Approach - The likelihood of effectively meeting requirements; Past Performance - Experience with large government training conferences; and Price - Inclusive Government Meeting Package. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2001-10. The provisions and clauses may be downloaded at http://www.arnet.gov/far. The following provisions and clauses shall apply to this solicitation: FAR 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition and there is no addenda to this provision; FAR 52.212-2, Evaluation - Commercial Items - The Government will award a purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factor shall be used to evaluate offers: (i) location, (ii) approach; (iii) past performance; (iv) price; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - Offerors must include a completed copy of Offeror Representations and Certifications along with the offer; FAR 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition and there is no addenda to this provision; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Items, applies to this acquisition. The following additional FAR clauses are applicable to this acquisition: 52-203-6, Restrictions on Subcontractor Sales to the Government, with Alternate I; 52.222-26, Equal Opportunity; 52.222-35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era; 52.222-36, Affirmative Action for Workers with Disabilities; 52..222-37, Employment Reports on Disabled Veterans and Veterans for the Vietnam Era; 52.232-1, Payments; 52.232-34, Payment by Electronic Funds Transfer - Other than Central Contractor Registration; 52.232-38, Submission of Electronic Funds Transfer Information with Offer; 52.249-2, Termination for Convenience of the Government (Fixed Price) (Short Form). All responsible sources that can meet the requirements and provide the items as listed above may respond to this solicitation by submitting a cost proposal on company letterhead along with capabilities information (location, guest amenities, banquet/meeting facilities, a/v equipment and services, dining options, terms and conditions, pre-existing conference/meeting packages, and comparable past performance) addressed to Sandra K. Souders, Purchasing Agent, National Oceanic & Atmospheric Administration, 1305 East West Highway, Suite 7604, Silver Spring, Maryland 20910, to be received no later than March 04, 2003. Responses can also be faxed to 301-713-0806 or emailed to Sandra.K.Souders@noaa.gov.
- Record
- SN00264836-W 20030227/030225213207 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |