SOURCES SOUGHT
65 -- Sources Sought Notice for Medical/Surgical Products
- Notice Date
- 10/14/2003
- Notice Type
- Sources Sought
- Contracting Office
- Attn: Department of Veterans Affairs National Acquisition Center, (049A1), P.O. Box 76, Building No. 37, Hines, Illinois 60141
- ZIP Code
- 60141
- Solicitation Number
- VANAC-SSN-101403A
- Response Due
- 10/31/2003
- Point of Contact
- Point of Contact - Susan Proctor, Contract Specialist, (708) 786-5182, Contracting Officer - Susan Proctor, Contract Specialist, (708) 786-5182
- E-Mail Address
-
Email your questions to Susan Proctor
(susan.proctor@med.va.gov)
- Description
- IF YOU WOULD LIKE A MORE EASILY READABLE COPY OF THIS NOTICE, PLEASE CONTACT SUE PROCTOR AT 708-786-5182 OR SUSAN.PROCTOR@MED.VA.GOV SUBJ: Sources Sought Notice for Medical/Surgical Items This is a Market Survey and Request for Samples to locate potential sources for the standardization of various medical/surgical items. The Department of Veterans Affairs (VA) desires to offer its customers, on a national basis, the best possible products and prices and to offer its contractors more opportunities within the system. The intent of the standardization program is to establish national mandatory sources for medical/surgical items to standardize VA?s purchasing of products. BIDS/OFFERS ARE NOT BEING SOLICITED AT THIS TIME. Request for Quotations (RFQs) will be issued at a later date. Potential offerors interested in having their items evaluated for possible inclusion in the standardization process should carefully review the item descriptions listed below. If a company can provide any of these items, SAMPLES OF ALL ITEMS AVAILABLE THAT MEET OR EXCEED THE CRITERIA PROVIDED IN THE PRODUCT DESCRIPTIONS SHOULD BE SUBMITTED AT THIS TIME. Samples are to be provided at no charge and all samples submitted in response to this notice become property of the VA and will not be returned following the evaluation process. Additional criteria may be added (or existing criteria deleted) during the evaluation process. If this occurs, all samples received will be evaluated equally against the revised criteria. NOTE: ALL SAMPLES SUBMITTED MUST BE MANUFACTURED IN A DESIGNATED COUNTRY, A CARIBBEAN BASIN COUNTRY, OR A NAFTA COUNTRY (UNITED STATES, CANADA, AND MEXICO). THE USER GROUP WILL ONLY EVALUATE SAMPLES MANUFACTURED IN APPROVED COUNTRIES. A LISTING OF DESIGNATED COUNTRIES AND CARIBBEAN BASIN COUNTRIES MAY BE FOUND AT THE FOLLOWING WEBSITE: http://www.acqnet.gov/far/current/html/Subpart_25_1.html#1046559. All samples submitted must be clearly marked with the name of the potential offeror, the product number, and the manufacturer?s name. Offerors must also include any corresponding detailed product literature with the samples. Detailed product literature should include, but not limited to, an indication of what materials the products are comprised of (e.g. latex, etc.), country of origin, and a listing of sizes, configurations, etc. available. Offerors must include a copy of the evaluation criteria contained in this notice with their samples and identify where in the product literature each individual criteria is addressed. If the product literature does not clearly address any of the criteria information, offerors must provide this information on company letterhead addressing the stated criteria. In addition, please provide company name, address, contact person and telephone number for questions pertaining to submitted samples. Also, please provide the company name, address, contact person and telephone number of where any resulting Request for Quotation (RFQ) should be sent. If detailed literature or sufficient information addressing the evaluation criteria is not received with the samples, the technical evaluation panel will be unable to fully evaluate the samples and the products will be eliminated from further consideration. Offerors are requested to provide procurement history data for the products submitted for evaluation. Please provide total quantities for each product sold to the VA in the previous 12-month period. This information will be used to verify the accuracy of the estimated quantities identified in the Request for Quotation (RFQ). VA intends to award Blanket Purchase Agreements (BPAs) against FSS contracts rather than issuing formal solicitations for the purpose of standardization. Those companies who do not have a current FSS contract will be eliminated from the competition prior to any subsequent BPA award. For additional information in obtaining an FSS contract, please contact James Booth, Federal Supply Schedule Service at 708/786-5183. Offerors who have a current FSS contract, must ensure that product samples submitted in response to this Sources Sought Notice are included on their FSS contract prior to any subsequent BPA award. VA will use the items submitted in response to this request for samples and the results of the evaluations performed on those items to determine which companies are requested to participate in the resulting