Loren Data's SAM Daily™

FBO DAILY ISSUE OF NOVEMBER 15, 2003 FBO #0718
SOURCES SOUGHT

R -- US/TCN PSC Vacancy for Senior Acquistion and Assistance Specialist for USAID/South Africa

Notice Date

11/13/2003
 

Notice Type

Sources Sought
 

Contracting Office

Agency for International Development, Overseas Missions, South Africa USAID-Pretoria, Dept of State, Washington, DC, 20521-6120
 

ZIP Code

20521-6120
 

Solicitation Number

674-04-001
 

Response Due

12/1/2003
 

Archive Date

12/16/2003
 

Point of Contact

Celeste Fulgham, Regional Contracting Officer, Phone +(27-12)452-2158, Fax +(27-12)452-2399,
 

E-Mail Address

cfulgham@usaid.gov
 

Description

SUBJECT: US/TCN PSC Vacancy for Senior Acquisition and Assistance Specialist for USAID/South Africa ISSUANCE DATE: November 13, 2003 CLOSING DATE: December 1, 2003 The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking applications (SF-171 or OF-612) from persons interested in providing the PSC services described in the below statement of duties. This position is open to US and Third-Country National citizens. Applicants must be available to begin work on or about February 1, 2004 for a two year period. This availability shall be indicated on the SF-171 or OF-612. Any questions may be directed to Zanele Radebe, who may be reached at fax #: +27 12 452 2399; e-mail zradebe@usaid.gov. Application forms: USG Standard Form-171 and Optional Form 612 may be located at the USAID website: http://www.usaid.gov/procurement_bus_opp/procurement/psc_solicit/forms.html USAID anticipates awarding one (1) PSC contract as a result of this solicitation. USAID reserves the right not to award any contract as a result of this announcement. Applicants should retain for their record copies of all enclosures that accompany their submissions. Please reference the number of this solicitation when sending in your application. 1. SOLICITATION NUMBER: 674-04-001 2. ISSUANCE DATE: November 13, 2003 3. CLOSING DATE/TIME SPECIFIED FOR RECEIPT OF APPLICATIONS at USAID/South Africa, December 1, 2003 at 10:00 a.m. local time 4. POSITION TITLE: Senior Acquisition and Assistance Specialist for USAID/South Africa 5. MARKET VALUE: The classification of this position is GS-13, with salary ranging from $61,251 to $79,629 per annum. Final compensation will be based on the individual's salary, work history, experience, and educational background. 6. PERIOD OF PERFORMANCE: Starting on or about February 1, 2004 for two years. 7. PLACE OF PERFORMANCE: USAID/South Africa 8. JOB DESCRIPTION: BASIC FUNCTION OF POSITION: The incumbent shall assist the USAID/South Africa Contracting Officer (CO) in providing efficient, timely and effective service to the USAID/South Africa Health Team. MAJOR DUTIES AND RESPONSIBILITIES: Duties and Responsibilities: The incumbent shall provide personal services as a Senior Acquisition and Assistance Specialist in executing: 1. Direct contracts, task orders, purchase orders, grants and cooperative agreements, US Government Interagency Agreements such as PASAs and RSSAs, host country contracts and other agreements; 2. Modifications to all of the above; 3. Other miscellaneous administrative requirements associated with acquisition and assistance (A&A) awards; and 4. Provide A&A training to USAID/SA employees. Specifically, the incumbent shall assist the Health Team in preparing A&A plans, preparing announcements and solicitations, preparing and submitting pre-solicitation notices, creating pre-award documents, reviewing host country invitations for bids, instructing and providing expert guidance to technical evaluation committees, performing cost and price analyses, conducting negotiations, preparing award documents and award file documentation for the CO?s review and signature as more fully described below. The incumbent also shall be available for consultation on A&A issues with Cognizant Technical Officers (CTOs) and Activity Managers for the Health Team. This effort includes advising the Health Team on the most appropriate procurement vehicle. This requires extensive knowledge of USAID and Federal Acquisition Regulations, USAID assistance regulations, OMB Circulars, assistance cost principles, the USAID Automated Directive System and USAID A&A Policy Directives and Contract Information Bulletins. In addition to execution of direct basic awards and modifications as identified above, the incumbent shall also research issues contained in, and draft responses to, miscellaneous items of correspondence as assigned. Examples include, but are not limited to the following: subcontract consent requests, authority to make grants under contracts, salary and personnel approvals, equipment approvals, and Congressional inquiries. 