SOLICITATION NOTICE
R -- Develop Risk Management Plan
- Notice Date
- 5/14/2003
- Notice Type
- Solicitation Notice
- Contracting Office
- Department of the Air Force, Air Education and Training Command, Randolph AFB Contracting Office, 395 B Street West Suite 2, Randolph AFB, TX, 78150-4525
- ZIP Code
- 78150-4525
- Solicitation Number
- FQCES1311305
- Response Due
- 5/30/2003
- Archive Date
- 6/14/2003
- Point of Contact
- Faye Shepherd, Contract Specialist, Phone 210-652-5180, Fax 210-652-7298, - Luis Guzman, Contract Specialist, Phone 210-652-5178, Fax 210-652-5135,
- E-Mail Address
-
faye.shepherd@randolph.af.mil, luis.guzman.@randolph.af.mil
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis and solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a request for quote (RFQ). This procurement is being issued as 100% SMALL BUSINESS SET-ASIDE. Submit written offers (oral offers will not be accepted), on RFQ FQCES1311305. The North American Industry Classification System (NAICS) code 541611 applies. All firms or individuals responding must be actively registered in the DoD Central Contractor Registration (CCR) database, NO EXCEPTIONS. To register, you may apply through the Internet at http://www.ccr.gov. Offerors must also have a commercial and government entity code (CAGE Code). All responsive business offerors will be considered by the agency. Award will be made using Simplified Acquisition Procedures, therefore the evaluation procedures at FAR 13.106-2 will be used. A Firm-Fixed Price award will be made to the responsible offeror submitting the quote that provides the Best Value to the government. Proposal shall be in accordance with the following scope of work: The Contractor shall provide all services to bring RAFB into compliance with Section 112(r) of the federal Clean Air Act as amended, and applicable state regulations. All elements of a Risk Management Program shall be developed for RAFB. The Contractor shall update the existing Risk Management Plan. This program and plan shall meet all the provisions required by the United States Environmental Protection Agency (U.S. EPA) as specified in 40 CFR 68 Subparts A-G. Performance of this effort will require a thorough review of each installation?s current risk management program/procedures applicable to each covered process. The EPA requires that a Risk Management Plan be developed for all processes involving regulated substances in excess of threshold levels. Examples of typical covered processes include: chlorine used to treat water and/or wastewater (stored in quantities equal to or in excess of 2,500 pounds), and propane used in firefighter training (stored in quantities equal or in excess of 10,000 pounds). A Risk Management Program update includes a hazard assessment, prevention program, management system, emergency response program, and a Risk Management Plan. The Contractor shall provide consulting services as specified throughout this Statement of Work (SOW). All data collection activities, correspondence, and meetings with personnel from each installation will focus on completing the following deliverables: Identification and/or Verification of Processes Covered by Risk Management Program; Hazard Assessment/Modeling; Program Level Determination; Emergency Response Program; and Federal Risk Management Plan. For purposes of cost estimation and technical program development, the scope of this project should assume the following: (a) HazMart/EMIS data and other/better available information on the base chemical/material storage and use will be provided to the contractor in hard copy or electronic format, depending on availability. (b) The propane processes at the fire training area will be covered under the Risk Management Program. Any additional processes that require compliance with the Risk Management Program will be discussed with the COR and will require a modification to this SOW. (c) Installation will provide the contractor with access to existing procedures, policies, and other documents governing the proper management and handling of hazardous substances. Contractor personnel shall not provide news releases or conduct media interviews concerning the work performed under this SOW. All media inquiries will be directed to the Contracting Officer (CO) or his/her technical representative (COR). Contractor personnel shall not contact any regulatory agency without prior approval by the COR. Title III of the Clean Air Act Amendments of 1990 resulted in the addition of Section 112(r), ?Prevention of Accidental Releases? to the Clean Air Act. Section 112(r) specifies requirements for the Environmental Protection Agency (EPA) to promulgate a list of extremely hazardous substances which, in the case of accidental release, are known to cause or may reasonably be anticipated to cause death, injury, or serious adverse effects to human health or the environment. The EPA promulgated the final listing of regulated substances on 31 January 1994 and incorporated it into 40 CFR 68. The list consists of 77 toxic and 63 flammable substances and includes threshold quantities for each substance. Section 112(r) also specifies requirements for the EPA to promulgate regulations to prevent accidental releases of regulated substances. The EPA?s final rule for accidental release prevention requirements was promulgated on 20 June 1996 and was also incorporated into 40 CFR 68. The rule requires applicable sources to implement a risk management program. Applicable sources are stationary sources