PRESOL | 89 | The ND Air National Guard has a requirement for catered meals for Primary Unit Training Assemblies (UTA) and Alternate Unit Training Assemblies (AUTA) to include contingency operations if required.

FBO DAILY ISSUE OF APRIL 05, 2003 FBO #0491
SOLICITATION NOTICE

89 -- The ND Air National Guard has a requirement for catered meals for Primary Unit Training Assemblies (UTA) and Alternate Unit Training Assemblies (AUTA) to include contingency operations if required.

Notice Date: 4/3/2003
Notice Type: Solicitation Notice
Contracting Office: USPFO for North Dakota, P.O. Box 5511, Bismarck, ND 58502-5511
ZIP Code: 58502-5511
Solicitation Number: DAHA32-03-T-0002
Archive Date: 6/17/2003
Point of Contact: Kathy Robinson, 701-333-2223
E-Mail Address: Email your questions to USPFO for North Dakota
(kathy.robinson@nd.ngb.army.mil)
Small Business Set-Aside: Total Small Business
Description: NA This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are be ing requested and a written solicitation will not be issued. Solicitation number: DAHA32-03-T-0002 is issued as a Request For Quotation (RFQ). The North Dakota Air National Guard (NDANG) intends to award a Firm-Fixed Price catered meal contract for a period of one Base Year of 12 months only. The catered meal requ irements are stated in the following statement of work: Statement of Work The NDANG Food Services Flight has a requirement for preparation, delivery and serving of catered meals for Primary Unit Training Assemblies (UTA) and Alternate Unit Training Assemblies (AUTA) to include contingency operations if required. SECT10N 1: Detailed Description/Specifications for Food Catering Service SCOPE OF WORK ? The period of the contract is for 1 May 03 to 30 Apr 04 (or upon completion of remodeling project). The Contractor shall prepare, deliver and serve catered meals to the NDANG. Meals will be for UTA/AUTA and/or contingency operations. Meal s will normally be for the lunch period only. The meals shall resemble the portions, variety and quality expected at established restaurants. The contractor shall perform to the standards set forth in this combined solicitation/synopsis. CONTINGENCY OPERATIONS - Meals for military contingency operations will include breakfast, lunch, dinner and a midnight meal (box lunch). These meals should also resemble the portions, variety and quality expected at established restaurants. Currently th e only contingency operations scheduled are for June 5th and 6th, 2003. Meals required are listed on the schedule provided. WORK LOCATION ? The NDANG is in the process of remodeling the dining hall facility. Therefore no food preparation area will be available at the NDANG location for food preparation. All food preparation shall be done at the vendor?s location and transported to the NDANG location in a timely manner. All meals will be served at the Vehicle Maintenance building located at 1400 28th Avenue North, Fargo, North Dakota 58102 (other locations could be used if necessary). GENERAL INFORMATION Start Up - Approximate date of award shall be on or before 1 MAY 03. Standards ? All services shall be performed in a professional manner and in accordance with the highest industry standards for delivery of food services. The contractor shall employ methods that are generally accepted industry standards and in compliance w ith North Dakota Requirements for Food and Beverage Establishments. This publication is available at the following web address: http: / /www.ehs.health.state.nd.us/ndhd/ADMIN/food/food.pdf Vehicle Operators ? Contractor personnel operating privately owned vehicles on the installation shall have a valid state driver?s license, insurance and shall comply with the 119th FW Standard Operating Procedures (SOP) that will be provided upon award. A security check and Contractor?s badge will be required for all employees whom shall be working under this specific contract. SECTION 2: PURCHASE, RECEIPT, AND CARE OF FOOD AND RELATED PRODUCTS: Food Products - The Contractor shall be responsible for the purchase of and payment for all food products required under this contract. Purchasing activity shall be conducted under the name of the Contractor Small Wares - The Government shall provide, at its expense, the following: dining area to include tables, chairs, ice, hot and cold serving tables, salad bar cart, electric grill, plates, utensils and napkins. Cleaning Requirements ? The Contractor will be responsible for cleaning the hot and cold serving tables and salad bar cart. Cleaning supplies will be provided by the Government. Delivery/Receiving - The Contractor shall be re sponsible for all delivery activities of meals to the NDANG location to include loading, unloading and proper storage of food. SECTION 3: MEAL PLANNING, PREPARATION AND SERVING PREPARATION - The contractor shall prepare all food, to the greatest extent possible, on the day it is to be served. Salads and sandwiches should be prepared as close as possible to the time of serving. Preparation methods will follow food nutrition pract ices to insure that nutrient, textural and flavor characteristics of the food are maintained. For all serving times an actual head count will be provided by the Contracting Officers Representative (COR) to the vendor 5-days prior to serving date. MENU REQUIREMENTS, PLANNING AND SUBMISSION ? For UTA & AUTA dates, two (2) menus for each training period shall be provided to the COR by the contractor for approval at least 5-days prior to serving date. For 24-hour contingency operations the contractor is required to plan and submit a complete 7-day menu to the COR for approval. This shall be done at least 5 days in advance of the serving period. Any changes to the menu must be approved by the COR prior to serving meals. Menu Minimum Requirements - The minimums provided here should always be supplemented with additional items to offer a Daily Menu that provides for balanced meals with high nutritional value. Breakfast should include, but is not limited to the following typ es of items: eggs, pancakes, waffles, French toast, grits, biscuits and gravy, sausage, ham, bacon, yogurt fruit, toast etc. The lunch and dinner meals should offer a good variety and must include a minimum choice of 1 entree, 1 vegetable, 1 starch, 1 frui t and 1 dessert item. The entr?e?s will not be served more than once in a seven-day period unless approved by the COR. This requirement does not apply to the Breakfast meal. Salad Bar Minimum Requirements -The salad bar will be available for all lunch meals and for lunch and dinner meals during 24-hour contingency operations. The salad bar quantity and variety of items must be similar to those provided by successful restaurant s. For example, it should include ingredients for a Garden salad, 4 different salad dressings, (2 reg. and 2 low cal), and 1 additional salad (i.e. pasta, bean, potato, etc.) Contractor Provided Items and Responsibilities - The following items must be available for the appropriate meals served: Salad Bar, Bread, Butter, Peanut Butter, Jelly, Cold Cereal, beverages to include- Coffee, Tea, Milk (1 ? pints per individual) and Jui ce Drink. The contractor will also supply condiments to include but not limited to Ketchup, Mustard, Mayonnaise, Salt Pepper, Sugar and any other condiment, which would normally compliment the specific entree being served. Vendor will provide containers f or keeping beverages at correct temperature. Box Lunches - The contractor will be required to provide box lunches as required through the year, these lunches should contain 2 sandwiches (with appropriate condiments), chips, fruit, dessert, drink and condiment packet. The condiment pack should contai n eating utensils, salt and pepper, napkin and wet-napkin. Exact number of lunchbox meals required will be given to the vendor by the COR at the time of requirement with a 3-day notice. Minimum Quality of Food Products - The following specifications represent the minimum quality of food products to be used under this contract. a. Beef and Veal, USDA Grade Choice, b. Pork, Lamb, and Poultry, USDA Grade A (#l), c. Eggs and Dairy Products, USDA Grade A, d. Frozen Food, USDA Grade A, e. Fresh Produce, Fancy, f. Canned Products, USDA Grade A. All other food and food products must be of comparable quality as defined above. (All meat products MUST be produced in the USA. Seafood products when possible) SECTION 4: OPERATING HOURS, BILLING AND PAYMENT PROCEDURE Payment- Based on the number of meals served by the vendor and agreed upon by both parties, the contractor w ill be paid by the 119th FW Finance office. The contractor will be required to register with the Central Contractor Register (CCR) and accept a form of Electronic Funds Transfer (EFT) Cancellation Procedures- The Government reserves the right to change the quantities or cancel meals with a 3-business day minimum notice prior to serving date, and the NDANG would be responsible for meal costs incurred after the 3-business day minimum requ irement. At anytime, the Government reserves the right to cancel the contract with a 15-day written notice. Operating Hours- The dining facility will be open for serving during the following times: Breakfast: Delivery time: 5:30 AM Serving Time: 6:00 - 7:00 AM Lunch Delivery time: 10:30 AM Serving Time: 11:00 - 12:30 AM Dinner Delivery time: 4:40 PM Serving Time: 5:00 - 6:00 PM Box Lunches Delivery time: 7:00 PM Serving Time: N/A UTA Meal/AUTA and Training Periods to include Contingency Operations (*) and Number of Meals Required. The North Dakota Air Guard will provide the number of estimated meals 5 days before the serving date. Date of Meal Est. Number of meals Date of Meal Est. Number of meals