SOLICITATION NOTICE
49 -- Preventive Maintenance and On-Site Emergency Repair Services for the Government Owned Varian Linear Accelerator System
- Notice Date
- 3/5/2003
- Notice Type
- Solicitation Notice
- Contracting Office
- Medcom Contracting Center North Atlantic, ATTN: MCAA NA Bldg T20, 6900 Georgia Avenue NW, Washington, DC 20307-5000
- ZIP Code
- 20307-5000
- Solicitation Number
- DADA15-03-T-0019
- Archive Date
- 5/12/2003
- Point of Contact
- Faith Ashton, 202-782-1163
- E-Mail Address
-
Email your questions to Medcom Contracting Center North Atlantic
(faith.ashton@na.amedd.army.mil)
- Small Business Set-Aside
- N/A
- Description
- NA This is a combined synopsis/solicitation for commercial item(s) prepared in accordance with FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the solicitation. The Solicitation document and incor porated Provisions and Clauses are those in effect through Federal Acquisition Circular 2001-11. This Procurement is unrestricted, the SIC Code is 7629; the North American Industry Classification System code is 811219; the FSC J059. The Directorate of Co ntracting intends to award a sole source firm fixed price to Varian Medical Systems. The Walter Reed Army Medical Center (WRAMC), 6900 Georgia Avenue, NW, Washington, DC 20307, has a requirement to perform preventive maintenance and on-site emergency repa ir services for the Government owned Varian Linear Accelerator system, Model 600C, serial number 613. The contract base period is March 15, 2003 to March 14, 2004, with three option years. First option year is March 15, 2004 to March 14, 2005. Second op tion year is March 15, 2005 to March 14, 2006. Third option year is March 15, 2006 to March 14, 2007. The contractor shall furnish all labor, material, equipment and replacement parts to perform maintenance and repair services for the Linear Accelerator system. All maintenance service shall be performed in accordance with the manufacturer's standard commercial maintenance practices. Contractor shall perform four (4) preventive maintenance inspections, one (1) PMI every three (3) months during the contra ct period. Service shall be performed by technically qualified personnel. Service shall consist of a thorough cleaning, calibration, adjusting, inspecting, lubrication and testing of all equipment in accordance with the manufacturer's latest established service procedures. All equipment shall be operationally tested through at least one (1) complete operating cycle at the end of each preventive maintenance inspection to assure optimum and efficient performance. One (1) copy of the inspection report, com plete with test data, shall be furnished to the Contracting Officer's Representative (COR) within five (5) working days after completion each preventive maintenance inspection and test. Within ten (10) calendar days after contract award, the contractor sh all submit to the COR for approval a test procedure and a projected time schedule for the preventive maintenance inspections. All scheduled Preventive Maintenance (PM) shall be performed Monday through Friday, between the hours of 7:30 a.m. and 4:30 p.m. The area will be occupied for normal operations during these hours, therefore, the contractor shall not have full possession of the contract area. The schedule shall include the type and date of maintenance to be performed. The contractor shall provide Software Maintenance in accordance with the manufacturer's latest established service procedure, to include telephone access to technical support for use of program software and trouble shooting of the operating systems, at no additional cost to the Govern ment. The contractor shall perform calibration verification in conjunction with each preventive maintenance inspection on each item requiring calibration. Mechanical and/or electrical items requiring calibration, alignments, adjustments and repair shall be in accordance with the manufacturer's latest established procedures. Upon completion of the calibration the contractor shall affix a DD Form 2163 (medical Equipment Verification/Certification) to each item. Subsequent CVC services shall be recorded on a DD Form 2163 which will be furnished to the contractor by the Government. The record of calibration shall include model number, serial number, and date of calibration expiration of all items of test and measurement equipment used to perform the certifi cation. Emergency Repair Services shall be provided on an unlimited basis during the term of this contract at no additional cost to the Government. Upon recei pt of notice that any part, sub-assembly or unit of the equipment is not functioning properly, the contractor shall within four (4) duty hours after notification by the Government, furnish a qualified service representative to inspect the equipment and per form all repairs and adjustments necessary to restore the equipment to normal and efficient operating condition. Emergency service calls shall not replace the necessity for scheduled preventive maintenance inspections. The contractor?s service technician must complete the repair/maintenance within eight (8) duty hours. Overtime or calls for emergency service during other than normal duty hours must be approved by the Contracting Officer (KO) prior to commencing services. Requests for emergency will be m ade by the COR designated by the KO. See paragraph 252.201-7000 for authority cited. The Government will provide the contractor with the name and telephone number of the COR assigned to this contract at contract award. The contractor shall furnish all required replacement parts at no additional cost to the Government except Image Expendable supplies. The contractor shall stock locally (at the contractor's facilities or the Field Engineer?s location) a level of parts in sufficient quantities to meet the requirements of this contract. Non-availability of required repair parts is not an excusable delay for not completing repairs within an 8-hour day. Parts shall be new or re-manufactured to original equipment specification, Varian parts. The contracto r's representative shall report or telephonically notify the COR or designee prior to commencing services at any time. The Government will provide the contractor with names and telephone numbers of authorized personnel. The contractor shall have sufficie nt calibrated test equipment, in current operating condition, readily available to provide measurements of the equipment's performance. The contractor?s service personnel shall maintain a complete file of technical documentation on the Linear Accelerator. Repairs necessitated by abuse, neglect, vandalism, (by other than contractor personnel) Acts of God, fire or water shall be the subject of separate purchase orders, authorized by the KO and shall not be performed under this contract. The equipment cover ed by this contract will be found to be in good operating condition at the beginning of the contract. Maintenance shall be performed as appropriate to maintain good operating conditions, which for the purpose of this contract, is defined as the point at w hich prudence would deem it appropriate to perform maintenance service, or replace a part or assembly, in order to maintain efficient performance of the instruments. The contractor shall be obligated to perform any work under this contract necessary to ac complish this. At the time of expiration of this contract, a final inspection of this equipment will be made by the Government. Any deficiencies noted by the Government will be remedied under this contract only if the deficiencies fall within the scope o f this contract. At the contractor?s option the contractor may provide an operable substitute unit for any piece of equipment that cannot be completely repaired and accepted within the time limits stated herein. The Government reserves the right to deter mine whether a substitution item meets the government?s minimum requirements. Personnel shall have factory training and experience (minimum 3 years), in the servicing of Varian Linear accelerator systems, including current software, as covered by this con tract. The contractor shall establish and maintain a Quality Control Plan to ensure that the quality of service and materials provided meet or exceed the specifications, terms and conditions of this contract. At the discretion of the Government an inspec tion of the contractor maintained equipment will be conducted by the COR. Upon request of the COR the contractor shall participate in any Government quality as surance inspection. The contractor shall show commitment to quality by certification to ISO 9001 series standards or equivalent. The contractor shall provide a copy of ISO 9001 certification. All materials and equipment that is not the property of the G overnment shall be removed from the work site at the completion of all service performed and the area shall be left in a neat and orderly condition. If work performed outside coverage hours, without the proper request from the COR or designee, the work wi ll be considered as service during normal coverage hours. Work performed outside the normal hours of coverage, at the direction of the COR or authorized designate, will be billed at the overtime differential rate listed in the Schedule. The KO will make fi nal determination. The following Provisions and Clauses are incorporated and shall remain in full force in any resulting purchase order: FAR Part 52.212-1 Instruction to Offerors - Commercial Items, FAR 52.212-2 Evaluation of Commercial Items, FAR 52.21 2-4 Contract Terms and Conditions - Commercial Items, FAR 52.212-3 Offeror Representations and Certification-Commercial Items, FAR 52.222-3 Convict Labor, FAR 52.233-3 Protest After The Award, FAR 222.21 Prohibition of Segregated Facilities, FAR 52.222-26 Equal Opportunity, FAR 52-222 Equal Opportunity for Special Disabled Veterans of the Vietnam Era and Other Eligible Veterans, FAR 52.222-36 Affirmative Action for Workers with Disabilities, FAR 52.222-37 Employment Reports on Special Disabled Veterans, Vet eran of the Vietnam Era and Other Eligible Veterans, FAR 52.222-41 Service Contract Act of 1965, FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders Applicable to Defense Acquisitions of Commercial Items, FAR 52.214 -21 Descriptive Literature, FAR 52.232-18 Availability of Funds, FAR 52.228-5 Insurance Work on a Government Installation, 52.232-19 Availability of Funds for the Next Fiscal Year, FAR 52-217-8 Option to Extend Services, the KO may exercise the option by w ritten notice to the Contractor within 60 days. FAR 52-217-9 Option to Extend the Term of the Contract, the Government may extend the term of the contract by written notice within 60 days provided that the Government give the contractor a preliminary writ ten notice of its intent to extend at least 60 days before the contract expires. FAR 52.237-3 Continuity of Services. FAR 52.237-1 Site Visit. DFARS 252.204-7004 Required Central Contractor Registration, and DFARS 252.212-7001 Contract Terms and Conditio ns Required to Implement Statues or Executive Orders Applicable to Defense Acquisitions of Commercial Items. 52.237-2 --Protection of Government Buildings, Equipment, and Vegetation. Service Contract Act Wage Determination #1994-2103 (Rev. 28) Area: DC, District-wide can be assessed at https://www.ceals.usace.army.mil/netahtml/srvc.html. Award will be made based on Contractors ability to meet aspects of statement of work, past performance, (State and /or Federal government contracts) and price. Note: THE FULL TEXT OF THE Federal Acquisition Regulations can be accessed on the Internet at www.deskbook.osd.mil. Defense Federal Acquisition Regulations Supplemental www.dtic.mil/dfars. All interested parties must be registered in the Central Contractor R egister in order to receive an award. Interested parties shall provide detailed information on proposed products, which clearly meet the requirements stated above. Response(s) may be via e-mail or on company letterhead; include company?s name, point of c ontact, address, phone number, Duns Number, Tax ID, and Solicitation Number. Responses may be Faxed to (202) 782-0806, ATTN: Faith Ashton, or email to faith.ashton@na.amedd.army.mil. _____________________________________________ Approved for Electronic Release via Internet SUE ANN LAUGHREY Contracting Officer
- Place of Performance
- Address: Medcom Contracting Center North Atlantic ATTN: MCAA NA Bldg T20, 6900 Georgia Avenue NW Washington DC
- Zip Code: 20307-5000
- Country: US
- Zip Code: 20307-5000
- Record
- SN00271189-W 20030307/030305213742 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |