MODIFICATION
J -- Power Systems & Controls - Havana, Cuba
- Notice Date
- 6/19/2003
- Notice Type
- Modification
- Contracting Office
- Department of State, Office of Logistics Management, Acquisition Management, P.O. Box 9115 Rosslyn Station, Arlington, VA, 22219
- ZIP Code
- 22219
- Solicitation Number
- SALMEC-03-Q-0110
- Response Due
- 7/1/2003
- Archive Date
- 7/7/2003
- Point of Contact
- Denise Williams, Procurement Technician, Phone 7038754244, Fax 7038756292,
- E-Mail Address
-
williamsda@state.gov
- Description
- "BRAND NAME OR EQUAL" ALL OR NONE NO SPLIT SHIPMENTS. MUST MEET ALL SPECIFICATIONS REQUIRED. F.O.B. DESTINATION. LOWEST PRICE TECHNICALLY ACCEPTABLE (LPTA). REQUIRED DELIVERY. All responsible small businesses may submit a quote which if timely received shall be considered by the agency. Vendors shall fax uploaded quote by the deadline to P.O.C. Vendors shall call to confirm receipt after faxing uploaded quote Dept. of State, POC Denise A. Williams (703) 875-4224; FAX: (703) 875-6292; Email: williamsda@state.gov PRIOR TO SUBMITTING YOUR QUOTE, PLEASE REFER TO PARAGRAPH 4.0 OF SOW FOR SECURITY REQUIREMENT. PLEASE REFER TO PARAGRAPH 5.4 (PROCUREMENT AND SHIPPING) BEFORE SHIPPING OUT MATERIAL TO BROWNSVILLE, TEXAS. Provide price for all required material, excluding shipping costs, to perform UPS Annual Preventive Maintenance on the existing UPS system located at the US Embassy in Havana, Cuba, in accordance with the attached Statement of Work. OBO/FAC point of contact is James Alden (703) 875-5674. Provide price for all travel associated cost to include hotel and per diem if applicable. Provide labor cost to complete the SOW and deliverables. STATEMENT OF WORK UPS PREVENTIVE MAINTENANCE U.S. EMBASSY COMPOUND HAVANA, CUBA 1.0 INTRODUCTION The United States Embassy in Havana Cuba has one existing Power Systems & Controls UPS system. This combination static/motor-generator UPS is rated for 250 KVA of load. New VRLA batteries are scheduled for installation in June 2003, replacing the existing battery bank. Neither new batteries nor their installation is part of this work statement. System location and nameplate data are as follows: Location: Havana Cuba Manufacturer: Power Systems & Controls KVA: 250 KW: 200 Date installed: Sept. 1994 Quantity: Single Module Model No.: XC250RT/BP Serial No.: DTS/DOS-HCM3313 Utility power: 3-phase, 208 VAC, 60 cycles. 2.0 SCOPE OF WORK. The purpose of this SOW is to secure the materials and qualified labor required for successful completion of the following work at the U.S. Embassy compound in Havana Cuba. At a minimum the UPS service shall include the following: 1. Perform annual preventive maintenance to include interior and exterior cleaning of the UPS system. Component inspection and connection tightening. Replace any failing components using onsite US government spares. Check system SCR's for load sharing, and record all system meter readings. Provide post's Facilities Manager a complete list of any required or suggested material replacements not presently onsite. Perform all function tests and calibrate unit. Test all UPS alarms and remote alarm panels. 2. Replace MG set O-rings and gaskets, grease and lubricate MG and pony motor bearings and coupling in accordance with paragraph 2.2 of this work statement. Inspect motor, generator and induction pony motor bearings, seals and shafts for excessive heat, noise or loss of lubricant. Inspect and report on the condition of the flex coupling, drive belts, internal wiring and overall condition of MG set and pony motor. 3. Perform battery maintenance. This shall include cell voltage readings and an overview inspection of the battery strings condition. If there are any noticeable discrepancies, such as a corroded connection or a loose wire, this shall be brought to the immediate attention of site maintenance personnel and the Facility Manager. 4. Provide a complete list of all UPS spares available onsite. 5. Provide a narrative summary of all findings, repairs, conditions, readings and a one-line diagram of the UPS distribution system. See deliverables in para. 3.0 of this work statement. 2.1 WORK STANDARDS. The contractors performing technician must be trained and experienced on Power Systems & Controls UPS systems. The contractor is responsible for providing the service technician the proper tools and test equipment to accomplish each segment of this work statement. 