SOLICITATION NOTICE
X -- lease of meeting rooms, catering, hotel rooms
- Notice Date
- 2/27/2003
- Notice Type
- Solicitation Notice
- Contracting Office
- Corporation for National and Community Service, Procurement, Atlantic Service Center, 801 Arch Street, Suite 103, Philadelphia, PA, 19107
- ZIP Code
- 19107
- Solicitation Number
- AT-03-717
- Archive Date
- 4/1/2003
- Point of Contact
- Anthony Decolli, Grants Management Specialist, Phone (215) 597-0740, Fax (215) 597-4933, - Sue Maragrite, Grants Management Specialist, Phone (215) 597-6983, Fax (215) 597-4933,
- E-Mail Address
-
adecolli@cns.gov, smargarit@cns.gov
- Description
- The Corporation for National Service, a wholly-owned government corporation intends to award a contract to a qualified vendor in the metropolitan area of Providence, Rhode Island who can provide lodging, catering, and meeting space for an AmeriCorps*VISTA training. AmeriCorps*VISTA is a federal program which places members in low-income communities to mobilize resources and increase the capacity of those communities to solve their own problems. The Pre-Service Orientation (PSO) will occur July 14-17, 2003. The group will check in on Monday (07/14/03) and check out on Thursday (07/17/03). We will need 45-55 sleeping rooms for three nights with 2 double beds to accommodate double-occupancy and 10-15 sleeping rooms for three nights to accommodate single occupancy. The facility must comply with the American Disabilities Act and should be on the Hotel-Motel national Master List of FEMA/United States Fire Administration. The facility selected should be able to accommodate up to 125 people for a group meal. The chosen vendor must be prepared to provide vegetarian, vegan and kosher meals. Approximately 25% of all meals will be vegetarian/vegan; up to 1% will be Kosher. The catering needs will break down as dinner on Day 1. Breakfast/lunch/dinner with mid-morning and afternoon breaks on Day 2; breakfast/lunch/dinner with mid-morning and afternoon breaks on Day 3; and breakfast/lunch with mid-morning break on Day 4. Based on these catering needs, proposals should include a Per Person cost per meal. Additionally, the facility should be able to hold up to 125 people (in rounds) for general sessions and have at least 5 breakout rooms. The breakout rooms must be able to accommodate up to 34 people each (set in rounds). All rooms (General Session and Breakouts) should be set with #2 lead pencils, a flipchart package, water service, and should be available from 8:00am to 8:00pm. The site selected should provide transportation to/from airport, Amtrak station, and hotel. All proposals received must include an explanation of shuttle transportation available and indicate additional cost, if any. Proposals must also include cost for parking. The specific meeting requirements are as follows: Day 1-a registration area with a telephone, and five (5) six-foot skirted tables and chairs; Dinner to accommodate a flow of registrants from 5:00pm until 7:00pm for up to 125 people; For participants arriving before check-in, an area should be designated for luggage storage. Day 2-- A registration area with a telephone, flipchart package, and five (5) six-foot skirted tables and chairs; Hot breakfast for up to 125 people; A general session room, set in rounds for up to 125 people; Audio-visual needs may include a large projection screen, a two-shelf audio -visual cart, a podium, a microphone, a VCR, an overhead projector, and two (2) flipchart packages; Five (5) breakout rooms set in rounds, to accommodate up to 34 people each; A mid-morning break, with a beverage; Lunch available to accommodate up to 125 people; An afternoon break with beverage and light snack; Dinner for up to 125 people. Day 3--- A registration area with a telephone, flipchart package, and five (5) six-foot skirted tables and chairs; Hot breakfast for up to 125 people; A general session room, set in rounds for up to 125 people; Audio-visual needs, the same as Day 2; A mid-morning break, with beverage and light snack; Lunch available to accommodate up to 125 people; Five (5) breakout rooms set in rounds, to accommodate up to 34 people each; An afternoon break with beverage and light snack; Dinner for up to 125 people. Day 4--A registration area with a telephone, flipchart package, and five (5) six-foot skirted tables and chairs; Hot breakfast for up to 125 people; A general session room, set in rounds for up to 125 people; Audio-visual needs, the same as Day 2; A mid-morning break, with beverage and light snack; Lunch available to accommodate up to 125 people; Five (5) breakout rooms set in rounds, to accommodate up to 34 people each Bid proposals MUST include the following information to be considered: 1) Per night sleeping room rate for single and double occupancy (Per Room) 2) Costs PER PERSON for all catering. Due to our status as a federal corporation, we will only consider food costs which fall within the federal per diem for your area 3) Charges for meeting space and audio-visual equipment 4) A description of the shuttle service available and any costs associated with shuttle transportation and parking The solicitation number is AT-03-717 and is issued as a request for a quotation (RFQ). This solicitation document and the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-27. The NAICS Code for this requirement is 721110 and the small business size standard is $5M. The provisions at 52.212.1, Instructions to Offerors-Commerical, applies to this acquisition. Offeror must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items with its offer. This is a best value procurement and evaluation of offers will be based on quality, past performance and price. The clause 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition. The clause 52.212-5, Contract Terms and Conditions Required To Implement Statues or Executive Orders-Commercial Items applies to this acquisition. The following clauses listed in 52.212-5 (b) and (c) are included by reference: 52.222-21; 52.222-22; 52.222-23; 52.222-41; 52.225-3; and 52.232-34. Proposals must be submitted in writing, signed by a person authorized to negotiate on behalf of the proposer with the Government and sent to the address in this announcement. Bids should be submitted to: Damon Bolden, Training Specialist. Corporation for National Service, 1201 New York Avenue, NW Washington, DC 20005. 202.606.5000 x581 (voice); 202.565.2789 (fax) No Later Than March 17, 2003 Due to delays in delivery of regular USPS mail to government offices, there is no guarantee that your quotation will arrive in time to be considered. Therefore, we suggest that you use USPS Priority Mail or a commercial overnight delivery service. Only facilities within the Providence, Rhode Island metropolitan area need apply. Contract award is subject to availability of funds
- Place of Performance
- Address: Providence, Rhode Island
- Record
- SN00266255-W 20030301/030227213028 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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