MODIFICATION
J -- Combined Synopsis/Solicitation for Hardware and Software (Classified)
- Notice Date
- 10/15/2003
- Notice Type
- Modification
- Contracting Office
- Department of the Air Force, Air Education and Training Command, Maxwell AFB Contracting Squadron, 50 LeMay Plaza South Bldg 804, Maxwell AFB, AL, 36112-6334
- ZIP Code
- 36112-6334
- Solicitation Number
- Reference-Number-F73HRC31501200
- Response Due
- 10/24/2003
- Archive Date
- 11/7/2003
- Point of Contact
- Anna Gillespie, Contract Specialist, Phone (334) 953-9376, Fax (334) 953-3543,
- E-Mail Address
-
anna.gillespie@maxwell.af.mil
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotations are being requested and a written solicitation will not be issued using Simplified Acquisition Procedures under the test program for certain Commercial items found at FAR Part 13.5. This requirement is being issued as a Request for Quotation. Reference Purchase Request (PR) Number F73HRC31501200 on your RFQ. This document and the incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2001-16 Effective 01 Oct 2003 the DCN was updated 20031001. This requirement is issued as a 100% small business set-aside. The North American Industry Code System number is 811212 and the size standard is $21.0 mil. Description of requirements: Hardware and Software maintenance for 1 year from date of award. Description of items is attached as well as the Statement of Work is attached. Place of performance will be at Maxwell AFB. This is a competitive best value acquisition utilizing simplified procedures authorized by FAR 13.5. For quotations determined technically acceptable, a best value selection based on price will be made. This requirement is considered classified for facility clearance a secret security clearance will be necessary. The following Federal Acquisition Regulations (FAR) clauses apply to this acquisition and are incorporated by reference: FAR 52.212-4, Contract Terms and Conditions ? Commercial Items and is addended to add FAR52.204-2, Security Requirement, and FAR 52.204-4, Printed or copied double-sided on Requested Paper; and FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders ? Commercial Items and specifically the following FAR clauses under paragraph (b) are applicable: FAR 52.203-6, Restrictions on subcontractor sales to the Government; FAR 52.219-6, Notice of Total Small Business set Aside; FAR 52.219-8, Utilization of Small Business Concerns; FAR 52.219-14, Limitations on Subcontracting; FAR 52.222-19 Child Labor ? Cooperation with Authorities and Remedies; FAR 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26, Convict Labor; FAR 52.232-33, Payment by Electronic Funds Transfer ? Central Contractor Registration; FAR 52.222-35, Affirmative Action for Workers with Disabilities; FAR 52.222-36, Affirmative Action for Workers with Disabilities; FAR 52.222-37, Employment Reports on Disabled Veterans and Veterans of the Vietnam Era. The following provisions apply to this acquisition; FAR 52.212-1, Instruction to Offerors- Commercial Items. Offerors must include a completed copy of the provisions at FAR 52.212-3, Offer Representations and Certifications- Commercial Items, with its Alternate I; and Defense FAR Supplement (DFARS) 252.212-7000, Offeror Representations and Certifications--Commercial Items.. The following DFARS clauses apply to this acquisition and are incorporated by reference: DFARS 252.204-7004, Required Central Contractor Registration (CCR), CCR can be obtained by accessing the Internet, http://www.ccr.gov or calling 1-888-227-2423; DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders, and specifically the following clauses under paragraphs (a) and (b) are applicable; FAR 52.203-3 Gratuities; DFARS 252.232-7003, Electronic Submission of Payment Requests; DFARS 252.225-7002, Qualifying Country Sources and Subcontractors; and DFAR 252.243-7002. The following Air Force FAR Supplement (AFFARS) clause is incorporated by reference; AFFARS 5352.242-9000, Contractor Access to Air Force Installations. The following local clause is incorporated: Maxwell 69, Automobile Insurance, Note: Contractors are cautioned that a Certificate of Insurance is not required to perform against this order. However, to operate a motor vehicle on a military installation, the following minimum insurance coverage is required. Personal Liability for each person -- $10,000; Personal Liability for each accident -- $20,000; Property Damage Liability -- $5,000. Contractor will not be required to present evidence of the above coverage to the Operational Contracting Office, but may be required to produce evidence at entry points to Maxwell AFB or Gunter AFB upon application for base passes. Points of Contacts and other elements will be added with input into Federal Business Opportunities. This will be due on 24-OCT-03 (CDR)1500hrs. ITEM DESPCRIPTION This requirement is classified CLIN 001 1 DCS Scan Level III station software maintenance QTY: 12 MONTHS CLIN 002 4 DCS SmartOCR station software maintenance QTY: 12 MONTHS CLIN 003 11 DCS Coding stations software maintenance QTY: 12 MONTHS CLIN 004 1 DCS QA station software maintenance QTY: 12 MONTHS CLIN 005 2 DCS Document Split station software maintenance QTY: 12 MONTHS CLIN 006 DCS Commit station software maintenance(No Charge for this service) QTY: 12 MONTHS CLIN 007 1 DCS Workgroup Server Software maintenance QTY: 12 MONTHS CLIN 008 1 Bates Assign and Brand Software maintenance QTY: 12 MONTHS CLIN 009 1 DCS Electronic Doc Bulk import module maintenance QTY: 12 MONTHS CLIN 010 1 DCS Electronic Doc Converter Module Maintenance QTY: 12 MONTHS CLIN 011 1 DCS Feed File Import Module Maintenance QTY: 12 MONTHS CLIN 012 1 DCS Rware Fileroom Export Module Maintenance QTY: 12 MONTHS CLIN 013 1 DCS Exchange Module Maintenance QTY: 12 MONTHS CLIN 014 1 DCS Print Module maintenance QTY: 12 MONTHS CLIN 015 Kodak Archivewriter 9600 (Covered under unclassified maintenance) QTY: 12 MONTHS CLIN 016 1 Alchemy Software Maintenance QTY: 12 MONTHS CLIN 017 1 Fujitsu maintenance/support QTY: 12 MONTHS CLIN 018 1 IBML IT-2 Hardware Monthly Maintenance/Support 8x5 QTY: 12 MONTHS CLIN 019 1 IBML Software Monthly Maintenance/Support 8x5 QTY: 12 MONTHS CLIN 020 1 DCS Scan Level III station software maintenance QTY: 12 MONTHS CLIN 021 3 DCS SmartOCR station software maintenance QTY: 12 MONTHS CLIN 022 3 DCS Coding station software maintenance QTY: 12 MONTHS CLIN 023 1 DCS QA station software maintenance QTY: 12 MONTHS CLIN 024 1 DCS Document Split station software maintenance QTY: 12 MONTHS CLIN 025 1 DCS Commit station software maintenance QTY: 12 MONTHS CLIN 026 1 DCS Workgroup Server software maintenance QTY: 12 MONTHS CLIN 027 1 Bates Assign and Brand software maintenance QTY: 12 MONTHS CLIN 028 1 DCS Electronic Doc Bulk import module maintenance QTY: 12 MONTHS CLIN 029 1 DCS Electronic Doc Converter Module maintenance QTY: 12 MONTHS CLIN 030 1 DCS Feed File Import Module Maintenance QTY: 12 MONTHS CLIN 031 1 Rware Fileroom Export Module Maintenance QTY: 12 MONTHS CLIN 032 1 DCS Exchange Module Maintenance QTY: 12 MONTHS CLIN 033 1 DCS Print Module Maintenance QTY: 12 MONTHS CLIN 034 1 Kodak Archivewriter 9600 QTY: 12 MONTHS CLIN 035 1 Alchemy Software Maintenance QTY: 12 MONTHS CLIN 036 1 Fujitsu Maintenance/support QTY: 12 MONTHS CLIN 037 IBML IT-1 Hardware Monthly Maintenance/support 8x5 QTY: 12 MONTHS CLIN 038 IBML IT-1 Hardware Monthly Maintenance/support 8x5 QTY: 12 MONTHS Statement of Work Classified Document Conversion System The following hardware and software maintenance work is required as it pertains to the Classified Document Conversion System located at the Air Force Historical Research Agency, Maxwell AFB, AL. The maintenance vendor must ensure that the Document Conversion System applications software continues to be operational 98% of available time (0630 ? 1700 hrs, Monday ? Friday). The vendor must provide applications software upgrades/changes to ensure that the Document Conversion System applications software continues to be operational when changes are made to operational software and hardware (as required by vendors and or Agency Computer Security Manager). The maintenance vendor must ensure that all hardware and operations software continues to be operational 98 percent of availability time (0630 ? 1700 hrs). The vendor must ensure that any recommended changes required by the hardware vendor, operations software vendor, and or Agency Computer Security Officer does not affect the Document Conversion Systems software operations. Any vendor representative required to perform maintenance work on-site at the Agency must have a Secret Clearance. SECURITY REQUIREMENTS FOR SERVICE PROVIDERS REQUIRING ACCESS TO CLASSIFIED INFORMATION 1.5 Visitor Group Security Agreement (VGSA). The service provider shall enter into a long-term visitor group security agreement if service performance is on base. This agreement shall outline how the service provider integrates security requirements for service operations with the Air Force to ensure effective and economical operation on the installation. The agreement shall include: a. Security