1. Representative Duties: Responsible for the planning, design, negotiation, administration and termination of contracts and grant agreements for the USAID/South Africa Health program. Advise on, negotiate and coordinate the A&A management program for the Health Team. This includes, but is not limited to providing advice on policy, regulatory and statutory issues. The incumbent shall assist in performing the following duties: (i) Review procurement/assistance requests and recommend to the the CO the type of action necessary to satisfy the requirement. (5%) (ii) Coordinate the development of Acquisition and Assistance Plans with the Health Team. (5%) (iii) Prepare all necessary pre-award and solicitation documents for direct and host country awards, and assist in development of USG budget estimates. (10%) (iv) Receive proposals/applications and oversee the technical evaluation process. This includes briefing the technical evaluation committee and participating in discussions as necessary. (5%) (v) Conduct cost/price analyses of the proposals/applications. This includes coordinating audits or field support reviews of the cost proposals. (10%) (vi) Negotiate contracts, assistance awards, claims, and termination settlements. (20%) (vii) Prepare award and file documentation for signature by the CO. (10%) (viii) Ensure timely completion of Contract Performance Reports. (5%) (ix) Ensure timely submission of Acquisition and Assistance data to OP using the automated reporting system, ProDoc. (5%) (x) Administer contracts and assistance, responding to protests or disputes (10%) (xi) Serve as Administrative CO in absence of CO (5%) (xii) Provide A&A training to USAID/SA personnel. (10%) 2. Supervisory Duties: The incumbent shall report directly to the Contracting Officer. The incumbent shall work independently with limited supervision over day-to-day activities. 3. Overall Management Functions: The incumbent will not have the authority to sign A&A instruments or other documents that require a warrant, nor the authority to make legal determinations that have the effect of binding the Government. 4. Utilization of Regulations: Reference and guidance materials to be used by the incumbent in performing the duties shall include, but not limited to, the following: Federal Acquisition Regulations (FAR) USAID Acquisition Regulations (AIDAR) Code of Federal Regulations OMB Circulars A&A Policy Directives (AAPDs)/Contract Information Bulletins (CIBs) USAID Automated Directive Systems (ADS) DESIRED QUALIFICATIONS: A. Education: BA in public law, accounting or business required. 5 additional years of progressively responsible duties in the procurement field may be substituted for a BA. B. Prior Work Experience: A candidate with numerous years of actual experience in all the desired specific assignments may be substituted for the degree requirements. The training/experience requirement of the position is that the incumbent has completed or has substantially completed the requirements for certification under the USAID Procurement Management Certification program (PMCP)or an equivalent program. Certification requires successful completion of eight specified courses in procurement, plus the achievement of certain competencies through a combination of training and experience. At least ten years of continuous, progressive experience in Acquisition (contracts, purchase orders), US Government Agreements (PASAs and RSSAs), host country contracting and Assistance (grants and cooperative agreements) execution, administration, termination, cost and prices analysis, procurement planning, and analysis and evaluation of proposals is required. At least three years working overseas preferred but not required. Demonstrated comprehensive knowledge of USG contracting and assistance procedures and a thorough knowledge and understanding of Federal Acquisition Regulations, practices, and procedures is necessary. Experience as a U.S. Government Contracting Officer, with a warrant, in an overseas setting is highly desirable. C. Post Entry Training: The incumbent is expected to be an expert in the field of USG acquisition and assistance procedures. If required, USAID specific training will be offered. D. Language Proficiency: Level VI (fluent) in both spoken and written English. E. Knowledge: A thorough and complete knowledge and understanding of how to execute and administer a complex acquisition and assistance portfolio in accordance with USG regulations. F. Skills and Abilities: Attention to detail, good analytical skills, and excellent organizational skills to execute and administer awards. Discretion, tact and the ability to work under extreme stress to meet deadlines and to effectively complete required actions. Excellent interpersonal, communication and teamwork skills and the ability to work independently are a must. Computer skills in Word and Excel are highly desired. POSITION ELEMENTS: A. Supervision: Receives administrative supervision from the CO. Incumbent must perform all duties with infrequent functional supervision. B. Available Guidelines: FAR, ADS, USAID Acquisition and Assistance Policy Directives, Mission and Office operating orders. C. Exercise of Judgment: The incumbent must exercise sound and independent judgment in interpreting and applying acquisition and assistance regulations in the award and administration of awards. D. Authority to Make Commitments: None. E. Nature, Level, and Purpose of Contacts: The incumbent responds and interacts with all Mission staff (up to and including the Mission Director), especially the Health Team; US & South Africa contractors and recipients, and USAID personnel to carry out assigned responsibilities. F. Supervision Exercised: In the absence of the CO, the incumbent may supervise RCO personnel which currently comprises 3 Acquisition Specialists and 1 secretary. G. Time Required to Perform Full Range of Duties after Entry into the Position: None. The incumbent is expected to be an expert in the area of Acquisition and Assistance. WEIGHTING OF QUALIFICATIONS/EXPERIENCES REQUIRED FOR INITIAL REVIEW: *Relevant BA or 5 additional professional years in procurement* (10%) *10 years of progressively responsible experience in USG procurement ? including host country contracting* (50%) *Overseas experience* (10%) *Reference checks (20%) *Proficiency in word processing and other relevant computer applications* (10%) Medical and Security Clearances: The selected individual shall be required to obtain a security clearance. All dependents who will be on the Contractor?s orders must also be able to obtain medical clearances. Compensation: The term of the contract will be for two years. The actual salary of the successful candidate will be negotiated within that range depending on qualification and previous earning history subject to funds availability. LIST OF REQUIRED FORMS FOR PSCS Forms outlined below can be found at http://www.usaid.gov/procurement_bus_opp/procurement/psc_solicit/forms.html 1. Standard Form 171 or optional Form 612.* 2. Contractor Physical Examination (AID Form 1420-62). ** 3. Questionnaire for sensitive Positions (for National security) (SF-86), or ** 4. Questionnaire for Non-Sensitive Positions (SF-85). 5. Finger Print card (FD-258). ** Standardized Regulations (Government Civilians Foreign Areas) ** Forms 2 through 5 shall be completed only upon the advice of the Contracting Officer that an applicant is the successful candidate for the job** BENEFITS/ALLOWANCES As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: A. BENEFITS: Employee's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Eligibility for worker's Compensation Annual & Sick Leave Access to Embassy medical facilities, commissary and pouch mail service B. ALLOWANCES (if Applicable*): (1) Temporary Lodging Allowance (Section 120) (2) Living Quarters Allowance (Section 130) (3) Post Allowance (Section 220) (4) supplemental Post Allowance (Section 230) (5) Post Differential (Chapter 500) (6) Payments during Evacuation/Authorized Departure (section 600) (7) Danger Pay (Section 650) (8) Educational Allowance (section 270) (9) Separate maintenance Allowance (Section 260) (10) Educational Travel (section 280) C. CONTRACT INFORMATION BULLETINS (CIBS)/AAPDs PERTAINING TO PSCS http://www.usaid.gov/procurement_bus_opp/procurement/cib/subject.html#psc 03-02 JAN 2003 ES-06 Maximum Pay Rate 01-13 JUL 2001 Posting USAID Solicitations and other Acquisition & Assistance (A&A) documents on the Business & Procurement Internet Site 01-10 MAR 2001 Revision of Medical Clearance Process ? Personal Services Contracts (PSCs) with US Citizens 01-09 MAR 2001 Competitive Process ? Personal Services Contracts (PSCs) with US Citizens Support of HIV/AIDS and Infectious Disease Initiatives 01-07 MAR 2001 Clarification of the Extension/Renewal Policy Regulation 01-05 MAR 2001 Clarification of the Rest and Recuperation (R&R) Policy Regarding Third Country Nationals (TCNs) 00-08(1)MAR 2001 Revision of Competitive Process ? Personal Services Contracts (PSCs) with US Citizens, SUPPLEMENT 00-08 Oct 2000 Revision of Competitive Process ? Personal Services Contracts (PSCs) with US Citizens 00-05 FEB 2000 Personal Services Contracts (PSCs) Annual Health Insurance Costs 00-03 JAN 2000 FICA & Medicare Tax Rates for Personal Services Contracts (PSCs) 99-22 OCO 1999 PSC Policy 99-22 AUG 1999 Changes to AIDAR Concerning Resident Hires and Deviations 99-09 APR 1999 Personal Services Contracts (PSCs) Annual Health Insurance 99-07 APR 1999 Contractual Coverage for Medical Evacuation (MEDEVAC) Services 98-24 AUG 1998 Use of Compensatory (Comp) Time by PSCs 98-23 AUG 1998 Guidance Regarding Classified Contract Security and Contractor Personnel Security Requirements 98-19 JUL 1998 Home Leave Under US Personal Services Contract PSCs 98-16 JUN 1998 Annual Salary Increase for USPSCs 98-14 MAY 1998 Change in Required Application Form for USPSCs 98-12 APR 1998 Advertisement of and Requirements for Evaluating Application for PSCs 98-11 APR 1998 Determining a Market Value for PSCs 97-19 AUG 1997 Advertising for Short-Term Personal Services Contracts 97-17 JUL 1997 PSCs with US Citizens or US Resident Aliens 97-16 JUL 1997 Class Justification for Use of Other Than Full and Open Competition for PSCs and for other Overseas Contracts of $250,00 or less 96-23 SEP 1996 Unauthorized Provision in Personal Services Contracts 96-19 JUL 1996 US Personal Services Contract (USPSC) ? Leave Recruited from the US (corrected 2) 94-09 APR 1994 Sunday Pay for US Personal Services Contractors (PSCs) 93-17 NOV 1993 Financial Disclosure Requirements Under a Personal Services Contract (PSC) 89-29 NOV 1989 Use of Government Bill of Lading for Transportation of Personal Service Contractor (PSC) Household Effects, Unaccompanied Baggage, and Privately-Owned Vehicles HOW TO APPLY: Interested applicants are encouraged to send a SF 171/0F 612 with names, titles, phone numbers and e-mails addresses of 3 references and a brief narrative addressing the required qualifications/experiences to Zanele Radebe, Regional Contracting Officer, via fax to 27 12 452 2399 or e-mail to zradebe@usaid.gov. To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter. The highest ranking applicants may be selected for an interview.
 

Place of Performance

Address: USAID/South Africa, 100 Totius St., Groenkloof St. X5, Pretoria

Zip Code: 0027

Country: South Africa
 

Record

SN00468504-W 20031115/031113211517 (fbodaily.com)
 

Source

FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)

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