SOLICITATION NOTICE
99 -- Linen Service
- Notice Date
- 10/21/2003
- Notice Type
- Solicitation Notice
- Contracting Office
- Department of the Air Force, Air Combat Command, 347 CONS, 4380B Alabama Rd, Moody AFB, GA, 31699-1794
- ZIP Code
- 31699-1794
- Solicitation Number
- FA4830-04-Q-0001
- Response Due
- 10/27/2003
- Point of Contact
- Bryan Ewing, Contract Specialist, Phone 229-257-2739, Fax 229-257-3547, - Ana Barton, Contract Specialist, Phone 460-3226, Fax 460-4032,
- E-Mail Address
-
bryan.ewing@moody.af.mil, ana.barton@moody.af.mil
- Description
- This is a combined synopsis and solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and A WRITTEN SOLICITATION WILL NOT BE ISSUED. The solicitation number for this procurement is FA4830-04-Q-0001 and is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2001-13, Defense Acquisition Circular (DAC) 91-13 and Air Force Acquisition Circular (AFAC) 2003-0501. For information purposes the Standard Industrial Classification Code is 3489. The North American Industry Classification System is 812320. The BID SCHEDULE shall be for (1) Linen Service to include Weekly Rental and Cleaning of items listed in Technical Exhibit 1 of paragraph 1.9 for Moody AFB. Quote shall be per item in accordance with the Statement of Work. FOB Point: Destination, price must include shipping. Provision at FAR 52.212-1, Instruction to Offerors Commercial Items applies to this acquisition. Request for Quotation (RFQ) should be submitted and shall contain the following information: RFQ NUMBER; TIME SPECIFIED FOR RECEIPT OF OFFERS; NAME, ADDRESS; TELEPHONE NUMBER OF OFFEROR; TERMS OF THE EXPRESSED WARRANTY; UNIT PRICE, EXTENDED PRICE PER CLIN ITEM AND TOTAL PRICE; ANY DISCOUNT TERMS AND ACKNOWLEDGEMENT OF ALL SOLICITATION AMENDMENTS (if applicable). Quote shall also contain all other documentation specified herein. Signed quotes must indicate quantity. Offerors shall include a statement specifying the extent of agreement with all terms, conditions and provisions included in the solicitation. PERIOD OF ACCEPTANCE OF OFFERORS: The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. LATE OFFERS: Request for Quotations or modification of quotes received at the address specified for the receipt of offers after the exact time specified for receipt of offers WILL NOT be considered. EVALUATION/AWARD:IAW FAR 52.212-2, Evaluation-Commercial Items, the Government will award a purchase order resulting from this request for quotation to the lowest priced offer which meets the requirement specified herein. This will be an unrestricted procument. All offerors MUST BE CENTRAL CONTRACTOR REGISTERED (CCR). Information concerning CCR requirements may be viewed via the Internet at http://www.ccr.gov or by calling the CCR Registration Centers at 1-888-227-2423. OFFERORS SHALL INCLUDE A COMPLETE COPY OF THE PROVISION AT FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS, WITH THEIR OFFER, which can be downloaded from the internet http://farsite.hill.af.mil/VFFARA.HTM. Offerors that fail to furnish the required representation information, or reject the terms and conditions of the solicitation, may be excluded from consideration. The listed Federal Acquisition Regulation (FAR) clauses apply to this solicitation and are incorporated by reference. All FAR Clauses may be viewed in full text via the Internet at http://farsite.hill.af.mil/; Federal Acquisition Regulation Table of Contents. FAR 52.212-4, Contract Terms and Conditions-Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Deviation). Pursuant to FAR Clause 52.212-5 the following clauses are hereby incorporated by reference: FAR 52.222-3 Convict Labor (E.O. 11755), FAR 52.222-26 Equal Opportunity (E.O. 11246), FAR 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans (38 U.S.C. 4212), FAR 52.222-36 Affirmative Action for Handicapped Workers (29 U.S.C. 793), FAR 52.222-37, Employment Reports on Special Disable Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212), FAR 52.225-1, Buy American Act-Balance of Payments Program ?Supplies, FAR 52.247-64, Preference for Privately Owned U.S. Flag Commercial Vessels (46 U.S.C. 1241), FAR 52.232-33, Mandatory Information for Electronic Funds Transfer Payment. The Defense Priorities and Allocations System (DPAS) rating is C9E. RESPONSE TIME: REQUEST FOR QUOTATION WILL BE ACCEPTED AT THE 347 CONTRACTING SQUADRON (MSCB), LOCATED AT 4380B ALABAMA ROAD, MOODY AFB, GA 31699 NO LATER THAN 2:00 P.M. EST ON 27 Oct 2003. ALL QUOTES SHALL BE MARKED WITH REQUEST FOR QUOTATION NUMBER, DATE, AND REQUEST FOR QUOTATION (RFQ) TITLE. FACSIMILE OFFERS WILL BE ACCEPTED. The point of contact for this solicitation is SSgt Ewing, 229-257-4917, fax: 229-257-4032. PERFORMANCE WORK STATEMENT MOODY AIR FORCE BASE LINEN SERVICES GENERAL 1.1. SCOPE OF WORK. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform Linen Services as defined in this performance work statement (PWS, at Moody Air Force Base, GA. The contractor shall perform to the standards in this contract. The estimated quantities of work are listed in Technical Exhibit 1, Workload Estimates. 1.2. CONTRACTOR PERSONNEL : 1.2.1. CONTRACT MANAGER. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person, and an alternate or alternates who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer. 1.2.1.1. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. 1.2.1.2. The contract manager or alternate shall be available within 48 hours to meet on the installation with government personnel (designated by the contracting officer) to discuss problem areas. 1.2.1.3. The contract manager and alternate or alternates must be able to read, speak, write, and understand English. 1.2.2. CONTRACTOR EMPLOYEES. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the contracting officer as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. 1.2.2.1. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company and/or by wearing appropriate badges which may contain the company name and employee name. 1.2.2.2. The contractor shall make sure employees have the following current and valid professional certifications before starting work under this contract. Contractor drivers must possess commercial drivers licenses for transportation of laundry materials. 1.2.2.3. The contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500.7 (for military) or AFR 40-735 (for civilian). The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106. 1.2.2.4. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor's ability to perform, however, their absence at any time shall not constitute an excuse for nonperformance under this contract. 1.2.3. Security Requirements. 1.2.3.1. The contractor shall obtain the following pass and identification item: AF Form 75 must be retained from Base Contracting Office and filled out to receive a vehicle identification sticker for each of their vehicles. Vehicles presenting for entry to the installation will have current registration and insurance pursuant to Georgia law. 1.2.4. Employee Training. Training shall be accomplished for all individuals working with or around the medical center linens. This training shall consist of Infection Control, Safety, Proper handling of hospital linens, and contamination of linens. This training shall be documented covering the following topics: duration of training, names of trainers, and names of attendees (signatures). 1.3. HOURS OF OPERATION: 1.3.1. Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: Monday through Friday, 7:30 AM- 4:30 PM. 1.3.1.1. Holidays. The contractor is not required to provide service on the following days: Martin Luther King Jr's Birthday, New Years Day, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. 1.3.2. Emergency or Special Event Services. On occasion, services may be required to support an activation or exercise of contingency plans outside the normal duty hours described above. The contractor?s responsibilities for emergency support are described in Section C-5. SPECIFIC TASKS 2.1. PICKUP AND DELIVERY SCHEDULES. 2.1.1 Pickup and Delivery Points and Times. LOCATION PICKUP TIMES DELIVERY TIMES Medical Center, Linen Tuesday, 8:30 AM Thursday, 8:30 AM Exchange, Bldg 900: 2.1.2. Pick-up. Counting of articles, including the laundry bags, shall be done by government personnel prior to pick-up. The laundry the contractor shall pickup will be dirty/wet. The contractor shall verify count and sign a pickup ticket for the items being picked up. Such signature constitutes agreement to the government?s count unless specific exception is taken. A copy of the pickup slip will be retained by the government. 2.1.3. Delivery (Count of Articles). The contractor shall record the number of pieces delivered on the delivery ticket and the government representative shall verify this amount. The laundry shall be clean/dry when delivered. The contractor shall furnish the government with the original pickup/delivery ticket. 2.2. UNSERVICEABLE ARTICLES. After laundering, unserviceable articles will be separated and retained by the contractor. 2.3. WORKMANSHIP AND SANITATION. Contractor delivered finished articles shall conform to the generally accepted industry standards of quality for cleanliness, finish and appearance. 2.4. REPERFORMANCE OF LAUNDERING CLEANING. Notwithstanding the provisions of this contract covering inspection, acceptance, and deduction from payment, any items found to have been unsatisfactorily cleaned shall be reaccomplished at no additional cost to the government. 2.6. PACKAGING. All wrapping shall be accomplished with plastic film unless otherwise specified in this PWS. All items on hangers shall be covered with plastic film bags. The packaging shall be as indicated in Technical Exhibit 2. 2.7. VEHICLE CARRIER COMPARTMENT. Vehicle carrier compartment requirements shall include linen carts. Vehicle carrier compartments shall be white Kemlite or other acceptable material for proper sanitation, that must be performed on a daily basis. Carts used for transporting linens must be sanitized on a daily basis. The aseptic technique required for daily sanitizing is a pressurized steam apparatus or manual cleaning with an EPA approved detergent germicidal. Soiled items and clean items shall not be transported in the same vehicle at the same time. All clean items are to be covered during transit to prevent contamination. After transporting dirty/soiled laundry, the vehicle carrier compartment is to be vacuumed and sanitized with an EPA detergent germicidal agent before loading the clean articles. 2.8. STATE OR LOCAL DEPARTMENT OF HEALTH REQUIREMENTS. Compliance with any certifications or labeling requirements arising from state or local department of health regulations is the responsibility of the contractor. 2.9. CONTAMINATED LINENS. 2.9.1. The contractor shall comply with all local Health Regulations and state laws pertaining to the transporting and handling of linens contaminated with contagious disease. 2.9.2. All linens will be placed in "yellow impervious bags" and handled as potentially contaminated by hospital personnel and will be processed without individual handling by contractor personnel. 2.9.3. The contractor shall have facilities available where goods contaminated with infectious disease can be stored and received separately from other goods in the main plant and working area of the plant. Means shall be available and utilized to remove or completely destroy all contaminants in linens during the laundering process. 2.10. EMERGENCY SERVICES. (For example, civil disturbances, natural disasters, and military wartime contingency operations.) 2.10.1. The contractor shall respond as described below during the year. This effort shall be included as part of the price of the contract. 2.10.2. In the event of civil disturbances, natural disasters, military, peacetime and wartime contingency operations and exercises, the contractor shall perform any or all of the required services set forth. Additional sites may be required. APPLICABLE PUBLICATIONS AND FORMS 3. Publications and forms that apply are listed below. The publications and forms have been coded as mandatory or advisory. The contractor is obligated to follow those publications and use those forms. Publication No. Mandatory/ Section/Par/Line Title Date Advisory AFI 34-252 Laundry, Dry Cleaning, and Jan 97 Mandatory Linen Exchange AFI 44-108 Infection Control Program 2000 Mandatory American AATCC Technical Manual 1992 Mandatory Association of Textile Chemists and Colorists (AATCC) CONTRACTOR FURNISHED ITEMS AND SERVICES 4.1. GENERAL INFORMATION. The contractor shall furnish everything needed to perform this contract according to all its terms. 4.1.1 The contractor's facility shall be equipped and ventilated so as to prevent dissemination of contaminants. The ventilation system should include adequate intake filtration, exchange rate, and exhaust in accordance with state and federal requirements. The contractor's facility shall be subject to inspection of sanitary conditions at any time by a representative(s) of the government. 4.1.2 Pick-up/Delivery Tickets. For control reasons the tickets shall have allocated locations for the name, date, items, counts, (1-for the Government representative counts and 1-for contractor counts) signatures (Government and contractor representative), and receipt number. The tickets shall be provided in one original and three carbon copies. This system assists in personnel picking up uniforms that have been processed and to verify that they actually placed in the system for processing, and returned to the user. 4.2. MINIMUM QUALITY STANDARDS 4.2.1. Delivery Vehicle Capacity. Truck capacity for pickup and delivery must be of a size to hold at least the amount of laundry sent on a given trip. 4.2.2. Vehicle Interior Requirements. Vehicle interior requirements shall include vehicle interior and linen carts. Vehicle interior shall be of appropriate material for proper cleaning. Carts used for transporting linens must be sanitized. Soiled items and clean items shall not be transported in the same vehicle at the same time. The vehicle shall have enough hanging racks to hold finished laundry (white uniforms) without causing wrinkling. TECHNICAL EXHIBIT 1 WORKLOAD ESTIMATES 347th Medical Group IDENTIFICATION, PACKAGING, AND METHOD OF FINISH 1 Key for laundry method and packaging, and estimated workload. 1.1. Definitions of abbreviations for methods of finish shown as follows: B Bundle HS Heavy Starch F Folded OH On Hanger R Rolled P Pressed 1.2. The items listed will be included under this Blanket Purchase Agreement. The rental, cleaning, delivery, and pickup of these items shall be provided as part of the per item cost listed in the bid schedule. 1.3. The following items will not be combined when delivered. Like items will be kept separate from unlike items in each cart as they are delivered. 1.4. Surgical linen will be separately packaged from white linen. This also includes all surgical scrubs and other surgical linens. 1.5. All linen will be wrapped with a transparent protective material. The material will be sufficiently durable to withstand normal handling, storage, and transportation. Wrapping shall be done in such a manner as to not perceptibly increase the bulk or size of the package. Wrapping shall be easily removable and easily compressed to eliminate bulky disposal. 1.6. Packages wrapped in accordance with paragraph 2.3 above need not be marked with the name of the contents and the item count, with the exception of those packages containing less than the specified quantity or packaged in a quantity determined by the Contractor, which shall be marked with the item count. 1.7. To facilitate counting, items will be folded and packaged with round edges (fold) in one direction. 1.8. All finished items will be on hangers and covered with transparent protective material. 1.9. Required items and estimated weekly use rate: Gown:25, Sheet (White):75, Hand Towel:75, Scrub Top: 50, Bath Towel: 50, Scrub Pants: 50, Blanket: 10, Lab Coat: 50
- Place of Performance
- Address: 347th Medical Group, Moody Air Force Base, Valdosta, GA 31605
- Zip Code: 31605
- Country: USA
- Zip Code: 31605
- Record
- SN00455311-W 20031023/031021213133 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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