support provided by the Air Force to the service provider shall include storage containers for classified information/material, use of base destruction facilities, classified reproduction facilities, use of base classified mail services, security badging, base visitor control, investigation of security incidents, base traffic regulations and the use of security forms and conducting inspections required by DoD 5220.22-R, Industrial Security Regulation, Air Force Policy Directive 31-6, Industrial Security, and Air Force Instruction 31-601, Industrial Security Program Management. b. Security support requiring joint Air Force and service provider coordination includes packaging classified information, mailing and receiving classified materials, implementing emergency procedures for protection of classified information, security checks and internal security controls for protection of classified material and high-value pilferable property. c. On base, the long-term visitor group security agreement may take the place of a Standard Practice Procedure (SPP). 1.5.1. Obtaining and Retrieving Identification Media. As prescribed by the AFFAR 5352.242-9000, Contractor access to Air Force installations, the service provider shall comply with the following requirements: a. The service provider shall obtain base identification and vehicle passes for all service provider personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Service provider personnel are required to wear or prominently display installation identification badges or service provider-furnished identification badges while visiting or performing work on the installation. b. The service provider shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of service provider employees needing access to the base. The letter will also specify the service provider individual(s) authorized to sign a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or security forces for processing. When reporting to the pass and registration office for issue of a vehicle pass, service provider individual(s) shall provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate. When reporting to the pass and registration office for issue of military issue identification credentials for access to the installation, service provider individual(s) will need a valid state or federal issued picture identification.. Attachment 1 c. During performance of the service, the service provider shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. d. Upon completion or termination of the service or expiration of the identification passes, the service provider shall ensure that all base identification passes issued to service provider employees are returned to the issuing office. The issuing office will verify all base identification passes have been returned and/or accounted for. The issuing office will forward a memorandum to the service provider individual authorized to sign request for base identification credentials indicating the badges and vehicle passes have been turned in. The DD Form 577 (signature card) for the service provider authorized requestor will be destroyed and the individual will not long be authorized to sign DD Form 1172 (Application for Uniform Services Identification Cards). e. Failure to comply with these requirements may result in withholding of final payment. 1.5.2. Clearance Requirements. The service provider must possess or obtain an appropriate facility security clearance (Top Secret, Secret, or Confidential) prior to performing work on a classified government contract. If the service provider does not possess a facility clearance the government will request one. The government assumes costs and conducts security investigations for Top Secret, Secret, and Confidential security clearances. The service provider shall request security clearances for personnel requiring access to classified information within 15 days after receiving a facility clearance or, if the service provider is already cleared, within 15 days after service award. Due to costs involved with security investigations, requests for service provider security clearances shall be kept to an absolute minimum necessary to perform service requirements. The service provider shall notify the Information Security Program Manager (ISPM) at each operating location 30 days before on-base performance of the service. The notification shall include: a. Name, address, and telephone number of company representatives. b. The contract number and contracting agency. c. The highest level of classified information which service provider employees require access to. d. The location(s) of service performance and future performance, if known. e. The date service performance begins. f. Any change to information previously provided under this paragraph. 1.5.3. Suitability Investigations. Service provider personnel shall successfully complete, as a minimum, a National Agency Check (NAC), before operating government furnished workstations that have access to Air Force e-mail systems. These investigations shall be submitted by the government at no additional cost to the service provider. The service provider shall comply with the DoD 5200.2-R, Personnel Security Program, and AFI 33-119, Electronic Mail (E-Mail) Management and Use, requirements. 1.5.4. Personnel Security. Service provider personnel requiring unescorted entry to controlled or restricted areas designated by the installation commander, shall comply with base access requirements. These requirements are contained in AFI 31-101, for installation access and AFI 31-501, for suitability determinations. 1.5.5. Unescorted Entry to Restricted Areas. When service provider employees require unescorted entry to restricted areas, the Air Force shall submit NAC investigations for service provider employees at no additional cost to the service provider. Service provider personnel shall be the subject of a favorably completed NAC investigation to qualify for unescorted entry to a restricted area. The service provider shall comply with DoD 5200.2-R, and AFI 31-501, Personnel Security Program Management, requirements. 1.5.6. Pass and Identification Items. The service provider shall ensure the following pass and identification items required for service performance are obtained for employees and non-government owned vehicles: a. DD Form 1172, Application for Uniformed Services Identification Card, (AFI 36-3026, Identification Cards For Members of The Uniformed Services, Their Family Members, and Other Eligible Personnel, and AETC Instruction 36-3001, Issue and Control of AETC Civilian Identification (ID) Cards). b. AETC Form 58, Civilian Identification Card (AETCI 36-3001). c. AF Form 2219 (series), Registered Vehicle Expiration Tab (AFI 31-204, Air Force Motor Vehicle Traffic Supervision). d. DD Form 2220, DoD Registered Vehicle and Installation Tab (AFI 31-204). e. AF Form 1199, USAF Restricted Area Badge, or a locally developed badge. f. AF Form 75, Visitor/Vehicle Pass (AFI 31-204). g. DoD Common Access Card (CAC), (AFI 36-3026). 1.5.7. Listing of Employees. The service provider shall maintain a current listing of employees. The list shall include employee's name, social security number, and level of security clearance. The list shall be validated and signed by the company Facility Security Officer (FSO) and provided to the contracting officer and ISPM prior to the service start date. Updated listings shall be provided when an employee's status or information changes. 1.5.8. Security Manager Appointment. The service provider shall appoint a security manager for the on base long term visitor group. The security manager may be a full-time position or an additional duty position. The security manager shall provide employees with training required by DoD 5200.1-R, Information Security Program Regulation, Chapter 10, AFPD 31-4, Information Security, and AFI 31-401, Information Security Program Management. The service provider shall provide initial and follow-on training to service provider personnel who work in Air Force controlled/restricted areas. Air Force restricted and controlled areas are explained in AFI 31-101, The Air Force Installation Security Program. 1.5.9. Additional Security Requirements. In accordance with DoD 5200.1-R and AFI 31-401, the service provider shall comply with AFI 33-202, Computer Security; AFI 33-203, Emission Security (EMSEC) Program; AFI 33-204, Information Protection Security Awareness, Training, and Education (SATE) Program; applicable AFKAGs, AFIs, and AFSSIs for Communications Security (COMSEC); and AFI 10-1101, Operations Security (OPSEC) Instructions. 1.5.10. Freedom Of Information Act Program (FOIA). The service provider shall comply with DoD Regulation 5400.7-R/Air Force Supplement, DoD Freedom Of Information Act Program, requirements. The regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding For Official Use Only (FOUO) material. The service provider shall comply with AFI 33-332, Air Force Privacy Act Program, when collecting and maintaining information protected by the Privacy Act of 1974 authorized by Title 10, United States Code, Section 8013. The service provider shall remove or destroy official records only in accordance with AFMAN 37-139, Disposition of Records?Standards, or other directives authorized in AFI 37-138, Records Disposition?Procedures and Responsibilities. 1.5.11. Reporting Requirements. The service provider shall comply with AFI 71-101, Volume-1, Criminal Investigations, and Volume-2 Protective Service Matters, requirements. Service provider personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, service provider personnel, resources, and classified or unclassified defense information. Service provider employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter. 1.5.12. Physical Security. Areas controlled by service provider employees shall comply with base Operations Plans/instructions for FPCON procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements. The service provider shall safeguard all government property including controlled forms provided for service provider use. At the close of each work period, government training equipment, ground aerospace vehicles, facilities, support equipment, and other valuable materials shall be secured. 1.5.13. Operating Instructions. The service provider shall develop an Operating Instruction (OI) for internal circulation control, protection of resources and to regulate entry into Air Force controlled areas during normal, simulated and actual emergency operations. The OI shall be written in accordance with AFI 31-101, the local base Operations Plan usually referred to as an OPLAN and AFI 10-245, Air Force Antiterrorism (AT) Standards, and coordinated through the ISPM. 1.5.14. Controlled/Restricted Areas. The service provider shall implement local base procedures for entry to Air Force controlled/restricted areas where service provider personnel will work. 1.5.15. Entry Procedures For Controlled Areas. For on-base cleared facilities over sighted by the base ISPM, service providers shall comply with the National Industrial Security Program Operating Manual (NISPOM), previously referred to as the Industrial Security Manual (ISM), to implement controlled area requirements. The ISPM shall approve the establishment, construction, and modification of all service provider designated controlled areas before they may be used to limit access. The service provider shall comply and implement local base procedures for entry to Air Force controlled and restricted areas. 1.5.16. Key Control. The service provider shall establish and implement key control procedures in the Quality Control Plan to ensure keys issued to the service provider by the government are properly safeguarded and not used by unauthorized personnel. The service provider shall not duplicate keys issued by the government. 1.5.17. Lost Keys. Lost keys shall be reported immediately to the contracting officer. The government replaces lost keys or performs re-keying. The total cost of lost keys, re-keying or lock replacement shall be deducted from the monthly payment due to the service provider. 1.5.18. Government Authorization. The service provider shall ensure its employees do not allow government issued keys to be used by personnel other than current authorized service provider employees. Service provider employees shall not use keys to open work areas for personnel other than service provider employees engaged in performance of duties, unless authorized by the government functional area chief. 1.5.19. Lock Combinations. The service provider shall establish procedures in local OIs ensuring lock combinations are not revealed to unauthorized persons and ensure the procedures are implemented. The service provider is not authorized to record lock combinations without written approval by the government functional area chief. Records with written combinations to authorized secure storage containers or Secure Storage Rooms (SSR), shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers. The service provider shall comply with DoD 5200.1-R security requirements for changing combinations to storage containers used to maintain classified materials. 1.5.20. Traffic Laws. The service provider and their employees shall comply with base traffic regulations. 1.5.21. Healthcare. Healthcare provided at the local military treatment facility on an emergency reimbursable basis only.
- Place of Performance
- Address: AFHRA 600 CHENNAULT CIRCLE, MAXWELL AFB
- Zip Code: 36112
- Country: UNITED STATES
- Zip Code: 36112
- Record
- SN00452544-W 20031017/031016073253 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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