SOURCES SOUGHT
C -- Asbestos and Lead-Based Paint Survey
- Notice Date
- 3/5/2003
- Notice Type
- Sources Sought
- Contracting Office
- Department of the Air Force, Air Education and Training Command, Luke AFB Contracting Squadron, 14100 W. Eagle Street, Luke AFB, AZ, 85309
- ZIP Code
- 85309
- Solicitation Number
- Reference-Number-F02604-03-P-0070
- Archive Date
- 3/29/2003
- Point of Contact
- Natosha McKinnon, Contract Specialist, Phone 623-856-6078 x271, Fax 623-856-3447,
- E-Mail Address
-
natosha.mckinnon
- Description
- 1.1.1 At the following locations there are facilities that should be surveyed for asbestos-containing materials (ACMs) and lead-based paint (LBP). Due to limited resources, identification of ACM and LBP in facilities has been accomplished on an as needed basis during engineering design reviews for demolition and renovation. To date identification of ACMs in base facilities has been accomplished by an inspector from Base Civil Engineering (BCE) or by IDIQ contract with local inspectors and labs. Since the surveys have been completed on a partial basis, it has not allowed for a very proactive approach to asbestos management and does not meet the requirements levied upon Base Civil Engineering in Air Force Instruction 32-1052 to identify and manage ACMs. BASE NO. OF BLDGS TOTAL SF Gila Bend AFAF, AZ 63 144,845 Barry M. Goldwater Range 15 12,355 Luke Air Force Base 4 79,684 1.2 Scope. 1.2.1 This effort addresses a comprehensive physical asbestos identification survey for all listed buildings with an approximate total of 236,884 sq. ft. of floor space. The purpose of the survey is to provide the base with a comprehensive management tool capable of quickly identifying potential asbestos and LBP hazards for facilities on base in either text or graphic formats. This survey includes identification, sampling and analysis of suspect ACM and LBP from both the interior and exterior of these facilities. ACM survey results will specify the type (for both friable and non-friable materials) and the quantity of ACMs in either linear or square feet, as appropriate, and specify existing health risks using the AHERA protocol. LBP samples are to be taken using the NITON X-Ray Fluorescence (XRF) analyzer, with one (1) XRF shot to be taken of each suspect material. Any inconclusive results are to be bulk sampled and analyzed using Flame Atomic Absorption (FAA). Lead-based paint materials are to be assessed by condition and accessibility factors. The final survey results and system will provide a means of planning and programming repairs, renovations, demolition projects, and prioritizing health risks or responding to emergency conditions. The survey will provide a consistent and effective program for managing ACM in accordance with the Asbestos Hazard Emergency Response Act (AHERA) and the National Emission Standard for Hazardous Air Pollutants (NESHAP) requirements. A database system of all readings will be developed using a Personal Computer (PC) tied into the USAF Civil Engineering computer system, to create an easily updateable database management system that is compatible with existing Luke computer hardware. The system will allow for transfer of files and survey information between the base and headquarters and will include a workstation for the dedicated use of the Facilities and Asbestos Computerized Tracking System (ADAM*) management program . The contractor will provide AutoCAD drawings documenting the findings of the survey. 1.3 General Background 1.3.1 References 1) AFI 32-1052 Air Force Facility Asbestos Management. 2) 29 CFR Part1926.1101 Asbestos Regulations for the Construction Industry. 3) 29 CFR Part 1910.134 Respiratory Protection Standard. 4) 29 CFR Part 1910.1001 Occupational Exposure to Asbestos, Tremolite Anthophyllite and Actinolite. 5) US Air Force Occupational Safety and Health (AFOSH) standards 161-4, Occupational Health - Exposure to Asbestos. 6) 29 CFR Part 1919.1025 General Industry Standard for Lead Exposure. 7) 29 CFR Part 1926.62 Construction Standard. 8) EPA, 40 CFR 141 and 142, National Primary Drinking Water Regulations for Lead and Copper. 9) DoD, Blood Lead Screening of Military Dependents. Public Law 102-172. 10) Air Training Command Policy on Lead-Based Paint in Facilities, 25 Jan 93. 11) Air Force Policy on Lead-Based Paint in Facilities 24 May 93. 12) 40 CFR.745 1.3.2 Guidance Documents 1) Guidance for Controlling Asbestos-Containing Materials in Buildings, USEPA 560/5-85-024, June 85. 2) 40 CFR 763, Asbestos-Containing Materials in Schools 3) 40 CFR 61, Sub-part M, National Emission Standards for Hazardous Air Pollutants (NESHAP) 1.4 Tasks/Technical Requirements 1.4.1 Facility Surveys 1.4.1.1 Survey Personnel Qualifications: The contractor shall perform asbestos survey work with accredited persons meeting the inspector training requirements of AHERA, HUD and all other Federal, State, and local requirements. The contractor?s personnel will comply with all Federal, State, and local regulatory requirements. 1.4.1.2 Records Review: The contractor shall perform a thorough review of building records to include drawings, specifications, past removal actions (when information is available), inspection reports, industrial hygiene data, and reports/findings of independent facility asbestos surveys. The contractor shall document the presence or absence of ACM and LBP as found in the record review and document the presence or absence of ACM and LBP in the final report database system. 1.4.1.3 Physical Inspections: The contractor shall conduct physical inspections for ACM and LBP of specified facilities annotated on the listing accompanying this statement of work. In addition, data shall be formatted for easy inclusion into subsequent revisions of the ADAM* lead/asbestos data base. A survey schedule for all buildings will be planned at the kickoff/work plan review meeting. The contractor shall omit structures from the inspection only in the event of inaccessibility for security reasons. The contractor shall survey and categorize each structure according to the AHERA/NESHAP protocols. 1.4.1.4 Sample Collection: The contractor shall collect all samples of suspected ACM and LBP in accordance with EPA and OSHA regulations and accepted industry proactive safety methods in a manner preventing airborne fiber exposure to the surveyor and facility personnel. The contractor shall restore visible sample locations to a condition as close to original as possible. The contractor shall encapsulate all locations to prevent any subsequent release of asbestos fibers after sample collection. The contractor shall mark sample locations, an exception to this are conspicuous sample locations within occupied areas. The contractor shall photograph sample locations at the time of sample collection. 1.4.1.5 Sample Analysis: The contractor shall analyze all representative bulk samples by polarized light microscopy (PLM) with dispersion staining in accordance with EPA Interim Method of the Determination of Asbestos in Bulk Insulation Samples, EPA-600/M4-82-020. Laboratories that are accredited under the National Voluntary Laboratory Accreditation Program (NVLAP) shall conduct all bulk sample analysis. The bulk samples resulting from the survey shall be managed or disposed of by the contractor in accordance with established state rules and regulations. 1.4.1.6 Facility Drawings: The contractor shall indicate the specific location of the ACM (friable and non-friable) and LBP on AutoCAD (version 2000 or later) drawings generated from blueprints and existing CAD drawings provided to the contractor. The contractor shall document the receipt of any drawings or blueprints provided to the survey team. When drawings are not available, the contractor shall provide survey related production schematics (i.e. line drawings to scale, using AutoCAD). Contractor shall take photographs of all sample locations to aid in future identification and record material condition at the time of observation. 1.4.1.6.1 Room/Space numbers will be included on the drawings as represented in the survey report with line if necessary to identify the extent of the room/space numbers. 1.4.1.6.2 Hathcing positive samples will be colored RED and shall be as follows: NET = Floor Tile ANSI31 = Ceiling Zig Zag = Roofs HONEY = Mechanical Equipment SOLID = All Other 1.4.1.7 Survey Safety: The contractor shall perform survey activities in a manner that will protect the survey team and facility personnel from exposure to asbestos fibers or lead dust. The contractor shall immediately notify the base Bioenvironmental Engineer (USAF Clinic Luke/SGPB and the Base Environmental Coordinator (56 CES/CEVCT) of any imminent asbestos or LBP hazards encountered during the course of the survey. The contractor shall likewise notify CES of any areas where access should be limited and signs should be erected immediately to warn of asbestos health risks. 1.4.2 Data Management System 1.4.2.1 Upgrade the existing ADAM Version 5.0 and Filemaker Pro Version 3.0 to ADAM Version 5.6 and Filemaker Pro Version 5.0-based relational database system. This is to include as many additional surveys in these specifications. The ACM/LBP data management system shall be a tool capable of quickly identifying potential ACM and LBP hazards at the installation within surveyed facilities, for particular spaces and for specific materials or building components. The system will provide a visual and quantitative means of managing ACM and LBP by viewing data screens and CAD drawings. The system shall allow for planning options for abatement prioritization and quantity/man-hour/cost estimations. The system shall be capable of providing consolidated and individual building data, producing AHERA assessments, tracking of plant abatement actions, cost modeling estimates for abatement actions, fiscal budget projections, and shall allow data fields to be added later by the base. The software system shall be capable of interfacing the database files and the CAD drawings. The system shall provide linked updating of the database and CAD drawings by user message system to insure accurate correlation between the database and the drawing files. 1.4.2.2 System Description: Relational database system shall break the information down into at least the following related tables: Sites ? Overall base characteristics Buildings ? Building specific characteristics Spaces ? Sub-areas within a building Materials ? Homogeneous areas of asbestos or lead-painted surfaces Samples ? Samples characterizing the homogeneous materials. Projects ? Abatement project characteristics The ACM/LBP data management system shall be a tool to be used by the government and the system shall allow for planning options for abatement prioritization and cost estimation. (ADAM Version 5.6 is a Filemaker Pro Version 5.0-based relational database system that can be ran from a stand-alone workstation or from a networked server. ADAM files can be exported as ASCII standard text format files. These files can be transmitted via e-mail or CD to other information clients/servers.) The system shall be a relational database design and shall be capable of storing, tracking, reporting and otherwise supporting the following activities: 1. Track inspection history for each building, including who performed the survey, what dates, and inspectors certification numbers for any type of inspection. Record a contact person and address for each building. Associate all buildings with a Site, and link the buildings to associated spaces and homogeneous asbestos and lead materials. Provide for the capability to link scanned images or electronic photos to the building records so they can be viewed on-screen or printed. Database shall be based on building Ids, names, and street addresses provided by Luke AFB. 2. Record space information, including space name, floor area, height, and comments. Associate spaces with buildings and homogeneous areas of asbestos and/or lead paint. 3. Track material locations, quantities, and conditions. Record the original quantity and all quantities removed during subsequent projects. Record material notes. Each unique homogeneous material at a building will be assigned a unique homogeneous area number and material abbreviation code specifying which building system it represents. Samples will be linked to the materials using these codes. 4. Track samples collected of homogeneous materials, including bulk asbestos, XRF lead and bulk lead. Record date collected, sample location, laboratory ID, analysis method, results and units. For asbestos samples, record up to three component layers of materials with different results for each material. Link samples to the materials using homogeneous area numbers and building system codes. 5. Import the lab results electronically, matching lab details with field details. 6. Create, record, maintain, and report on abatement projects. Record Project ID, name, start/stop dates, estimates, actual prices, and a project description. Link the projects to surveyed homogeneous areas. As materials are removed as a result of being included in projects, decrease the remaining quantity shown on query screens, summary tables, and reports. Link each project to a contractor, consultant, and project manager. For projects, record all associated waste manifests and air samples. For each waste manifest record the number, date, who signed it, the hauler, and the final landfill destination, including the final weight ticket quantity. Generate project close-out reports summarizing the scope of work using database specific material designators, air sample results, and listing of waste manifests. 7. Establish and maintain notification database with name and addresses. Be able to import notifyees from other sources. Link notifyees to site and building records. Generate building specific notifications for asbestos and lead paint. Maintain history of all past annual and project related notifications. 8. Link database records to one or more CAD drawings per building. From the database screens, call up associated drawings. Display highlighted appropriate drawing elements, depending on what level of database was selected. For example, if a drawing is queried from the building level, display the entire building drawing. If the database was queried at the same level, display a close-up of the sample location within the building. Find homogeneous materials on the drawings and highlight them based on user request. Drawing to be produced on AutoCAD release 2000 format. On building drawings, show space names, sample locations with color-coded results, and positive material locations using colored hatch patterns. There shall be one drawing per building with separate views used to record the roofs, different floors or major wings. Title block information shall be stored in ?paper-space,? the building backgrounds, and environmental elements shown in model space. All drawings shall be created in REAL dimensions and drawn by the contractor to scale. 9. Relational database system shall be fully Windows98 or Windows NT compatible, capable of running across a network, with one primary database storage location serving multiple users. Changes made by one user must be rapidly available to all other users. The system is capable of support up to 5 simultaneous users, with optional modules to add more simultaneous users. The system shall operate on a PC compatible desktop computer or workstation. The system shall operate using the copyrighted ADAM software and AutoCAD (release 2000 or higher) operating in the Windows98 or Windows NT environment. 1.4.2.3 System Testing. As individual building surveys are completed, data shall be entered directly into the database management system and software data error checking functions and system testing shall be performed. 1.4.2.4 Submittals. The contractor will submit the following documentation to verify their capability of performing the requirements of this contract: ] License and Bonding ] NVLAP Certification ] Inspector Certification ] XRF Training Certification (see 3.1.3) ] XRF Documentation (see 3.1.3) 1.5 Reports/Data and Other Deliverables 1.5.1 Work Plan: The contractor shall write a work plan detailing survey methods, work breakdown structure and timelines and schedules for work accomplishment. 1.5.2 Technical Report (separate from the survey system and database): The contractor shall write a technical report summarizing survey results for all facilities surveyed at Multiple Sites. This report shall identify the buildings surveyed and summarize locations and condition of all confirmed ACM. No ACM is to be assumed. Based on the quantity, location and condition of the positively identified ACM, facilities shall be prioritized using the AHERA models on the ADAM* data management system. The cost estimate shall detail the assessment of material volume and location and shall indicate the unit cost basis used to develop the total cost estimate. The contractor shall provide interim operations and maintenance procedures for the priority sites identified. Provide a listing of ACMs and LBP, immediate health threats with recommended interim operations and maintenance procedures for the materials identified. 1.5.3 Report Format: The Contractor shall develop the proposed report formats prior to beginning report preparation. To the maximum extent possible supporting data generated from the survey should be digitized and not listed in the written final summary reports. All of the hard copy original survey data, laboratory results, and blue prints for Multiple Sites AZ shall become a part of the final survey report deliverables. 1.5.4 Software Format: Software and data will be provided on the system hardware with an appropriate back up copy on tapes or removable mass storage device media, and must be compatible with the specified hardware. 1.6 Miscellaneous Requirements/Special Considerations 1.6.1 Building Records and Access: Existence of prior surveys, security requirements, and the relative complexity of the buildings will affect these survey effort and estimates. Approximate square footage of each building, along with information on number and type of buildings and operations at each building is provided from an extracted copy of the base real property records. II. SITE LOCATION Gila Bend Air Force Auxillary Field, Arizona III. BASE SUPPORT 3.1 Support By Agencies: 3.1.1 Base Civil Engineering (BCE): 3.1.1.1 BCE will need to provide to the contractor the following items: copies of drawings for all specified base facilities, (floor plans, certain plumbing and mechanical drawings), copies of any previous inspection and analysis reports for existing buildings; or copies of any pertinent contract documents relating to past ACM?s abatement projects. 3.1.1.2 The contractor?s survey team will require support from an individual(s), from CE, who is familiar with all base facilities. The individual(s) must be made available on a full-time basis for the duration of the survey. The individual(s) will be the team?s point of contact with all building managers and other organizations on base. 3.1.1.3 Some keys may need to be made available to the contractor?s team for access to certain buildings and mechanical rooms for the duration of the survey. Contractor site personnel will be responsible for restoring occasional visible sampling locations in occupied areas, to near original condition. (i.e., offices, where samples cannot be taken in concealed locations.) This will require small amounts of touch up painting for a number of sampling locations. The CE paint shop must supply support for this requirement. 3.1.2 Base Building Managers: Assistance from the building managers in the designated facilities will be required during the actual survey to insure access to all buildings on a timely basis in accordance with the survey schedule. This requirement necessitates an accurate, up to date list of names and phone numbers for these building managers will be needed for the kickoff meeting prior to the start of the survey. This list is to be provided by the CE survey point of contact. (Building managers need not plan to be present at the kickoff meeting.) 3.1.3 Bioenvironmental Engineering (BEE) and Military Public Health: As a result of the public interest and concern for issues revolving around ACMs, Bioenvironmental and military public health could potentially be subjected to questions about the survey. It will be critical that these offices understand all aspects of the survey. In previous surveys all of the contractor personnel have been instructed to refer all questions to these offices since they cannot act as spokespersons for the Air Force. Thirty days prior to bring the XRF gun on base, the BEE must be contacted and all literature and training certifications delivered for approval. 3.1.4 Base Security Police: Contractor personnel will need access on base for the duration of the survey and for all associated meetings. The contractors use of radio equipment on base must also be addressed. When necessary base security police will provide information and assistance for access to secure and restricted access areas on base. A complete listing of secure facilities and areas within facilities will be needed at the kick-off meeting. A representative from the security police should plan to be present at the kickoff meeting to discuss access-related issues. 3.1.5 Communications Squadron: The Communications Squadron must be advised of the contractor's use of radio equipment for the duration of the survey. Information about the specific equipment and frequencies to be used will be provided at the kickoff meeting. A representative from the Communications Squadron should plan to be present at the kickoff meeting to address these issues.
- Place of Performance
- Address: 56 CES/ Luke AFB, AZ
- Zip Code: 85309
- Country: US
- Zip Code: 85309
- Record
- SN00270959-W 20030307/030305213504 (fbodaily.com)
- Source
-
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