Request for Quotation. Current FSS contract holders must provide a copy of their current FSS pricelist with their samples. If you do not have a current FSS contract, please indicate if a proposal has been submitted to begin the procurement process that will result in an FSS contract. The VHA Medical/Surgical User Group, a group of VA physicians, nurses, and clinicians who have expertise and knowledge of the products, will review and technically evaluate any samples submitted. VA deems the members of the User Group to be medical experts. Therefore, they are qualified to make a subjective determination as to which products are acceptable. **Please send samples (number of samples required follow each product name) and corresponding detailed product literature to: Department of Veterans Affairs, Consolidated Acquisition and Analysis Service (049A5S), ATTN: Carl Hunter, Building 37, First Avenue - One Block North of Cermak Road (22nd Street), Hines, IL 60141** SAMPLES AND PRODUCT LITERATURE MUST BE RECEIVED NO LATER THAN OCTOBER 31, 2003. Companies not submitting samples by this date may be eliminated from consideration on any subsequent procurement action for these items. For additional information regarding contracting issues please contact Sue Proctor (708) 786-5182. For additional information regarding submission of samples please contact Carl Hunter (708) 786-7783. Product Descriptions/Criteria for items being considered at this time are as follows: ITEM 1. SANITARY PADS (Samples: 1 Case of each product to be evaluated) The item described will be evaluated based on the following minimum requirements/subjective criteria and how well the offered product would satisfy the intended use: 1. Contoured (Will be evaluated by a review of the product literature and physical inspection) 2. Adhesive Strip Model (Will be evaluated by a review of the product literature and physical inspection) 3. Length must be no less than 11 inches and no greater than 12 inches (Will be evaluated by a review of the product literature and physical inspection) 4. Width must be no less than 2 1/2 inches and no more than 3 1/2 inches (Will be evaluated by a review of the product literature and physical inspection) 5. Individually packaged (Will be evaluated by a review of the product literature and physical inspection) 6. Single patient use (Will be evaluated by a review of the product literature and physical inspection) 7. Disposable (Will be evaluated by a review of the product literature and physical inspection) 8. Impermeable Moisture Barrier - Offerors must provide documentation stating that the submitted product meets ASTM Standard 1671, or the most current ASTM Standard (Will be evaluated by a review of the product literature and/or submitted documentation) 9. Wicking and Absorbency Characteristics ? Following the Standard Test Methods in ASTM D 5802-95 (Reapproved 2001), offerors must provide the sorbative rate expressed in seconds or grams/seconds, and the sorbative capacity expressed in grams (Will be evaluated by a review of the submitted documentation and/or clinical simulation) INTENDED USE ? Suitable for absorption of perineal discharge or bleeding. ITEM 2. BEDSIDE BAGS (Samples: 1 Package of each product to be evaluated) The item described will be evaluated based on the following minimum requirements/subjective criteria and how well the offered product would satisfy the intended use: 1. Size ? Approximately 6 inches by 11 inches by 3 inches (Will be evaluated by physical inspection) 2. Disposable ? Single Use (Will be evaluated by physical inspection) 3. Two Pre-Attached, Self-Adhesive Tabs at top of Bag (Will be evaluated by physical inspection) 4. Non-Transparent Bag (Will be evaluated by physical inspection) INTENDED USE ? Used for collecting bedside waste material. ITEM 3. ABDOMINAL BINDERS (Samples: 1 Package of each product to be evaluated) The item described will be evaluated based on the following minimum requirements/subjective criteria and how well the offered product would satisfy the intended use: 1. Ease of Application (Will be evaluated by simulated use) 2. Hook and Loop Closure (Will be evaluated by physical inspection) 3. Secure Closure (Will be evaluated by physical inspection and simulated use) 4. Available in a variety of Sizes (to XXL) and Widths (Will be evaluated by a review of the product literature) 5. Maintains Compression/Support (Will be evaluated by physical inspection and simulated use) 6. Instruction for Use on individual packaging or product ? (Information Only) (Will be evaluated by a review of the product literature and physical inspection) 7. Smooth/Finished Inside (Will be evaluated by physical inspection and simulated use) 8. Latex Content Noted (Information Only) (Will be evaluated by a review of the product literature) 9. Elastic (Will be evaluated by a review of the product literature and physical inspection) 10. Single Patient Use (Will be evaluated by a review of the product literature and physical inspection) 11. Rib Belt Available (Will be evaluated by a review of the product literature and physical inspection) ITEM 4. PLEURAL DRAINAGE UNITS (Samples: 3 of each unit to be evaluated) The item described will be evaluated based on the following minimum requirements/subjective criteria and how well the offered product would satisfy the intended use: 1. Sterile (Will be evaluated by a review of the product literature and physical inspection) 2. Sterile Presentation (Will be evaluated by simulated use) 3. Graduated in 25cc increments (Will be evaluated by a review of the product literature and physical inspection) 4. Ease of Use (Will be evaluated by simulated use) 5. Single Patient Use (Will be evaluated by a review of the product literature and physical inspection) 6. Hangs with Sturdy Device (Will be evaluated by a review of the product literature and physical inspection with simulated use) 7. Stand Alone with Stand Included (Will be evaluated by a review of the product literature and physical inspection) 8. No less than 2000 cc capacity (Will be evaluated by a review of the product literature and physical inspection) 9. Instructions included on unit (Will be evaluated by a review of the product literature and physical inspection) 10. Anti-Tip Stand (Will be evaluated by a review of the product literature and physical inspection with simulated use) 11. Anti-Kink Tubing (Will be evaluated by a review of the product literature and physical inspection with simulated use) 12. Air Leak Indicator (Will be evaluated by a review of the product literature and physical inspection) 13, Water Seal/Indicator/Chamber (Will be evaluated by a review of the product literature and physical inspection) 14. Three distinct chambers, under water, drainage, suction (Will be evaluated by a review of the product literature and physical inspection) 15. Latex Free (Will be evaluated by a review of the product literature and physical inspection) 16. Sample Port (Will be evaluated by a review of the product literature and physical inspection) 17. Needle-free Sample Port Available (Information Only) (Will be evaluated by a review of the product literature and physical inspection) 18. Positive Pressure Reflux Valve (Will be evaluated by a review of the product literature and physical inspection) 19. Surface of chamber shall accept pen or pencil markings (Will be evaluated by simulated use) INDENDED USE ? For sealed drainage of air and body fluids from the pleural cavity and mediastinum. ITEM 5. RESUSCITATOR BAG, DISPOSABLE (Samples: 4 of each bag to be evaluated including all required individual components) The item described will be evaluated based on the following minimum requirements/subjective criteria and how well the offered product would satisfy the intended use: 1. Single patient use (Will be evaluated by a review of the product literature and physical inspection) 2. Individually packaged (compact) (See Section 6.1, Pg. 3, of ASTM Standard F920-93 [Reapproved 1999] which applies to performance and safety of resuscitators intended for human use) (Will be evaluated by a review of the product literature and physical inspection) 3. Latex Free (Will be evaluated by a review of the product literature) 4. Offerors must supply documentation of compliance with ASTM Standard F920-93 (Reapproved 1999), which applies to performance, and safety of resuscitators intended for human use (Will be evaluated by a review of the product literature and/or submitted documentation) 5. Indicator for package integrity, must be able to detect if package has been previously opened (Will be evaluated by a review of the product literature and physical inspection) 6. Instruction for use must be clear, precise, and large enough to read, and must be on the packaging and a package insert (Will be evaluated by a review of the product literature and physical inspection) 7. Bag must be self-inflating with no additional pressure (Will be evaluated by physical inspection and simulated use) 8. Bag must have an oxygen tubing length of a minimum of five feet that will attach to an oxygen flow meter with and/or without a Christmas tree adapter (Will be evaluated by physical inspection) 9. Bag must have an expandable oxygen reservoir (bag or tubing) able to deliver FiO2 greater than ninety percent at fifteen L/min under normal use conditions as specified by the ASTM standard referenced above (Will be evaluated by a review of the product literature and physical inspection) 10. Variety of bag sizes available (adult, pediatric and infant) (Will be evaluated by a review of the product literature) 11. Bag must have a non-slip surface (Will be evaluated by physical inspection and simulated use) 12. Bag must have a reservoir bag positioned away from the face of the patient (Will be evaluated by physical inspection and simulated use) 13. One-way aspirator valve (device prevents rebreathing) (Will be evaluated by physical inspection and simulated use) 14. Safety pop-off, 40 cm H2O or shut-off for pediatric and infant resuscitators (Will be evaluated by physical inspection and simulated use) 15. Unit delivers oxygen during spontaneous breathing (Will be evaluated by physical inspection and simulated use) 16. Low resistance valves, minimal dead space (information only) (Will be evaluated by physical inspection and simulated use) 17. Elbow must have a standard fitting (22 mm female connector or 15 mm male connector per above referenced ASTM Standard) between mask and ET tube (Will be evaluated by physical inspection and simulated use) 18. Elbow must have a 360-degree swivel (Will be evaluated by physical inspection and simulated use) 19. PEEP attachments available per above referenced ASTM Standard (adjustable valve preferred) (Will be evaluated by physical inspection and simulated use) 20. Secretion shield on elbow (information only) (Will be evaluated by physical inspection and simulated use) 21. Elbow should be transparent (Will be evaluated by physical inspection) 22. Transparent Mask (Will be evaluated by physical inspection) 23. Mask ? Soft, inflation valve (information only) (Will be evaluated by physical inspection and simulated use) 24. Mask should be face-conforming per A-5 Pg. 15 of the above reference ASTM Standard (Will be evaluated by physical inspection and simulated use) 25. Mask available in a variety of sizes per A-5 Pg. 15 of the above referenced ASTM Standard (Will be evaluated by a review of the product literature and physical inspection) 26. Mask should have a standard fitting to elbow per above referenced ASTM Standard (Will be evaluated by physical inspection and simulated use) 27. The bag should be able to be gripped manually and compressed and should be capable of delivering at least 600 mL if designed for adults, 300 mL if designed for pediatric patients, and 100 mL if designed for infants. Pressure and flow per table 1 pg. 4 of above referenced ASTM standard (Will be evaluated by review of product literature, physical inspection and simulated use) 28. When wet, the bag should be able to be gripped and operated (not slippery) by a user with either a bare or gloved hand. See referenced anthropometric data of hand size in Figure 1.2 pg. 7 of the ASTM standard referenced above (Will be evaluated by physical inspection and simulated use) 29. The valve should be easy to inspect. The valve should be transparent to facilitate detection of debris. (Will be evaluated by physical inspection) 30. Maximum cycling rate (resilience) should be appropriate to permit at least 20 compressions/ min for adults, 30 compressions/min for children, and 40 compressions/min for infants. Volume and flow per table 1 pg. 4 of the above referenced ASTM Standard (Will be evaluated by physical inspection and simulated use) 31. Resuscitator performance should not be affected if oxygen supply is lost. (Will be evaluated by physical inspection and simulated use) 32. Units must operate as specified in the above referenced ASTM standard when oxygen flows as high as 40L/min are used (Will be evaluated by physical inspection and simulated use) 33. It should not be possible to misassemble the unit in a way that would compromise patient or operator safety. (Will be evaluated by physical inspection and simulated use) 34. If assembly is required, or disassembly is possible, assembly should be fast (less than 15 seconds), intuitively obvious (no confusion about where to connect PEEP valve), and impossible to do incorrectly (Will be evaluated by physical inspection and simulated use) 35. The unit must be packed fully assembled (including the face mask to the proper port). If there are pieces and/or attachments they should be obvious where they should be attached and not be overlooked, dropped or lost. (Will be evaluated by physical inspection and simulated use) 36. The resuscitator should be constructed in such a way that the user can feel changing airway pressure (e.g., due to change in pulmonary compliance or resistance). It should not be so stiff, heavy, or bulky that the user's hands are uncomfortable or quickly fatigued (Will be evaluated by physical inspection and simulated use) 37. In a simulated emergency, the device must be removed from the packaging, fully assembled in less than 20 seconds. (Will be evaluated by physical inspection and simulated use). INTENDED USE - Temporary positive pressure ventilatory support of patient whose airway is open but whose breathing is inadequate or absent; during emergencies both in and out of the hospital, or when a patient on mechanical ventilation must be disconnected from ventilator for transport to another area; to be disposed of after individual patient use. PLEASE SEE SOURCES SOUGHT NOTICE VANAC-SSN-101403B FOR ADDITIONAL PRODUCTS IF YOU WOULD LIKE A MORE EASILY READABLE COPY OF THIS NOTICE, PLEASE CONTACT SUE PROCTOR AT 708-786-5182 OR SUSAN.PROCTOR@MED.VA.GOV
- Web Link
-
RFI VANAC-SSN-101403A
(http://www.bos.oamm.va.gov/solicitation?number=VANAC-SSN-101403A)
- Record
- SN00451989-W 20031016/031014213138 (fbodaily.com)
- Source
-
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