2.2 PRODUCTS USED. Use of U.S.-manufactured products is preferred where not required. All contractors provided material must be a compatible in size, rating and quality of the part it is replacing. Use only the following lubricants for the lubrication requirements specified in paragraph 2.0 a. Andersol #786 synthetic severe duty grease or approved substitute is required for lubrication of the Zurn Coupling. b. Chevron SRI-2 grease or approved substitute is required for lubrication of the Marathon Induction Pony Motor, Marathon Synchronous Motor and Synchronous Generator. 2.3 MISCELLANEOUS ON-SITE WORK. None. 2.4 COMMENCEMENT OF TRAVEL TO SITE AND WORK. The contractor shall under no circumstances incur any travel or other costs, or begin the travel to the site or work at site until a cable granting country clearance is received and a signed purchase order is issued. Once all needed material is onsite, visit dates will be coordinated between Embassy personnel, contract COR and the contractor. The contractor will be asked to furnish the COR the traveling technicians flight itinerary and security information. The COR will assist the awarded contractor in obtaining a Cuban visa. The travelers passport must be submitted to the Cuban Affairs Office by the COR and remain there during the visa process. The contractor must allow up to forty-five (45) days for the visa process. 2.5 SERVICE INTERRUPTIONS. The contractor shall plan, coordinate, and schedule all UPS site work with the Embassy Facilities Manager. Notification of this planned outage must be made to the Administrative Officer (Admin) and Information Management Officer and UPS users via the Embassy Facilities Manager. Notification shall include the loads within the facility to be affected by the outage and the hours and dates of interruptions. The contractor must schedule work to maintain flexibility since interruptions may not be granted on the date(s) requested. Electrical shutdowns and operation of electrical breakers, to include UPS bypass transfer, shall be accomplished only by qualified personnel and upon advance approval of the Embassy Facilities Manager. Where fire protection, detection, or evacuation alarms are affected, advance written approval of the Embassy Facilities Manager shall be obtained. The implementation plan should be focused on minimizing any interruptions. Proper lock out/tag out procedures should be followed to maximize safety; the contractor shall supply lock out/tag out materials. Power shall be maintained to all operational loads during normal working hours and maintained to all critical loads at all times except for planned and approved short duration switchovers or outages. 2.6 DEFECTIVE EQUIPMENT. In the performance of UPS preventive maintenance the contractor shall replace any failing or faulty component using onsite Government furnished spares at no extra charge. 2.7 CLEANING OF THE UPS. A thorough cleaning of the unit shall be performed under this work statement. 2.8 SITE RESTORATION. The contractor shall ensure that all facilities receiving this work shall be left in a condition acceptable to OBO, the Embassy Facilities Manager and Embassy Admin upon completion. 2.9 DISPOSAL OF MATERIALS REMOVED. The Embassy shall be responsible for the disposal of all trash created while performing this work statement. The contractor shall transport all materials to be disposed of from the point of removal to the designated disposal storage site, and shall ensure that all items removed through this work are disposed of properly. 2.10 TRAINING. The contractor shall train one or more Embassy representatives in the proper operation and maintenance of the UPS. Training shall be a minimum of 4 hours or until the Embassy representatives have an adequate comfort level with the units operation and maintenance. 2.11 SAFETY. Safety is the highest priority on this and all OBO/OM/FAC projects. The contractor shall direct all of those under his charge to work safely. Regular safety meetings shall be held among on-site contractor personnel, and safety concerns shall be brought to the attention of the Post Safety and Health Officer (POSHO) and the COR. 3.0 REQUIREMENTS AND DELIVERABLES. The contractor shall provide two (2) copies of a typed summary report within 30 days of site work statement completion. The report must be written in the English language. The report can be either hard copy or delivered electronically. One report to be delivered to the post's Facilities Manager and the other to James Alden, OBO/OM/FAC/MS, Dept. of State, Washington, D.C., 20522-0611, or aldenjn@state.gov. At a minimum the report shall include the following information: 1. Narrative summary of all findings, problems, and corrective action pertaining to the existing UPS and critical power distribution system. Include output load readings (KW), input and output voltage and amperage readings. Battery conditions and cells voltage readings. Include all UPS & Battery nameplate data and a list of useable onsite UPS spare parts. 2. Provide a one-line diagram of the existing UPS distribution system. 4.0 SECURITY REQUIREMENTS. The successful offeror must possess a minimum SECRET Facility Clearance issued by Defense Security Service (DSS). A Contract Security Classification Specification (DD Form 254) will be issued at the time of contract award by DS/ISP/INB. Security provisions specified in the DD Form 254 must be followed. At a minimum, the servicing technician must have an active FINAL SECRET clearance certified to DoS DS/ISP/INB via a Visit Authorization Request (VAR) with attached Letter of Consent from DSS and favorable DoS DS name check to perform on this work statement. Refer to para. 2.4 of this work statement. 5.0 PROJECT COSTS AND TRAVEL. This section provides the basis for payment of the contractor, and defines those activities related to the project that will be paid directly by OBO and the Embassy. 5.1 BASIS. The agreed upon cost of this work shall be a fixed price inclusive of all labor, equipment, materials, shipping, travel, and per diem costs. 5.2 ALLOWANCE FOR MISCELLANEOUS TIME REQUIREMENTS. The contractor's price proposal must allow for time delays that may be encountered in coordination of a planned UPS outage. Including but not limited to delayed access to certain building spaces, meetings and report writing. No additional funds will be provided to compensate for additional time requirements or delays that could have been reasonably anticipated. 5.3 TRAVEL AND PER DIEM. It is the contractor's responsibility to understand Department of State's travel rules and guidelines for contractors prior to incurring any costs. Costs incurred in violation of established travel rules and guidelines of the Department of State shall not be paid. A visa is required, it is the contractor's responsibility to have a valid passport and obtain a visa. Refer to para. 2.4 of this work statement for visa assistance. 5.4 PROCUREMENT AND SHIPPING. The contractor shall order all needed materials within five (5) working days of issuance of the purchase order. Materials shall be shipped in timely manner to the address provided. The Air Way Bill (AWB) number and dispatch details shall be provided to the Embassy contacts on shipment so that the Embassy can facilitate customs clearance. Note: the clearance process cannot take place until the AWB has been received from the carrier and my take as long as three weeks. Ship material to the below address via DHL or FEDEX only. The Dept. of State will ensure delivery from dispatch agency to Post. Mail Stop: US Interests Section-Havana Attn: Facilities Manager Fred Maseda US Logistics Center (shipping & handling PO# provided on contract award) 225 Vermillion Road Brownsville, TX 78521 Phone 956-982-3916 5.5 PROJECT COMMENCEMENT. The contractor shall be on-site and shall begin performance of the work within thirty-days of material arrival confirmation. Contractor must follow the guidelines outlined in paragraph 2.4 of this work statement. Projected site visit to occur in September 2003. 6.0 POINTS OF CONTACT 6.1 OBO CONTACT. Point of contact for this work is Washington-based OBO/OM/FAC/MS Facilities Management Specialist, James Alden, 703-875-5674, Email: aldenjn@state.gov 6.2 EMBASSY CONTACT. On-site points of contact for this work are the Embassy Facilities Manager Fred Maseda, Phone No.: 011-53-7-33-3551; Fax 011-53-7-33-3700; Email: Masedafa@state.gov
- Place of Performance
- Address: US Embassy
- Country: Havana, Cuba
- Country: Havana, Cuba
- Record
- SN00351776-W 20030621/030620004203 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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