MODIFICATION
R -- Travel and Voucher Specialist
- Notice Date
- 7/3/2003
- Notice Type
- Modification
- Contracting Office
- Agency for International Development, Washington D.C., USAID/Washington, 1300 Pennsylvania Avenue, NW Room 7.10-006, Washington, DC, 20523
- ZIP Code
- 20523
- Solicitation Number
- DCHA-OTI-03-1588
- Response Due
- 7/21/2003
- Archive Date
- 8/5/2003
- Point of Contact
- Gerald Render, Contracting Officer, Phone 202-712-0113, Fax 202-216-3406,
- E-Mail Address
-
grender@usaid.gov
- Description
- ISSUANCE DATE: July 3, 2003 CLOSING DATE: July 21, 2003, 1600 Local Time Ladies/Gentlemen: SUBJECT: Solicitation for Services of a Travel Voucher Specialist in DCHA/OTI, Solicitation No. DCHA/OTI-03-1588 The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking applications of qualified U.S. Citizens interested in providing Personal Services Contract (PSC) services as described in the attached solicitation. Submittals shall be in accordance with the attached information at the place and time specified. In order to be considered for the position a candidate must meet the Minimum Qualifications listed in the solicitation. Consideration and selection will be based on a panel evaluation of the applications vis-a-vis the Evaluation Criteria. Resumes may be attached to the SF-171 or OF-612 and applicants are encouraged to write a brief appendix to demonstrate how prior experience and/or training addresses these criteria. Applicants are reminded and required to sign the certification at the end of the SF-171 or OF-612. The U.S. mail system is not as reliable as other methods of submitting applications, such as courier, overnight mail services, hand delivery, fax (at the number below) or by e-mail to grender@usaid.gov (hard copies of certain documents may be requested.) Applicants are responsible for submitting the SF-171 or OF-612, so as to reach the Government office designated in the solicitation by the closing date and time specified in the solicitation whether submitted by courier, overnight mail services, hand delivery, fax or e-mail. An application received after the closing date and time will be considered late, unless there is acceptable evidence to establish that it was received by the Government installation prior to the time and date specified in the solicitation. Any questions as well as submission of proposals in response to this solicitation must be directed to: Gerald C. Render, Management Team Leader U.S. Agency for International Development DCHA/Office of Transition Initiatives Room 2.09-063, RRB 1300 Pennsylvania Ave., NW Washington, DC 20523-2900 Telephone: 202-712-0113 Fax: 202-216-3406 e-mail: grender@usaid.gov Applications that are submitted by courier service or hand carried must be accepted at the 14th Street entrance of the Ronald Reagan Building. The courier must inform the guard there is a package for OTI, Gerald C. Render. The guard will contact that person and inform them that there is a package for pick-up at the 14th Street entrance. Packages cannot be dropped off at the desk, someone must accept the application from the courier. Applicants should retain for their records copies of all enclosures which accompany their applications. Sincerely, Gerald C. Render Contracting Officer SOLICITATION NUMBER: DCHA/OTI-03-1588 ISSUANCE DATE: 3 July 2003 CLOSING DATE/TIME: 21 July 2003, 16:00 (4:00pm) Local Time POSITION TITLE: Travel and Voucher Specialist MARKET VALUE: $40,044 - $52,058 PERIOD OF PERFORMANCE: Two Years PLACE OF PERFORMANCE: Washington, DC SECURITY ACCESS: Secret AREA OF CONSIDERATION: U.S. Citizens Only (Security Clearance Required) I. POSITION DESCRIPTION INTRODUCTION OTI was created in 1994 as a distinct operating unit within USAID to help local partners advance peace and democracy in priority conflict-prone countries. Seizing critical windows of opportunity, OTI works on the ground to provide fast, flexible, short-term assistance targeted at key transition needs. Countries experiencing a significant political transition in the midst of a disaster or emerging from civil conflict have unique needs that cannot be fully addressed by traditional disaster relief. Timely and effective assistance to promote and consolidate peaceful, democratic advances can make the difference between a successful or a failed transition. OTI uses such mechanisms as support for re-integration of ex-combatants into civilian society; development of initiatives to promote national reconciliation; identification of quick-impact community self-help projects to meet urgent economic needs; and aid to independent media outlets and community-based organizations to