SOLICITATION NOTICE
X -- Lodging Accommodations with Conference Rooms
- Notice Date
- 10/15/2003
- Notice Type
- Solicitation Notice
- Contracting Office
- General Services Administration, Public Buildings Service (PBS), Center for Management Support and Administrative Services (PH), General Services Administation P.O. Box 821635, North Richland Hills, TX, 76182-1635
- ZIP Code
- 76182-1635
- Solicitation Number
- GSA-00P-04-CYM-0001
- Response Due
- 10/21/2003
- Archive Date
- 11/4/2003
- Point of Contact
- Lisa Daniels, Events Specialist, Phone (817) 281-1501, Fax (817) 281-9143, - Lisa Daniels, Events Specialist, Phone (817) 281-1501, Fax (817) 281-9143,
- E-Mail Address
-
lisa.daniels@gsa.gov, lisa.daniels@gsa.gov
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will NOT be issued. This solicitation document incorporates provisions and clauses which are in effect through Federal Acquisition Circular (FAC) 2001-01. The NAICS is 72110 and the Small Business Size Standard is $5 million. The General Services Administration, intends to block single occupancy sleeping rooms, procure meeting space for the following event: WORKSHOP NAME: Joint WCCW/WRC Workshop WORKSHOP DATES: August 23-27, 2004 (FIRM DATES) MEETING ROOM/FOOD AND BEVERAGE REQUIREMENTS: Sunday thru Friday: Cyber Cafe Room with 3 perimeter tables/multiple power sources required Sunday thru Friday: Office for 20 ppl and perimeter tables August 23 GS for 200 people from 1pm-5pm, PM Break August 24 GS for 200 people from 8am-5pm, CB & PM Break August 25 GS for 200 people from 8am-5pm, CB only GS#2 for 250 people from 8am-5pm, PM Break August 26 GS 250 people from 8am-5pm, CB & PM Break August 27 GS for 250 people from 8am-12noon, CB only General Session room to be set in crescent rounds of 6-8 per table. 4-5 Breakout Rooms for 50-60 ppl (classroom or theatre) Possible welcome reception (date TBD) Provide catering menu price list and indicate discount off menu prices, if applicable. The following event specifications for hotels considered must meet the following criteria: HOTEL LOCATION AND ACCOMMODATIONS: 1. Within Central Business District of Portland, OR. 2. Accommodate both meeting and lodging needs in the same establishment. 3. Single occupancy rate to be within Government per diem allowance ($91.00/night). 4. Hotel located in safe, well-lighted area. 5. Rate must be offered three (3) days pre and post the proposed conference dates. LODGING: August 23rd 150 rooms August 24th 150 rooms August 25th 200 rooms August 26th 200 rooms August 27th 20 rooms 1. Reservations will be made through a group rooming list, to be provided 3 weeks prior to conference start (however, individuals will pay own lodging). 2. Rooms equipped with sprinkler system in each sleeping room. 3. Individual sleeping rooms to be equipped with telephone data ports. Indicate charges for this service, if applicable. 4. No additional charge for double occupancy (i.e., spouses). MEETING SPACE: 1. Ample adjustable room lighting conducive for training environment. 2. General session room setup by 7:00 am each morning (24-hour hold) 3. General session room shall include adequate space to accommodate a centered stage, panel/head table (seating up to 8 people), training equipment; VCR, overhead projector, 2 projection screens, LCD projector, and lap top computer. 4. Break out rooms shall include adequate space to accommodate a screen, LCD projector and lap top computer. (24-hour hold) 5. Equipment to be provided by either the Government and/or an A/V company which may or may not be the hotel on-site A/V company (to be procured separately). 6. Registration table set up outside general session room to accommodate 3 people in L shape with office and/or storage space located nearby. MANDATORY REQUIREMENTS: 1. Hotel must be compliant with Hotel/Motel Fire Safety Act of 1990, 15 U.S.C. 2201 et. seq (Public Law 101-391) and must hold a FEMA Certification Number (See FEMA-http://www.usfa.fema/gov/hotel). (2) Hotel must be compliant with American with Disabilities Act (ADA), 42 U.S.C. Section 12101 et. seq. PROCUREMENT HISTORY: 2003 ? Phoenix, AZ (WCCW -Point South Mountain Resort 2002 ? Monterey, CA (WCCW) ? Hyatt Regency 2002 ? Tahoe, NV (WRC) ? Caesars Hotel 2001 ? Denver, CO (WRC) Hyatt Regency 2000 ? San Antonio, TX (WRC) Hyatt CLAUSES/PROVISIONS: The provisions at FAR 52.212-1, Instructions to Offers-Commercial; FAR 52.212-2, Evaluation-Commercial Items; FAR 52.212-3, Offeror Representations and Certifications-Commercial, Offer Representations and Certifications - Commercial Items, (NOTE - offers are to submit completed copy with their offer, clause is attached to this combined synopsis/solicitation); FAR 52.212-4, Contract Terms and Conditions, Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items. EVALUATION: FAR 52.212-2 -- EVALUATION -COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers and are listed in descending order of importance: Lodging Rate - $___________/night Meeting Rooms (based on 80% pickup of room block) General Session Room - $_____________/day Breakout Room - $_______________/room/day Reception Room - $______________ (Note: Appropriately sized and location of meeting space may be further evaluated.) Catering Menu Prices - Please submit as separate attachment. Comparable meal selections will be further evaluated. If any discount off catering prices will be offered, please indicate the discount percentage here - ______%. Indicate any additional special considerations provided. As proposals become more equal in the lodging rate and meeting rooms rates provided, the special considerations become more important. _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ QUOTATIONS: DUE October 21, 2003, by 10:00 am local time. Submit e-mail quotations to lisa.daniels@gsa.gov or fax quotations to (817) 281-9143. The contract shall require that tax exempt forms be accepted, if applicable. INTERESTED HOTELS MUST FILL OUT REPRESENTATIONS/CERTIFICATIONS. ONCE A PROPOSAL IS RECEIVED, THE FORM WILL BE PROVIDED.
- Place of Performance
- Address: Portland, OR
- Record
- SN00452785-W 20031017/031016073422 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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