SOLICITATION NOTICE
J -- Maintenance and Repair of Cafeteria Equipment
- Notice Date
- 10/17/2003
- Notice Type
- Solicitation Notice
- Contracting Office
- Department of the Treasury, Internal Revenue Service (IRS), Field Procurement Operations, Southeast Area (OS:A:P:F:SE), 2888 Woodcock Boulevard, Suite 300, (Stop 80N), Chamblee, GA, 30341
- ZIP Code
- 30341
- Solicitation Number
- Reference-Number-P4P263FMA03
- Response Due
- 10/24/2003
- Archive Date
- 11/7/2003
- Point of Contact
- Charisse Jackson, Contract Specialist, Phone 404-338-9220, Fax 404-338-9231, - Rafael Aviles, Contract Specialist, Phone 404-338-9208, Fax 404-338-9233,
- E-Mail Address
-
Charisse.Jackson@irs.gov, rafael.aviles@irs.gov
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The reference number is P4P263FMA03, and the solicitation is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2001-16. The proposed contract is 100% set-aside for small business concerns, with the associated North American Industry Classification System (NAICS) code of 811412, with a small business size standard of $6 million. This RFQ incorporates 2 options as addressed in the Schedule of Supplies or Services and Prices/Costs below and resultant purchase order terms and conditions. Option means a unilateral right in a purchase order by which, for a specified time, the Government may elect to purchase additional supplies or services called for in the purchase order, or may elect to extend the term of the purchase order. The exercise of Option is a Government prerogative, not a contractual right on the part of the contractor. Contractor performance under the resultant purchase order constitutes acceptance of the purchase order, and all terms and conditions, including all options. Contract line item numbers (CLINs) and descriptions, quantities (QTY), and units of measure (UM), including options make up the Schedule of Supplies or Services and Prices/Costs as follows: CLIN 0001, Base Period (11/01/2003 - 09/30/2004), Conduct quarterly preventive maintenance on all IRS-owned cafeteria equipment in accordance with the Statement of Work below; QTY - 4, UM - Quarter; CLIN 0002, Base Period (11/01/2003 - 09/30/2004) Repair kitchen equipment on each a basic and emergency basis. Both those identified during preventive maintenance and others that occur in accordance with the Statement of Work below, QTY - 1, UM - Lot; CLIN 1001, Option Period I (10/01/2004 - 09/30/2005), Conduct quarterly preventive maintenance - Same as 0001, base period; CLIN 1002, Option Period I (10/01/2004 - 09/30/2005), Repair kitchen equipment - Same as 0002, base period; CLIN 2001, Option Period II (10/01/2005 - 09/30/2006), Conduct quarterly preventive maintenance - Same as 0001, base period; CLIN 2002, Option Period II (10/01/2005 - 09/30/2006), Repair kitchen equipment - Same as 0002, base period. STATEMENT OF WORK: 1. GENERAL. The Memphis Internal Revenue Service Center (MIRSC), 5333 Getwell Rd., Memphis, TN 38118, requires quarterly preventive maintenance on IRS-owned cafeteria equipment, and general repairs to kitchen equipment, both those identified during preventive maintenance and others that occur, as needed, for a base period of November 1, 2003 through September 30, 2004 and 2 option periods as specified in the Schedule above. The contractor shall perform quarterly preventive maintenance and interim other repairs and maintenance of IRS cafeteria equipment, as specified below. A list of the IRS owned equipment to be maintained and or repaired may be obtained by contacting Charisse Jackson, Contracting Officer, via e-mail at charisse.jackson@irs.gov. (Equipment owned by cafeteria contractor is not included). a. Preventive Maintenance: Preventive maintenance, exclusive of that performed by the operator, shall be performed to ensure equipment remains in excellent operating condition and to identify and resolve potential problems before they happen. Service shall be performed quarterly and shall include inspection of the equipment and performance of services included in Manufacturer?s specifications for preventive maintenance. Examples of service include but are not limited to: lubrication, cleaning of air filters, inspection and adjustments of belts, checking and servicing refrigerants, checking controls, checking and tightening electrical connections, and ensuring light bulbs, hinges, and knobs are installed and working. Contractor is expected to provide all labor and parts required to perform this service. Scheduling of services will be accomplished through mutual agreement of the Contractor and Government Representative at least two weeks in advance of service. The Government will be responsible for payment of quarterly preventive maintenance services. b. Other Repairs and Maintenance: Other repairs and maintenance include repair or maintenance required on the equipment, but other than those normally performed as part of preventive maintenance. Services will be performed as a result of calls from the IRS point of contact (to be named at the time of award) or a designated Government representative or based on preventive maintenance inspections by the contractor. The contractor shall respond no later than 24 hours of each call for basic service and within 4 hours of a call for emergency service. An emergency could consist of a broken water line or a broken pipeline, or a piece of equipment on fire, etc. The IRS point of contact will have the authority to identify, in writing, other representatives. c. The contractor shall provide the IRS point of contact an estimate of the cost of the service and obtain the Representative?s written approval prior to performing the service. This also applies to conditions discovered during the preventive maintenance of equipment. 2. BACKGROUND INVESTIGATION. Contract personnel may be required to undergo a background investigation (Minimum investigation would be a Limited Criminal History Check) in order to gain unescorted access to the building. If required the investigation will be initiated by the IRS point of contact at MIRSC. 3. BILLING AND INVOICING. The IRS will reimburse the contractor for the cost of labor and parts for each piece of equipment, over and above the first $100.00 of each invoice. The State of Tennessee will be responsible for the aforementioned $100.00. Accordingly, the contractor shall submit the original invoice to the address in block 21 of the OF347 and one copy of the invoice to: State of Tennessee, ATTN: Cheryl Jefferson, Department of Human Services, Tennessee Business Enterprises, 170 N. Main, Rm 802, Memphis, TN 38103. The following Federal Acquisition Regulation (FAR) provisions apply to this acquisition: 52-212-1, Instructions to Offerors - Commercial Items. The Government will award a contract resulting from this solicitation to the responsive, responsible offeror whose quote contains the lowest price. Quoters shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items with its quote. The following FAR clauses apply to this acquisition: 52.212-4, Contract Terms and Conditions - Commercial Items, with addenda that adds 52.217-8, Option to Extend Services (the Contracting Officer may exercise the option by written notice to the Contractor within 30 days), and 52.217-9, Option to Extend the Term of the Contract (the Contracting Officer may exercise the option by written notice to the Contractor within 30 days, provided the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The total duration of this contract, including the exercise of any options under this clause, shall not exceed 41 months); and 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, which requires the contractor to comply with the following FAR clauses that the Contracting Officer has indicated as being incorporated in this contract by reference: 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-35, Equal Opportunity for Special Disabled Veterans of the Vietnam Era, and Other Eligible Veterans; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.225-13, Restriction on Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer - Central Contractor Registration (registration in the CCR database is required for the conduct of business with the Government. Offerors may obtain information on registration and annual confirmation requirements via the internet at http://www.ccr.gov or by calling 1-888-227-2423); 52.222-41, Service Contract Act of 1965, as amended (Department of Labor Wage Determination 94-22495, Revision 24, dated 07/29/2003, or more recent revision as appropriate, will be incorporated into the resultant purchase order. You may view this wage determination, for information only, via the internet at: http://servicecontract.fedworld.gov/searchsca.htm); and 52.222-42, Statement of Equivalent Rates for Federal Hires (labor category - Appliance Mechanic, WG9, SCA code: 23100). The following IRS clauses are also applicable: IR1052-01-001, Electronic Funds Transfer Payments; and IR1052-01-002, Paid System. This solicitation incorporates one or more solicitation provisions/clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. FAR provisions and clauses may be read at the following address: http://www.arnet.gov/far. Interested parties may submit quotes, via fax, to IRS, Office of Field Procurement Operations - SE Area, ATTN: Charisse Jackson, at 404-338-9233, no later than October 24, 2003, 2:00 EST. Price quotes for CLIN 0001 and subsequent option period CLINs shall be quarterly pricing. Price quotes for CLIN 0002 and subsequent option period CLINs shall be contractor rates for each basic, and emergency calls. For information regarding the solicitation, please contact Charisse Jackson as indicated below.
- Place of Performance
- Address: 5333 Getwell Road, Memphis, TN
- Zip Code: 38118
- Zip Code: 38118
- Record
- SN00454067-W 20031019/031017213244 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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