help promote informed debate and broaden public participation. For more information about OTI and its country programs please see: http://www.usaid.gov/hum_response/oti/ POSITION OVERVIEW The incumbent serves as a Travel and Voucher Specialist reporting to the Management Team Leader in the Office of Transition Initiatives (DCHA/OTI). Within DCHA/OTI, he/she has sole responsibility for managing and coordinating travel, payroll and miscellaneous reimbursement activities for OTI program-funded staff worldwide. For DCHA/OTI to implement its rapid response strategy, it is essential that OTI USPSC staff are deployed expeditiously, often with little or no lead time. The incumbent must have a strong sense of responsibility, be highly organized, pay close attention to detail and able to handle multi-tasking. This is key position in a busy office which responds rapidly to crisis situations. It is essential that OTI personnel receive prompt salary payments and that their travel arrangements are handled expeditiously. To achieve this, OTI requires a Travel and Voucher Specialist who has the capacity to act independently and proactively anticipate the needs of a complex organizational unit. DUTIES AND RESPONSIBILITIES  Prepare travel authorizations for assignment, separation, invitational, temporary duty, and other official travel in accordance with the Agency's Travel Regulations. Obtain appropriate clearances and signatures and assure appropriate accounting data information is included on all Travel Authorizations (TAs). Process applications and renewals for Diplomatic and Official passports for OTI staff and facilitate obtaining required visas and country clearances. Coordinate with the traveler and with the USAID travel agent (SATO)to provide the traveler with a travel authorization, ticket, travel voucher package, etc.  Prepare and/or process Time and Attendance reports, salary vouchers and contract expenses for the PSCs in the field and in OTI/W. Process travel vouchers for payment. Amend travel authorizations as required to upward adjust funds obligated. Assist OTI staff with resolution of problems related to salary, reimbursements and time and attendance. A conservative estimate of TAs and travel vouchers prepared and processed through NMS and Travel Manager is 120 - 150 of each (240 ? 300 total), not counting TAs that are charged to individual PSC contracts. That could be another 20 ? 30 (40 ? 60 total). In support of the 48 USPSCs employed by OTI in Washington and overseas, a minimum of 1,248 salary vouchers are processed each year, not counting miscellaneous vouchers submitted for other contract expenses.  Maintain accurate records and log of vouchers sent to the Office of Financial Management (M/FM). Follow-up with M/FM to ensure payments are made in a timely manner, problems are resolved with minimal delay and that M/FM has the correct mailing address for confirmation of salary and leave balance purposes.  Provide program support by assisting with the maintenance of program and grant files and updating the documentation on specific OTI programs as required. Serves as alternate Records Management Liaison Officer for maintenance and disposition of program/activity/project files.  Review and route vouchers from vendors (Contracts, IQC contracts, Cooperative Agreements, Grants and Purchase Orders) for services, commodities and equipment in accordance with the Prompt Payment Act. Verify accounting information and availability of funds prior to sending invoices to the appropriate Cognizant Technical Officer (CTO) for administrative approval. Monthly vouchers from our large IQC contracts range from $500,000 to in excess of $1.3 million. However, we do process a large number of smaller vouchers for vendors under other procurement mechanisms. These vouchers can range from $2,000 up to $500,000.  Assist USPSC staff by answering phones, typing correspondence, cables and arranging meetings as requested by the Management Team Leader;  Provide advice, guidance and instruction to new personnel prior to departure to the field to ensure appropriate forms are completed correctly related to cash advances, signed public vouchers, tax forms, direct deposit forms and timely completion of travel vouchers to liquidate outstanding advances in the Controller's Office.  Provide guidance and information to OTI staff assigned overseas with regard to the process for packing, shipping and storage of household effects (HHE), personal effects and Unaccompanied Air Baggage (UAB). Assist employees with the resolution of problems relating to the transportation and storage of effects.  Expedite the flow of programmatic and other documents through the clearance processes. This will involve assisting country Program Managers with the processing of data into the New Management System (NMS).  Establish and maintain effective and productive working relationships with administrative and financial personnel in USAID Missions, M/FM, regional financial management service centers, USAID Travel Office (M/AS/TT) and the Agency?s Travel Agent (SATO) to facilitate the timely processing of requests and resolution of problems encountered.  Responsible for tracking and recovery of outstanding travel advances and monitoring voucher reimbursements to identify deobligation of funds opportunities. Report regularly to the Financial Management Specialist on the status of these activities.  Perform other duties as assigned by the Management Team Leader. REQUIRED SKILLS In order to be considered for the position a candidate must meet the Minimum Qualifications listed below. Consideration and selection will be based on panel evaluation of the Evaluation Factors. Applicants are encouraged to write a brief appendix to a resume, OF-612 or SF-171 to demonstrate how prior experience and/or training addresses these factors. Minimum Qualifications  Demonstrated experience using Microsoft Excel, Word and Access applications;  Demonstrated knowledge of administrative concepts and practices and ability to apply and adapt that knowledge to a specific office setting.  Applicants must have 3 years of increasing responsibility performing the range of duties as outlined above. Combinations of successfully completed relevant education and experience may be used to meet total qualification requirements.  Experience independently determining priorities, scheduling activities and meeting deadlines.  U.S. citizenship and the ability to receive a U.S. Government security clearance is a requirement in accordance with USAID hiring policy. Evaluation Factors  Knowledge of USAID policy and regulations relating to travel, transportation and financial management regulations;  Previous experience using USAID's New Management System (NMS), Travel Manager and Momentum software;  Previous accounting or bookkeeping experience;  Proficiency in using a wide range of software applications, automation equipment and databases;  Skill in establishing and maintaining effective relationships with a variety of groups and individuals;  Demonstrated ability to speak and write clearly and concisely; and  Knowledge of USAID Records Management program & procedures II. BENEFITS/ALLOWANCES: As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: A. BENEFITS: (1) Employee's FICA Contribution (2) Contribution toward Health & Life Insurance (3) Pay Comparability Adjustment (4) Eligibility for Worker's Compensation (5) Vacation & Sick Leave B. ALLOWANCES (If Applicable): (1) Post Differential (Chapter 500*) and (2) Danger Pay (Section 650*) * Dept. of State Standardized Regulations (DSSR) (Government Civilians Foreign Areas). C. FEDERAL TAXES: USPSCs are not exempt from payment of Federal Income taxes. III. APPLYING: A. QUALIFIED INDIVIDUALS ARE REQUESTED TO SUBMIT: 1. U.S. Government Standard Form 171 or Optional Form 612 available at the USAID web site, http://www.usaid.gov/procurement_bus_opp/procurement/forms or internet http://fillform.gsa.gov, or at Federal offices; 2. Applications must be received by the closing date and time at the address specified in the cover letter. 3. To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter. The highest ranking applicants may be selected for an interview. B. LIST OF REQUIRED FORMS FOR PSCs Forms outlined below can found at http://www.usaid.gov/procurement_bus_opp/procurement/psc_solicit/ 1. Standard Form 171 or Optional Form 612. 2. Medical History and Examination (DS-1843). * 3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or * 4. Questionnaire for Non-Sensitive Positions (SF-85). * 5. Finger Print Card (FD-258). * * Forms 2 through 5 shall be completed only upon the advice of the Contracting Officer that an applicant is the successful candidate for the job. IV. CONTRACT INFORMATION BULLETINS (CIBs) PERTAINING TO PSCs CIBs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to this web site http://www.usaid.gov/procurement_bus_opp/procurement/psc_solicit/ to determine which CIBs apply to this contract.
- Place of Performance
- Address: USAID/DCHA/OTI, Room 2.09, RRB, 1300 Pennsylvania Ave., NW, Washington, DC
- Zip Code: 20523-2900
- Country: USA
- Zip Code: 20523-2900
- Record
- SN00363372-W 20030705/030703213038 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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