SOLICITATION NOTICE
V -- Provide Lodging in Chicago Il
- Notice Date
- 7/9/2003
- Notice Type
- Solicitation Notice
- Contracting Office
- Other Defense Agencies, U.S. Special Operations Command, USASOC, ATTN:E-2929, Fort Bragg, NC, 28310
- ZIP Code
- 28310
- Solicitation Number
- USZA92-03-T-0039
- Response Due
- 7/19/2003
- Archive Date
- 8/3/2003
- Point of Contact
- Ella Porter, Contract Specialist, Phone 910-432-1503, Fax 910-432-9345, - Karen Glass, Contracting Officer, Phone 910-432-6145, Fax 910-432-9345,
- E-Mail Address
-
portere@soc.mil, glasska@soc.mil
- Description
- The US Army Special Operations Command, Fort Bragg, North Carolina has a requirement for accommodations to support the CAPOC Family Program Academy in Chicago, Il, 11-15 September 2003. The contractor shall provide all labor, equipment, lodging, and meals unless otherwise specified in the statement of work. This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTES ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. All quotes shall reference the Request for Quotation number USZA92-03-T-0039. Solicitation document and incorporated provisions and clauses are those in effect through FAC 2001-14. It is the Contractor's responsibility to be familiar with all applicable clauses and provisions. The North American Industry Classification System (NAICS) is 721110. The size standard is $6M. This requirement is unrestricted, full and open competition. The contractor shall provide thirty (30) hotel rooms for 11-15 September 2003 and one hundred (100) hotel rooms for 12-14 September 2003. Confirmation of the total number of rooms shall be provided to the contractor 2 weeks prior to conference and cancellation of rooms 24 hours prior to arrival. Rooms shall be available to accommodate smoking and disabled. Hotel shall be a minimum of a 3-star facility, located within a twenty (20) mile radius of O-Hare International Airport, provide shuttle service from O-Hare International Airport to the hotel, and provide a hotel baggage storage area. Check out time on the day of departure will be 1:00 PM. Contractor shall provide a room for registration on 12 September 2003 from 8:00 AM-10:00 PM, set up with ten (10) 6 or 8 foot tables, skirted with two (2) chairs for each table, two (2) flip charts with markers and water service for staff. Light refreshments or hor d?oeuvres for 130 people shall be served during registration from 4:00-6:00 PM. Room set up is round tables of ten with tablecloths. Contractor shall provide one room to accommodate 130 people on 12 September 2003 for the opening ceremony of the conference from 6:00?8:00 PM, chevron style seating with skirted tables, water tables, and audiovisual equipment to include wireless lavaliere mike, large screen, lectern, riser and LCD projector. Meals shall include breakfast for 130 each on 13 September 2003 and 120 each on 14 September 2003, 6:45 AM-7:45 AM, consisting of egg dish, meat, assorted pastries and breads, fruit, coffee, tea and juice. Lunch served for 30 people on 12 September 2003 at 12:30-1:30 PM, 130 people on 13 September 2003 at 11:30 AM-1:30 PM, and 30 people on 14 September 2003 at 12:30-2:30 PM consisting of protein entr?e, vegetable, starch, and dessert. Confirmation of the total number of meals shall be provided to the Contractor on 6 September 2003. On 12 September 2003, lunch may be buffet or sit down, table shall be U-shape with tablecloths and the room shall include an easel and pens. On 13 September 2003, lunch shall be sit down, the room shall be set up with tables in rounds of 10 and audio visual equipped with cordless lavaliere mike, large screen, lectern, riser and LCD projector. On 14 September 2003, lunch shall be buffet, table U-shape with tablecloth and room equipped with an easel and pens. Contractor shall provide a storage room located near the breakout rooms for storage of conference supplies from 3:00PM, 11 September 2003 until 8:00 PM, 15 September 2003. Breakout room shall have phone and data port for computer access. Vendor displays will require ten (10) 6?or 8? tables for vendor displays set up 12-14 September 2003 in a common area between breakout rooms. Contractor will provide ten (10 ) breakout rooms for twenty (20) each, U-shaped table with tablecloths, from 8:00 AM-5:00 PM on 13 September 2003 to include overhead projector, screen, easels, paper pads, pens, water tables and candy. Midmorning and afternoon breaks shall consist of coffee, tea, water and ice tea. Cookie and fruit trays will be provided around 3PM on 13 September 2003 for 130 people. Contractor will provide a breakout room for a Chapel from 7:00-8:00 AM, 14 September 2003. Contractor will provide a room for 130 people with chevron seating and skirted tables from 8:00 AM-12 Noon on 14 September 2003 to include water station, audio visual equipment including cordless mike, large screen, overhead projector and LCD projector with wireless clicker. Breakout rooms shall be in close proximity. PROVISIONS AND CLAUSES INCORPORATED BY REFERENCE: The following Federal Acquisition Regulation (FAR) provisions are applicable to the acquisition. Full text clauses and provisions are available at farsite.hill.af.mil. 52.212-1, Instructions to Offers-Commercial Items; 52.212-2, Evaluation Commercial Items, with the following evaluation factors inserted in paragraph (a) of the provision: "The evaluation factors are accommodations offered in the proposal and price. After evaluation, an unannounced site visit will be conducted by government personnel prior to award. The checklist for the unannounced site visit is: 1. Cleanliness 2. Staff support and customer service 3. Restaurant, gift shop, business support, exercise room facilities 4. Quality of food and service 5. Conference space 6. Conference room layout 7. Common area between conference rooms (are there multiple floors when changing rooms) 8.Bathrooms, phone and smoking areas in relationship to conference rooms 9. Handicap accessible areas 10. Number of elevators and distance between conference rooms 11. Amenities in hotel room ie hair dryers, toiletries, cable with movies 12. Shuttle service to and from airport 13. Kiosk at airport 14. Baggage claim area 15. Check in service. Accommodations offered is slightly more important than price. The Government will make an award determination of best value based on the accommodations offered in the proposal, site visit, and price.?; 52.212-3 Alt I, Offeror Representations and Certifications-Commercial Items and Defense Federal Acquisition Supplement (DFARS) 252.212.7000, Offeror Representations and Certifications-Commercial Items are applicable to this requirement and offerors shall include a completed copy of the Representations and Certifications with their bid. The following FAR Clauses are applicable to this acquisition: 52.212-4, Contract Terms and Conditions-Commercial Items; 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, with the following clauses being applicable to the solicitation: 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.232-33, 52.247-64, 52.252-2, Clauses Incorporated by Reference, and. Additionally, DFARS 252.204-7004, Required Central Contractor Registration; 252.212-7001, Contract Terms and Conditions Required To Implement Statutes Applicable to Defense Acquisition of Commercial Items, with the clause 252.247-7024 applicable. QUOTES ARE DUE: Quotes shall be received at HQ-USASOC ATTN: AOCO (Ella Porter), Fort Bragg, North Carolina, 28310, not later than 2:00 p.m. ET, 19 July 2003. E-mail submissions are preferred however, fax submissions will be accepted at (910) 432-9345. Quotes shall include: (1) letter signed by an individual authorized to bind the organization, with a schedule of offered items to include price and menu, (2) completed Representations and Certifications, and (3) acknowledgement of any amendments that may be issued. Any amendments that may be issued will be published in the FedBizOpps the same as this combined synopsis/solicitation. Questions pertaining to the solicitation must be submitted in writing and may be faxed to Ella Porter at (910) 432-9345 or forwarded via email at portere@soc.mil. Ella Porter is the point of contact regarding this solicitation
- Place of Performance
- Address: Chicago Il
- Record
- SN00367749-W 20030711/030709214000 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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