with processes that involve more than a threshold quantity of a regulated substance. Processes with regulated substances above the threshold quantities are referred to as ?covered processes.? The main elements of a risk management program include: conducting a hazard assessment, documenting a management system, implementing a prevention program, implementing an emergency response program, and preparing/submitting a Risk Management Plan to the appropriate administrative/regulatory agency. Contractor shall comply with all applicable federal, state, and local environmental statutes, regulations, rules (including all changes and amendments), and Presidential Executive Orders. Department of Defense Directives (DoDD), Air Force Instructions (AFI), and other guidance documents referenced below, contain significant information of Air Force policies and procedures, and as such, shall be considered guidance information: Clean Air Act, Section 112(r), ?Prevention of Accidental Releases? Applicable State Regulations and Statues, Title 40 Code of Federal Regulations (CFR) Part 68 (40 CFR 68), ?Chemical Accident Prevention Provisions?, EPA Final Rule, ?List of Regulated Substances and Thresholds for Accidental Release Prevention; Requirements for Petitions Under Section 112(r) of the Clean Air Act as Amended,? 31 January 1994, 59 FR 4478. EPA Proposed Rule, List of Regulated Substances and Thresholds for Accidental Release Prevention; Proposed Amendments,? 15 April 1996, 61 FR 165 98. EPA Final Rule, Accidental Release Prevention Requirements: Risk Management Programs Under Clean Air Act Section 112(r)(7),? 20 June 1996, 61 FR 31668. ?Risk Management Plan Data Elements,? U.S. EPA, undated. ?RMP Offsite Consequence Analysis Guidance,? U.S. EPA, 24 May 1996. ?Model Risk Management Program and Plan for Ammonia Refrigeration,? U.S. EPA, May 1996. 29 CFR 1910.119, ?Process Safety Management of Highly Hazardous Chemicals.? The Contractor shall participate in progress meetings and telephone conference calls as required to successfully complete this project. The Contractor shall be responsible for generating meeting minutes for any meetings held. The meeting minutes shall document all items discussed and shall include a list of attendees. The Contractor shall be responsible for obtaining and monitoring assigned (used by his/her own staff) security badges and vehicle passes, used for the duration of this contract. All requests for security badges or vehicle passes, will be processed through 12 Contracting Office. All badges and passes will be returned to the base point of contact (POC)- upon expiration of the badge, upon completion of the project, or when possession of the badge is no longer necessary (e.g., upon removal or project completion) of contracted personnel from specific projects). Photography of any kind must be coordinated through the installation POC. Develop a risk management plan or update existing plan for applicable processes in accordance with 40 CFR Part 68. Prepare a Risk Management Plan (RMP) or update the existing RMP information for each covered process at RAFB. The Contractor shall develop an RMP (same as above) that meets all the criteria and requirements specified in the regulations. At minimum, the RMP will be a relatively brief document consisting of an executive summary, description of processes covered, a data elements checklist consisting of Yes/No responses, numerical data (such as the population count vulnerable to the worst-case release), and various supporting attachments. Because the Risk Management Plan and attachments will become part of the base?s public record upon submittal to the agencies, it is the public?s ?window? into how each installation manages chemical risks. Therefore, the Contractor must address the Risk Management Plan?s importance to the base?s public image and should use adequate care and review by the COR and base POCs during development of this document. The first part of the task involves developing or revising a draft Risk Management Plan for Air Force review and comment. The Contractor shall compile and use the data gathered and developed as part of the earlier tasks to complete the data elements checklist. Any additional data collection during this task should be limited to telephone calls and clarifications. All data should be coordinated through the local environmental protection committee (EPC). The Contractor shall perform the second portion of this task toward the end of the period of performance for this project. Using the final hazard assessment results and comments from the Air Force on the draft Risk Management Plan, the Contractor should generate a document suitable for regulatory submittal. While major scenario or modeling changes are not anticipated during the period of performance, future U.S. EPA guidance and/or industry consensus may allow changes in some of the model inputs or assumptions. Based on initial Air Force comments, agency input, and any changes in U.S. EPA guidance or regulations, the Contractor will prepare a final plan for final Air Force review. The final Risk Management Plan will be provided in both hard copy and electronic format along with detailed instructions for Air Force submittal to the regulators. Contractor shall assist in all submittals. The Contractor shall verify that the identified processes are the only covered processes at each installation. This will involve a review of available hazardous material inventories, submittals for Emergency Planning and Community Right-to-Know Act (EPCRA) compliance, and interviews with personnel. If the Contractor identifies additional processes that trigger the Risk Management Program requirements, the scope and associated costs for this effort will be discussed immediately with the COR. The Contractor shall then use the Lookup Tables developed by the U.S. EPA to establish the worst-case scenario (WCS) impact zone for the Risk Management Program-covered process. The objective of this task will be to estimate distances to endpoints and the population within the impact zones. The Contractor will also consult with base POC and other appropriate personnel regarding the selection of Alternative Release Scenarios (ARS) for the covered process (proposed fire training propane tank). Similar to the WCS described above, the U.S. EPA?s Lookup Tables will be used to estimate the impacts of ARS releases. Such releases are typically more reasonable and likely to occur than the WCS and must be included in the Risk Management Program. Once the Contractor has estimated the accident impacts and public receptors, it will be possible to determine whether processes quality for Program 1, 2, or 3. Under the Risk Management Program rule, different processes may qualify for different program levels. The appropriate level for each process depends on proximity to public receptors, whether the process is subject to the Process Safety Management (PSM) standard, and other factors. A process in program 1 has significantly fewer requirements than a process in program 2 or 3. A process in program 2 will be subject to entirely different prevention program criteria than a process in program 3. In this task, the Contractor shall develop a Prevention Program for the propane and chlorine storage and handling process at each installation, assuming that each qualifies for Program 2. This prevention program will need to include the following elements: Safety Information, Hazard Review, Operating Procedures, Training, Maintenance, Compliance Audits, and Incident Investigation. Note: Risk Management Program-covered propane processes with no public receptors in the worst-case impact zone will qualify for a Program 1. No prevention program will be needed for these processes. The Contractor shall review existing emergency planning and response documentation associated with the Risk Management Plan-covered process. Data collection activities will include discussions with the Disaster Preparedness Office, the Base Fire Department, the Base Bioenvironmental Engineer, and other responsible organizations; a review of existing material handling and emergency response procedures; and reviews of process-specific equipment and resources available for use during an emergency. Based on these activities, the Contractor will develop a technical memorandum that defines recommendations for achieving compliance with the Risk Management Program emergency response requirements. The memorandum will be submitted with supporting information appended. During this task, installation personnel will provide the Contractor with timely access to all appropriate personnel and information. However, the Contractor is responsible for identifying and obtaining the information necessary to complete this task. The Contractor shall present, discuss, and explain the approved Risk Management Program to appropriate installation personnel. This meeting shall include explaining the regulatory requirements (including record keeping), training the major components of a risk management program. Installation personnel shall include, but not be limited to, Environmental Office, Safety Office, Public Affairs Office, Legal Office, Fire Department, and Facilities Maintenance. The meeting should assist personnel from each discipline to define their roles and responsibilities in regard to this rule. The Contractor shall collect, prepare, publish, and distribute the data in the quantities specified by POC. The Contractor shall designate a focal point who shall integrate the total data management effort and manage changes, additions, or deletions of data items. In addition, the Contractor shall identify items to be added or deleted. Deliverables shall be in accordance with the CDRLs applicable to this DO. Upon request, installation personnel will supply the Contractor with copies (either hard copy or electronic files) of existing management plans, sampling plans, operating records and analytical results, and other documents that are essential to completing the air emissions inventory. The Contractor shall reproduce these documents and return the originals to the government within 72 hours of issue. Installation personnel will ensure that all base personnel who are essential to this effort (i.e., source operators) are available to provide necessary information. The Randolph AFB POC is Mr. Richard Cepeda, Telephone: 210-652-4668, FAX: 210-652-3685. 12 CES/CEV, 1651 5th Street West, Randolph AFB TX 78150-4513, email: Richard.Cepeda@Randolph.af.mil. All proposal should be faxed or emailed to Ms. Faye Shepherd, Telephone: 210-652-5178, FAX 210-652-5135 e-mail Faye.shepherd@randolph.af.mil. All proposal must be received into the 12th Contracting Sq LGCA, 395 B Street West Ste, Randolph AFB TX 78150-4525 by 4:30 pm 30 May 2003.
- Place of Performance
- Address: 1651 5th Street West, Randolph AFB TX
- Zip Code: 78159-4513
- Country: USA
- Zip Code: 78159-4513
- Record
- SN00323867-W 20030516/030514213348 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |