SOLICITATION NOTICE
Q -- Dental Assistants, MDC Brooklyn
- Notice Date
- 11/7/2003
- Notice Type
- Solicitation Notice
- Contracting Office
- Department of Justice, Bureau of Prisons, FBOP - Field Acquisition Office, U. S. Armed Forces Reserve Complex 346 Marine Forces Drive, Grand Prairie, TX, 75051
- ZIP Code
- 75051
- Solicitation Number
- RFQ21451-0004
- Archive Date
- 1/10/2004
- Point of Contact
- Doug Fear, Contract Specialist, Phone (972) 352-4530, Fax (972) 352-4545, - Patrick Hergenrother, Contract Specialist, Phone (972) 352-4529, Fax (972) 352-4545,
- E-Mail Address
-
rfear@bop.gov, phergenrother@bop.gov
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items in accordance with the format in Federal Acquisition (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items as supplemented with additional information included in this announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. RFQ 21451-0004 is issued as a request for quotation. The solicitation document and incorporated provisions are those in effect through Federal Acquisition Circular 2001-17. This action is unrestricted. The North American Industrial Classification System Code is 621399. The small business standard is $6.0 Million. This solicitation is 100% set-aside for small businesses. The Government intends to make a single or multiple award of a firm fixed price contract(s). Award will be made to the quoter who submits the most advantageous offer to the Government based on price, technical capability, and past performance. GENERAL REQUIREMENTS: The Federal Bureau of Prisons (BOP), Metropolitan Detention Center (MDC), located at 80 29th Street, Brooklyn, New York, has a requirement for two Dental Assistants for the period of a base year with four (4) twelve (12) month option periods for renewal. Award is estimated to be on or about December 31, 2003 with the performance period beginning on or about January 31, 2004, allowing 30 days from the date of award to begin performance. The contractor shall provide the following Dental Assistant Services which include the following: Mix and handle dental materials, such as amalgam, composites, polysulfide base, silicone base rubber impression material, gypsum products, acrylics, irreversible nydrocolloid, zinc-oxide-eugenol preparation and dental cements. Places treatment restorations. Take, process, and mount intraoral radiographs. Maintain dental instruments and equipment in clean and operative condition. Provide preventative maintenance with scope of knowledge on autoclaves, compressor, x-ray developer, hand pieces, and central suction. Maintain knowledge and proper use of autoclaves and conducts weekly spore checks. Support dental staff in providing direct patient care by applying rubber dams, removing sutures, and changing periodontal and oral surgery dressings. Instruct patients on oral hygiene education. Performs model pouring and trimming, processes, repairs and polishes prosthetic appliances, and fabricates custom trays and bite blocks. KNOWLEDGE REQUIRED: The incumbent must possess and maintain current CPR certification, have certification from an accredited Dental Assistant program, have a minimum of one year experience, and knowledge of record keeping. The incumbent must have knowledge of dental anatomy, related oral anatomy, technical methods and practices of dentistry, and the working characteristics of dental instruments and materials sufficient to make necessary preparations and provide chairside assistance to the dental staff. Incumbent must possess skill and dexterity in manipulating materials and instruments intra-orally to remove sutures, change dressings and perform radiographic work. Maintain a working knowledge of recordkeeping procedures, administrative practices in scheduling appointments, dental terminology utilized in charting, taking patient history, treatment documentation and triage care of dental emergencies. Maintain knowledge of dental instruments and know the purpose of each instrument Maintain knowledge of security and safety procedures relating to the control of needles, syringes, toxins, caustics, and flammables, as well as the overall security of the institution. SCHEDULE The schedule will consist of approximately 1040 hour sessions per year, per Dental Assistant. A session is defined as one (1) hour, for four (4) hours per day, Monday through Friday exclusive of Federal holidays. Total hours may not exceed thirty (30) per week. These services may be provided on an as needed basis, and the contractor is subject to call for services as mutually agreed. SUPPLIES All supplies that are needed by the contractor in the performance of professional services, will be provided by the MDC. These supplies normally include medical assessment equipment, and material for recording information within the structured format. All medical data remains the property of the BOP. METHOD OF PERFORMANCE The services provided are professional in nature, and will be commensurate with JCAHO Standards of Care. The methods utilized will meet medical practices established in the local community. These services, although not directly supervised, will be reviewed periodically by a physician or staff at the MDC. The performance of these services will be monitored by the Contracting Officer?s Technical representative (COTR) and/or his/her designee. PATIENT MANAGEMENT The contractor will be responsible for receiving patients and explaining procedures to alleviate undue anxiety, submitting reports and evaluations as requested. The contractor will be responsible for following directives and complying with BOP Health Services Manual, MDC institutional mandates and the Health Service unit?s policies in the management of all patient encounters. The contractor will not be responsible for the management of inmates. SPECIAL CONTRACT CONDITIONS/CONTRACT SECURITY/INVESTIGATIVE REQUIREMENTS. The following requirements apply to those individuals delivering services inside the institution. 1. National Crime Information Center (NCIC) check; 2. DOJ-99 (name check); 3. FD-258 (fingerprint check); 4. Law Enforcement Agency checks; 5. Vouchering of Employers over past five years; 6. Resume/Personal Qualifications; 7. OPM-329-A (authority of release of information), and; 8. NACI check (if applicable), and; 9. Urinalysis test (for detection of marijuana and other drug usage) Each prospective contractor is advised that a urinalysis test is required (for detection of marijuana and other drug usage) prior to performance. If the proposed contract is with an individual, and if the test is positive, the proposed contractor shall be disqualified from being awarded the contract. If the proposed contract is with a company and the individual(s) assigned to perform the work tests positive, the individual(s) shall be excluded and the proposed contractor shall provide acceptable replacement personnel Subject to the same security requirements. Contractor employees will be allowed access to the institution at the sole discretion of the Chief Executive Officer (CEO). The Contractor agrees to adhere to all regulations prescribed by the institution in regards to the safety, custody, and conduct of inmates. The Contractor will report any infractions of institution rules and regulations by the inmates to the Health Services Administrator, the Contracting Officer?s Technical Representative, or an other medical staff member. The contractor shall be in compliance with 8 CFR 274a regarding employment of aliens. The Contractor or their designated personnel shall attend a one time orientation program, consisting of approximately four (4) hours, prior to performing any services at the institution. The date and time for this orientation will be mutually agreed upon by both parties, and reimbursement for attendance will be at the contract rate. RESTRICTIONS ON CONTRACT WORKERS The Contractor shall not: 1. Supervise inmates 2. Supervise Bureau of Prisons staff 3. Participate in inmate accountability 4. Requisition, sign for, or pick up supplies 5. Formulate policy or procedures 6. Attend meetings, recalls or staff functions. OTHER PROVISIONS In accordance with the Federal Bureau of Prisons? Acquisition Policy, Part 37.103(c), the following provisions are applicable to the work being performed under this contract: a. the service is a contractual arrangement and not a personnel appointment; b. payment shall be based on the provision of and an end result or the accomplishment of a specific result; c. the service does not constitute an employer/employee relationship; and d. the Contractor will not be subject to Government supervision, except for security related matters. However, Contractor performance shall be closely monitored. In order to ensure proper preparation of Contractor payment vouchers, all hours must be documented by the Contractor, showing hours worked each visit. Documentation shall be on a ?Log of Consultants Visit? form (located in the Heath Service Department) with each entry being signed by the Contractor. PAST PERFORMANCE: a.) Identify existing or past contracts, within the past three years, with terms and conditions the same or similar to those in this solicitation. Include contract number, point of contact, and telephone number. b.) Provide any information encountered during performance of those contract that would have an adverse rating, and the steps taken to correct the adverse rating. OFFERORS ARE REQUIRED TO INCLUDE A COMPLETED COPY of the provision 52.212-3, Offeror Representations and Certifications Commercial Items with their offer. The Government will make award based on technical compliance and price. The following FAR clauses apply to this acquisition: 52.204-6, Data Universal Numbering System; 52.204-7, Central Contract Registration, Alternate I, prior to contract award; 52.212-1, Instructions to Offerors Commercial Items applies to this acquisition, (Period of acceptance of offers) is deleted as not applicable; 52.212-4, Contract Terms and Conditions Commercial Items; 52.216-18, Ordering (from the first day of the effective contract period through the last day of the effective contract period); 52.216-19, Order Limitations ((a) $50.00, (b) (1) the yearly estimated quantity (2) the yearly estimated quantity (3) 30 days); 52.216-21, Requirements (after the last day of the effective contract period); 52.217-8, Option to Extend Services (Contractor prior to expiration of the current performance period); 52.217-9, Option to Extend the Term of the Contract ((a) Contractor by the last day of the current performance period, at least 60 days before the contract expires (c) five years); 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items; 52.203-6, Restrictions on Subcontractor Sales to the Government, Alternate I; 52.219-6, Notice of Total Small Business Set-Aside; 52.219-8, Utilization of Small Business Concerns; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-37, Employment Reports on Disabled Veterans and Veterans of the Vietnam Era, and; 52.225-13, Restrictions on Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer Central Contract Registration. 52.222-41, Service Contract Act of 1965, As Amended - U.S. Department of Labor Wage Determination 1994-2375, Revision 22, Last Revision 06/05/2003 is hereby incorporated in its entirety to include Health and Welfare Benefits of $2.36 an hour or $94.40 a week or $409.07 a month. Occupational Code - Title 12020 Dental Assistant has a Minimum Wage Rate of $12.63 per hour. This Wage Determination may be accessed at Webb address http://kirk.fedworld.gov/sca/sca/94-2375.txt ; 52.222-42, Statement of Equivalent Wage Rates For Federal Hires - Dental Assistant, $11.00 hr.; 52.222-43, Fair Labor Standards Act and Service Contract Act - Price Adjustment (multiple year and option year contracts); 52.224-1, Privacy Act Notification; 52.224-2, Privacy Act; 52.228-5, Insurance - Work on Government Installation; 52.232-18, Availability of Funds; 52.232-19, Availability of Funds for the Next Fiscal Year; 52.233-2, Service of Protest; 52.237-7, Indemnification and Medical Liability Insurance, $100,000 per occurrence, and; 2852.201-70 of the Justice Acquisition Regulations (JAR), Contracting Officer?s Technical Representative (a) Stephanie Middleton, Health Services Administrator, MDC Brooklyn. Contractor must provide a means for electric payment to include bank routing and account number. Payment terms as specified in FAR 52.212-4(g), the due date for making an invoice payment by the designated payment office shall be the 30th day after the designated billing office has received a proper invoice, or the government accepts the services performed by the contractor. The contractor can however offer discount payment terms for prompt payments. Half sessions will not be authorized for payment. Contractor, if an individual other than a corporation, upon contract award must complete several Human Resource Management Forms. The forms are referenced as follows: Direct Deposit (SF-1199A); Federal/State/City/County tax forms (as applicable); Employee Locator Form (DOJ-233); Race and National Origin Identification (SF-181); Self-Identification of Handicap (SF-256), and; Employment Eligibility Verification (I-9). An award made to an individual resulting from this solicitation is not subject to 52.212-4(i), Prompt Payment Act. When award is made to an individual, the provision of these services has been determined to meet certain criteria for creating a common law employment relationship. Therefore, the BOP is responsible for the payment of FICA taxes (7.65%) and the withholding of the individual employee?s taxes. These responsibilities apply only when award of this solicitation is made to an individual. It does not apply to companies or individuals who are incorporated. For evaluation purposes, an additional 7.65% will be added to the price submitted by individuals who are not incorporated. Contractor shall, at its own expense, provide and maintain during the entire performance of the resulting contract, at least the kinds and minimum amounts of insurance required as listed: Professional Medical Liability: $100,000 per occurrence, and; Worker?s Compensation and Employers Liability: $100,000. The required workers compensation insurance shall extend to cover employers liability for accidental bodily injury or death and for occupational disease with a minimum liability of $100,000. Comprehensive General Liability: $ 500,000 per occurrence for bodily injury. Clauses may be viewed or downloaded by accessing the website at: http://www.arnet.gov. All responsible sources may submit an offer which will be considered for award. NO SOLICITATION DOCUMENT WILL BE ISSUED. Submission of Quotation: On letterhead or business stationary, the following information is required: session price For each of the two Dental Assistants, provide separate pricing for the estimated number of sessions as outlined - PRICE: Base Year (months 1 to 12) Dental Assistant #1 1040 one hour sessions X session price $_______ = yearly total $_______ Dental Assistant #2 1040 one hour sessions X session price $_______ = yearly total $_______ Option Year One (month 13 to 24) Dental Assistant #1 1040 one hour sessions X session price $_______ = yearly total $_______ Dental Assistant #2 1040 one hour sessions X session price $_______ = yearly total $_______ Option Year Two (months 25 to 36) Dental Assistant #1 1040 one hour sessions X session price $_______ = yearly total $_______ Dental Assistant #2 1040 one hour sessions X session price $_______ = yearly total $_______ Option Year Three (months 37 to 48) Dental Assistant #1 1040 one hour sessions X session price $_______ = yearly total $_______ Dental Assistant #2 1040 one hour sessions X session price $_______ = yearly total $_______ Option Year Four (months 49 to 60) Dental Assistant #1 1040 one hour sessions X session price $_______ = yearly total $_______ Dental Assistant #2 1040 one hour sessions X session price $_______ = yearly total $_______ Offers must be received at the Federal Bureau of Prisons, Field Acquisition Office, Armed Forces Reserve Center, 346 Marine Forces Drive, Grand Prairie, TX 75051 on or before 2:00 P.M. Central Standard Time November 28, 2003. Offers may be faxed to 972-352-4545 or e-mailed to rfear@bop.gov. All questions regarding this solicitation should be addressed to Doug Fear, Contract Specialist at 972-352-4530.
- Place of Performance
- Address: Federal Bureau of Prisons, Metropolitan Detention Center, 80 29th Street, Brooklyn, NY
- Zip Code: 11232
- Country: USA
- Zip Code: 11232
- Record
- SN00466970-W 20031109/031107211925 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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