May Primary UTA May Alt UTA 03 May 03 450 17 May 03 150 04 May 03 450 18 May 03 150 Jun Primary UTA Jun Alt UTA 05 Jun 03* 450 06 Jun 03* 450 07 Jun 03 450 21 Jun 03 150 08 Jun 03 450 22 Jun 03 150 July Primary UTA None Aug Primary UTA Aug Alt UTA 02 Aug 03 450 16 Aug 03 150 03 Aug 03 450 17 Aug 03 150 Sep Primary UTA Sept Alt UTA 06 Sep 03 450 20 Sep 03 150 07 Sep 03 450 21 Sep 03 150 Oct Primary UTA Oct Alt UTA 04 Oct 03 450 18 Oct 03 150 05 Oct 03 450 19 Oct 03 150 Nov Primary UTA Nov Alt UTA 01 Nov 03 450 15 Nov 03 150 02 Nov 03 450 16 Nov 03 150 Dec Primary UTA Dec Alt UTA 06 Dec 03 450 13 Dec 03 150 07 Dec 03 450 14 Dec 03 150 January through April UTAs have not been scheduled. Schedule will be provided to the vendor upon publication. Estimated meal numbers will remain the same as the previously scheduled UTAs. *Meals for contingency operations tentatively scheduled for June UTA (subject to change) are as follows: 5 June ? Lunch, supper and box lunch. 6 June ? Breakfast and lunch. 7-8 June ? Lunch only. The following quantities are estimated for the contract period of 1 May 2003 through 30 April 2004 Item Description Estimated Qty CLIN 0001 Primary UTA Noon Meal 9,900 meals for UTA periods CLIN 0002 Alternate UTA Noon Meal 3,300 meals for UTA periods CLIN 0003 Contingency Operations Meals See Details In CLINS 0003AA- 0003AD CLIN 0003AA Contingency Operations Breakfast 450 meals for contingency period CLIN 0003AB Contingency Operations Noon 900 meals for contingency period CLIN 0003AC Contingency Operations Dinner 450 meals for contingency period CLIN 0003AD Contingency Operations Box Lunch 450 meals for contingency period This estimate is not a representation to an Offeror that the estimated quantity will be required or ordered, or that conditions affecting requirements will be stable or normal. CLIN 0001 - Primary UTA Noon Meal Price per meal - _________________ CLIN 0002 - Alternate UTA Noon Meal Price per meal - _________________ CLIN 0003 - Contingency Meals See Details In CLINS 0003AA- 0003AD CLIN 0003AA - Contingency Breakfast Meal Price per meal - _________________ CLIN 0003AB - Contingency Noon Meal Price per meal - _________________ CLIN 0003AC - Contingency Dinner Meal Price per meal - _________________ CLIN 0003AD - Contingency Box Lunch Meal Price per meal - _________________ Delivery dates are defined in the Statement of Work (See Calendar) and are subject to change with written notice to the contractor. The solicitati on document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2001-13 dated 18 March, 2003. This acquisition is 100% set-aside for small business. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. Evaluation and award will be based on the overall best value to the Government through comparative evaluation of offers. Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, w ith its quotation. Representations and Certifications can be obtained from the following site: http://farsite.hill.af.mil/vffara.htm . If unable to obtain the Representations and Certifications contact MSGT Brit D. Stevens by fax at 701-451-2334 or via e -mail brit.stevens@ndfarg.ang.af.mil The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisitio n. The following clauses also apply to this acquisition: 52.203-6 Restrictions on Subcontractor Sales to the Government with Alternate I, 52.219-8 Utilization of Small Business Concerns, 52.219-14 Limitations on Subcontracting, 52.222-21 Prohibition of S egregated Facilities, 52.222-26 Equal Opportunity, 52.222-35 Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era, 52.222-36 Affirmative Action for Workers with Disabilities, 52.222-37 Employment Reports on Disabled Veterans and Veteran s of the Vietnam Era, 52.225-13 Restriction on Certain Foreign Purchases, 52.232-33 Payment by Electronic Funds Transfer ? Central Contractor Registration, 52.232-36 Payment by Third Party, 52.217-8 Option to Extend Services, 52.217-9 Option to Extend the Term of the Contract, 52.232-18 Availability of Funds, 252.201-7000 Contracting Officer?s Representative, 52.232-19 Availability of Funds for Next Fiscal Year, 52.245-4 Government Furnished Property Quotes may be faxed or mailed to NDANG/LGC 1400 28th Ave N, Fargo ND, 58102-1051 NLT (18 APR 03 / 2:00PM CST) For additional information contact MSGT Brit D. Stevens via fax 701-451-2334 or E-mail: brit.stevens@ndfarg.ang.af.mil
Place of Performance: Address: North Dakota Air National Guard 1400 28th Avenue North Fargo ND; Zip Code: 58102; Country: US
Record: SN00294847-W 20030405/030403213721 (fbodaily.com)
Source: FedBizOpps.gov Link to This Notice
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89 -- The ND Air National Guard has a requirement for catered meals for Primary Unit Training Assemblies (UTA) and Alternate Unit Training Assemblies (AUTA) to include contingency operations if required.