Loren Data's SAM Daily™

FBO DAILY ISSUE OF AUGUST 30, 2003 FBO #0639
SOLICITATION NOTICE

66 -- CONTROLLED ENVIRONMENT ROOM

Notice Date

8/28/2003
 

Notice Type

Solicitation Notice
 

Contracting Office

Department of Agriculture, Agricultural Research Service, North Atlantic Area Office, 600 East Mermaid Lane, Wyndmoor, PA, 19038
 

ZIP Code

19038
 

Solicitation Number

RFQ22-2328-03
 

Response Due

9/5/2003
 

Point of Contact

Rebecca Coulter, Administrative Support Assistant, Phone 607-255-2448, Fax 607-255-2459, - Lisa Botella, Contract Specialist, Phone 215-233-6551, Fax 215-233-6558,
 

E-Mail Address

rlc38@cornell.edu, lbotella@naa.ars.usda.gov
 

Description

The USDA, Agricultural Research Service (ARS), requires a Contractor to furnish, deliver (F.O.B. Destination, Within Consignee's Premises), and install one (1) CONTROLLED ENVIRONMENT ROOM to the USDA, ARS, NAA, U.S. Plant, Soil & Nutrition Lab (USPSNL), at Cornell University, Tower Road, Ithaca, NY in accordance with the terms, conditions, and specifications contained in this document. This is a combined synopsis/solicitation for commercial items prepared in accordance with the Federal Acquisition Regulations, FAC 2001-15, as supplemented with additional information included in this announcement. Quotations are being requested and a written solicitation will not be issued. The Solicitation Number 22-2328-03 is issued as a Request For Quotation (RFQ). The NAICS is 423740 with a size standard of 500 employees. This procurement is unrestricted. This announcement and any other documents related to this procurement will be available electronically at the Internet site http://www.fedbizopps.gov. It is the offeror's responsibility to monitor the site for release of amendments (if any) and any other related documents. SCHEDULE OF ITEMS - The Contractor shall furnish and deliver the following in accordance with the terms, conditions, and specifications contained in this document: ITEM NO. 01, CONTROLLED ENVIRONMENT ROOM, QTY: 1, UNIT: EA, UNIT PRICE: $_____, AMOUNT: $________. ITEM NO. 02, INSTALLATION, QTY: 1, UNIT: JOB, UNIT PRICE: $_____, AMOUNT: $________. NOTE: The Contractor shall include the freight cost in the price of the line item in accordance with the F.O.B. Destination, Within Consignee's Premises clause. All equipment and components shall be fabricated with new materials in accordance with FAR 52.211-5. Used materials are unacceptable. ALL THIS FOR A LUMP SUM OF: $___________. BRAND NAME INFORMATION AND LITERATURE - Offerors are required to identify the brand and type of equipment offered in the space below: ITEM DESCRIPTION:______; BRAND NAME: ________; MAKE/MODEL: ______. Continue on a separate sheet. The Contractor shall provide two sets of the descriptive literature even if literature has been submitted previously. Failure to submit this literature may render the offer nonresponsive and ineligible for contract award. GENERAL SPECIFICATIONS - The USDA, Agricultural Research Service (ARS), requires the Contractor to provide all labor, equipment, materials, tools, and supervision to furnish, deliver and install one (1) Controlled Environment Room with the following technical specifications. TECHNICAL SPECIFICATIONS - Minimum specifications for salient qualities of the equipment shall be: EXTERIOR SIZE: 20' X 16' X 8' high (overall dimensions) with floor and an exterior ramp up and over the door seal. DOOR: Right hand out swinging door with therm-o-pane window; ELECTRICAL: Main Power: 2O8V 3-Phase, 60 cycle, 4-Wire with a microprocessor control panel. REFRIGERATION: Air-Cooled, HP (to be determined based on specifications). LOCATION: Remote exterior less than 100 ft. with low-ambient equipment. TEMPERATURE RANGE: 0 to 10 C; Temperature Control: +/- 2 C; Temperature Uniformity: +/- 2 C; HUMIDITY RANGE: 25% RH; Humidity Control: +/- 5.0; Lighting: Fluorescent 50 PC at 22 C; DE-HUMIDIFICATION: shall be provided by a 300 CFM mechanical desiccant dryer; such as Munters model HC-300 or equal. Must meet specifications of 25% RH at 4 deg. C. Hot air exhaust shall be positioned for easy vent to outdoors. SECTION 508 ACCESSIBILITY COMPLIANCE CLAUSE - All Electronic and Information Technology (EIT) procured through this Contract must meet the applicable accessibility standards at 36 CFR 1194, unless an agency exception to this requirement exists. (36 CFR 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at http://www.access-board.gov/sec508/508standards.htm - PART 1194. The following standards have been determined to be applicable to this contract: 1194.21 Software applications and operating systems, 1194.23 Telecommunications products, 1194.25 Self contained, closed products, 1194.26 Desktop and portable computers. This standard does not require the installation of specific accessibility-related software or the attachment of an assistive technology devise, but merely requires that the EIT be compatible with such software and devices so that it can be made accessible if so required by the agency in the future. Compliance Details Clause - The Contractor must note in the schedule whether each product or service is compliant or noncompliant with the accessibility standards at 36 CFR 1194. For each item that is identified as compliant the Contractor shall provide evidence or verification of compliance as an attachment to the offer. YEAR 2000 COMPLIANCY - The Contractor shall provide information on the microprocessor control panel to show that it is Year 2000 Compliant. PACKING AND SHIPPING - The Contractor shall be responsible for shipping the materials, equipment and components. The Contractor shall pack each item for shipment in a new container in such a manner that will ensure acceptance by common carrier and safe delivery at the destination site. Containers and closures shall comply with the Interstate Commerce Regulation, Uniform Freight Classification Rules, or regulation of other carriers as applicable to the mode of transportation. The items to be furnished hereunder shall be labeled with the purchase order number and delivered, all transportation charges paid by the Contractor in accordance with the F.O.B. Destination, Within Consignee's Premises clause. DELIVERABLES - The Contractor shall furnish, deliver and install (F.O.B. Destination, Within Consignee's Premises) the equipment and documentation to the USDA, ARS, NAA, USPSNL at Cornell University, Tower Road, Ithaca, NY 14853, include the P.O. number, within sixty (60) days after the notice of award. Delivery shall be between the hours of 8:00 a.m. to 3:30 p.m., Monday through Friday, excl. Federal holidays. GOVERNMENT RESPONSIBILITY - The USDA, ARS, USPSNL will coordinate the installation of the facility electrical connections. DESIGNATION OF CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE - The Contracting Officer shall designate the Contracting Officer's Technical Representative (COTR) at the time of contract award. The COTR is responsible for administering the performance of work under this purchase order. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this purchase order be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the purchase order. The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government which will change the required delivery or completion times stated in the purchase order so that the contract may be modified accordingly. (This does not apply to individual task assignments which were issued by the COTR; provided they do not affect the delivery schedule or performance period stated in the purchase order.) On all matters that pertain to the purchase order terms, the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COTR requests efforts outside the scope of the purchase order, the Contractor should so advise the COTR. If the COTR persists and there still exists a disagreement as to proper contractual coverage, the Contractor should notify the Contracting Officer immediately, preferably in writing if time permits. Proceeding with work without the proper contractual coverage could result in nonpayment or necessitate submittal of a purchase order claim. INSTALLATION AND START-UP - The Contractor shall be responsible for coordinating the date and time for installation with the COR at least one (1) week prior to delivery. The Contractor is responsible for performing installation, start-up, and complete commissioning of the controlled environment room to ensure the system is fully functional for it's intended purpose within thirty days (30) days after delivery. TRAINING - The Contractor shall provide a minimum of 1-day training, on-site at USPSNL a maximum of five (5) persons and includes all pertinent training materials. The date and time shall be coordinated by the Contractor with the COTR at least one (1) week prior to delivery. Training shall be completed within two (2) weeks after delivery. The Contractor shall provide phone support for questions regarding operation and maintenance. DOCUMENTATION - The Contractor is required to provide pre-installation instructions within 10 days after notice of award. The Contractor shall provide one (1) copy each of the operations, repair, maintenance manuals, lubrication and service instructions and operating instructions, upon delivery of the equipment. The Contractor shall provide all software upgrades to the COTR within five (5) workdays after issuance for a indefinite period. All documentation shall include the P.O. number. Final payment shall not be made unless the manuals are received and all items are accepted by the COTR. WARRANTY - The Contractor shall provide a copy of the factory warranty on the equipment (included in the price.) The period of the warranty shall begin upon acceptance by the Government. The Contractor shall provide a copy of the warranty for each item with their offer. EXTENDED SERVICE CONTRACT - The Contractor shall provide copies of their extended service contracts, price list and identify if the cost is reduced when purchase with the equipment. ADDITIONAL QUOTATION INFORMATION: This solicitation and any other documents related to this procurement will be available electronically at the Internet site http://www.eps.gov. Potential offerors will be responsible for downloading their own copy of the solicitation, any related documents, and amendments (if any). ALL QUESTIONS MUST BE PLACED IN WRITING AND MAY BE SENT BY FAX TO THE POINT OF CONTACT AT (607) 255-2459 AND REFERENCING SOLICITATION NO. RFQ 22-2328-03. DUE TO THE CURRENT AND CONTINUOUS PC VIRUS SITUATION WE ARE UNABLE TO ACCEPT YOUR QUESTIONS OR OFFER BY E-MAIL. FURTHER, WE CANNOT ACCEPT YOUR OFFER BY E-MAIL OR FAX. The provision at 52-212-1, Instruction to Offerors - Commercial Items, applies to this acquisition. ADDENDA TO FAR CLAUSE 52.212-1 - 1. Item (b), Submission of Offers is amended to include the following: Submit your offer, acknowledgment of amendments (if any), descriptive literature, warranty information, and the Certifications at FAR 52.212-3 to Rebecca Coulter, USDA, ARS, North Atlantic Area, USPSNL at Cornell University, Tower Road, Ithaca, NY 14853. 2. Item (c), Period for acceptance of offers is amended to include the following: The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers. FAR 52.212-2, Evaluation - Commercial Items, applies to this acquisition. ADDENDUM TO FAR CLAUSE 52.212-2 - 1. Deletes item D.3(b); 2. EVALUATION FACTORS FOR AWARD - Each offeror is required to furnish a written statement, descriptive literature, or other documentation, manufacturer or brand name of the item, and show how the offered item product meets each of the requirements specified in the Solicitation. Failure to provide the information relative to each evaluation factor may render your offer non-responsive. 1. TECHNICAL CAPABILITY OF THE FIRM - Technical capability will be based on manufacturer or brand name and model of the items and product literature; Technical Specifications; Section 508 Compliancy Information; Year 2000 Compliancy Information, and Warranty provisions. Each Offeror is required to submit the above documentation and show how the offered product meets or exceed the requirements as identified for Technical Capability. 2. PAST PERFORMANCE - Past performance history may be based on the Contracting Officer's knowledge of any previous history of this type of work, customer surveys or any other verifiable information available to the Contracting Officer. Listed below are all the factors that will be considered: (i) Technical Capability; (ii) Past performance will be scored on a "Pass/Fail" basis. See FAR 15.304. (iii) Price. Technical and past performance, when combined, are significantly more important than price. In order to be considered for a contract award, Contractors shall provide a list of three (3) contracts of a same nature and complexity that the were awarded within the past three (3) years or that is/are currently in force. This information must be submitted with your offer. For each contract, list the following: 1. Name, address, and telephone number of the contracting organization, the Government's Project Officer and Contracting Officer. 2. Contract number, type, and dollar value. 3. Item (description) purchased. 4. Date of contract, period of performance and price. 5. List any contract(s) terminated for convenience or default (partial or complete) within the past three (3) years. Include the contract number, name, address, and telephone number of the terminating officer. 3. PRICE - Price includes all labor, equipment, materials, warranty, transportation, shipping, installation, training, and any discount terms. 52.215-20 REQUIREMENTS FOR COST OR PRICING DATA OR INFORMATION OTHER THAN COST OR PRICING DATA ALTERNATE IV (OCT 1997) - (a) Submission of cost or pricing data is not required. (b) Provide information described below: 1. For catalog items, a copy of or identification of the catalog and its date, or the appropriate pages for the offered items. Provide a copy or describe current discount policies and price lists (published or unpublished), e.g., wholesale, original equipment manufacturer, or reseller. Also, explain the basis of each offered price and its relationship to the established catalog price, including how the proposed price relates to the price of recent sales in quantities similar to the proposed quantities. 2. For market-priced items, the source and date or period of the market quotation or other basis for market price, the base amount, and applicable discounts. In addition, describe the nature of the market. 3. The offeror grants the Contracting Officer or an authorized representative that right to examine, at any time before award, books, records, documents, or other directly pertinent records to verify the reasonableness of price. For items priced using catalog or market prices, or law or regulation, access does not extend to cost or profit information or other data relevant solely to the offeror's determination of the prices to be offered in the catalog or marketplace. PREPARATION OF OFFER - The Offeror shall provide all information as stated in FAR Clause 52.212-1 and as amended, the Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussion if later determined by the Contracting Officer to be necessary. Offeror's shall include a complete copy of the provision at FAR 52.212-3, Offeror/Representation and Certifications-Commercial Items. An authorized representative of the offeror must sign these representations and certifications. FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. ADDENDA TO FAR Clause 52.212-4 is revised to include the following clauses by reference: 1. Item a: AGAR 452.246-70, Inspection and Acceptance shall be made at: i) Destination. 2. Item (g), Invoice - An original invoice shall be submitted to the Contracting Officer after acceptance of the complete system. A. To constitute a proper invoice, the invoice must include at a minimum the following information: 1. Name of business concern and invoice date; 2.Vendor Identification Number; 3. Vendor Express Number; 4. Contract number; 5. Description, price, and quantity of property and/or services actually rendered or delivered; 6. Shipping and payment terms; 7. Name, title, phone number, and complete mailing address of responsible official to whom payment is to be sent. B. The original invoice shall be submitted after acceptance of each unit by the Government. The Invoice shall be mailed to: USDA, ARS, North Atlantic Area, USPSNL, Tower Road, Ithaca, NY 14853 ATTN: Rebecca. 3. Item (o), Warranty as amended above. 4. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. The full text of these clauses, incorporated by reference, may be accessed electronically at this address: http://www.arnet.gov/far/ and AGAR Provisions and Clauses can be located at http://www.usda.gov/procurement/policy/agar.html 52.204-4, PRINTING/COPYING DOUBLE SIDED ON RECYCLED PAPER; 52.211-5, MATERIAL REQUIREMENTS; 52.214-21, DESCRIPTIVE LITERATURE; 52.214-34, SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE; 52.214-35, SUBMISSION OF OFFERS IN US CURRENCY; 52.225-8, DUTY FREE ENTRY; 52.227-19, COMMERCIAL COMPUTER SOFTWARE-RESTRICTED RIGHTS; 52.228-5, INSURANCE - WORK ON A GOVERNMENT INSTALLATION; 52.232-18, AVAILABILITY OF FUNDS; 52.232-19, AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR; 52.242-17, GOVERNMENT DELAY OF WORK; 52.247-35, F.O.B. DESTINATION, WITHIN CONSIGNEE'S PREMISES; 452.204-70, INQUIRIES AND 452.228-71, INSURANCE COVERAGE (ALTERNATE 1). FAR 52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUES OR EXECUTIVE ORDERS - COMMERCIAL ITEMS, applies to this acquisition. The following FAR clauses cited in 52.212-5 are applicable to this acquisition for supplies: 52.203-6, Restrictions on Subcontractor Sales to the Government (Alt. 1); 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-35, Affirmative Action for Disabled Veterans and Vietnam Era Veterans; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-37, Employment Reports on Disabled Veterans and Veterans of the Vietnam Era; 52.225-3 (ALT I), Buy American Act-North American Free Trade Agreement-Israeli Trade Act-Balance of Payments Program; 52.225-13, Restriction on Certain Foreign Purchases; 52.225-15, Sanctioned European Union Country End Products; 52.232-33, Payment by Electronic Funds Transfer- Central Contractor Registration - Call USDA, NFC at (504) 255-4647 to register; 52-232-36, Payment by Third Party; and 52.247-64, Preference For Privately Owned U.S.-Flag Commercial Vessels. Offers are due by SEPTEMBER 5, 2003 by 3:00 p.m. local time, at the USDA, Agricultural Research Service, USPSNL at Cornell University, Tower Road, Ithaca, NY 14853. The POC for this project is Rebecca Coulter (607) 255-2448.
 

Place of Performance

Address: USDA, Agricultural Research Service, USPSNL at Cornell University, Tower Road, Ithaca, NY

Zip Code: 14853

Country: USA
 

Record

SN00414808-W 20030830/030828213132 (fbodaily.com)
 

Source

FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |