Loren Data's SAM Daily™

FBO DAILY ISSUE OF DECEMBER 06, 2003 FBO #0739
SOLICITATION NOTICE

G -- Chaplain Chaperons

Notice Date

12/4/2003
 

Notice Type

Solicitation Notice
 

Contracting Office

Department of the Air Force, United States Air Force Europe, 48 CONS/LGC, RAF Feltwell Unit 5070 Box 270, RAF Feltwell, UK, 09461-0270
 

ZIP Code

09461-0270
 

Solicitation Number

F511HC33020100-A
 

Response Due

12/14/2003
 

Archive Date

12/29/2003
 

Point of Contact

Kelvin Johnson, Contract Specialist, Phone 011 44 1638 527053, Fax 011 44 1638 527202, - Franquan Culbert, Contract Specialist, Phone 226.7201, Fax 226.7183,
 

E-Mail Address

kelvin.johnson@lakenheath.af.mil, franquan.culbert@lakenheath.af.mil
 

Description

This is a combined synopsis/solicitation for non-personal services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is F511HC33020100, and this is issued as a Request for Quote. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Regulation (FAR) PARTS 12 and 13 and those referenced below. This is unrestricted. Description: Statement of work for Dorm Dads and Dorm Moms: The contractor shall provide all non-personal services and materials, except as otherwise provided for in this contract. Period of performance shall be from 1 January 2004 through 30 September 2004. The contractor will provide outreach ministry organization and direction, volunteer development and training, support group coordination, planning meetings, reports, and retreats. Sensitivity and respect for other faith groups will be maintained. The program will have spiritual content and be structured so that airmen will meet, learn, and grow in spiritual and ethical values, character building, social issue awareness, and life-style choices. The contractor will ensure all activities are coordinated with the Wing Chaplain, RAF Mildenhall. 1. The contractor will in consultation with the Wing Chaplain: A. live in a designated single airmen?s dormitory room and build a relationship-based ministry to single airmen. B. Establish a leadership team of dormitory residents. C. Establish a Coffee House ministry in the dorms. D. Plan monthly outreach events-trips, sporting events, recreational adventures. E. Plan a quarterly service project. F. Provide an annual retreat for dorm residents and RAFM singles. G. Build small group ministries. H. Provide ministry of presence in the dormitories, dining facilities, and authorized work-centers across the wing. I. Lead informal group discussions, activities, and provide the guidance necessary to help the airmen improve their decision-making skills. K. Develop an annual budget estimate for each scheduled activity. L. Develop a core curriculum developing social, ethical and religious topics to develop life skills. M. Development appropriate advertising of weekly, monthly and special events. N. Provide single airmen opportunities for GenX/GenY worship. O. Properly screen and train volunteer adult leaders. P. Maintain a database of participants. Q. Coordinate a program that connects singles with families (RAFM ?Adopt a Family? program). See Statement of Work for additional details. Personnel requiring entry to RAF Lakenheath/RAF Mildenhall without an escort require written and approved authorization IAW AFI 31-101 and related guidance. The individual will then be advised that a Local Agency Check (LAC) is required to obtain a base pass. The individual will have five days to report to any police station and request the LAC. The cost will be ?10.00 to have the LAC completed (Contractor is responsible for the ?10.00 payment). Personnel refusing to obtain a LAC will not be issued a base pass. Personnel denied a base pass would not be employed under this contract. Upon arriving at the police station, they should request a Police National Computer (PNC) check. The procedures for filling out the application will be explained by the Police Constabulary. After completing the application, the individual will be required to post the application, along with ?10.00, to the applicable address. The receiving agency is required by law to have the check completed within 40 days. After explaining the process to the individual, the requesting base agency will issue the United States Air Force in Europe (USAFE) Form 79, Request for Base Entry Pass Identification and AF Form 2583, Request for Personnel Security Action, from the contract holding security manager. Personnel will proceed to Pass and Registration and be issued a temporary base pass, not to exceed 45 days from the date the USAFE Form 79 was issued. Pass and Registration will file the USAFE Form 79 for reissue of the base pass after the LAC has been returned. When the results of the LAC return, the individual must return to Pass and Registration to be issued a new USAFE Form 79 for the period of performance. Pass and Registration will annotate, in block # 17 of the USAFE Form 79, the results of the LAC. Personnel who return with a LAC containing derogatory information may be declined base access. Further information will be required before a base pass will be issued. A determination will be made at the time of request on whether further information is required to issue a base pass. Pass and Registration will maintain a copy of the LAC on file, for the duration of employment of the individual. Agencies are required to notify Pass and Registration of any new derogatory information received after the LAC has been completed. This shall be accomplished, in writing to 100 SFS/SFOXI, within 48 hours. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. Upon termination of an employee the contractor shall ensure that the base identification pass issued to the employee is returned to the issuing office. Prior to submitting an invoice for final payment, the prime contractor shall obtain a clearance certification from the issuing office which states all base identification passes have been turned in, accounted for, or transferred to a follow-on contract. This certification shall be submitted to the Contracting Officer prior to submission of the final invoice for payment. Failure to comply with these requirements may result in withholding of final payment. We have allowed that the existing basic structures of the Operator Consoles / Desks would be re-used. Completion lead-time: currently 14 to 16 weeks from receipt of an order. Validity of Proposal: 90 days from the date of this Proposal. Payment terms: to be agreed. Potential contractors shall include a completed copy of the provision at FAR 52.212-3 Offeror Representation and Certifications - Commercial Items with its offer. Contractors must include its Federal Tax Identification Number and corporate status. Corporate status means the concern's designation as a 1) sole proprietorship, 2) partnership, or 3) other corporate entity. The clause at 52.212-4 Contract Terms and Conditions -Commercial Items and provision at 52.212-1, Instructions to Offerors - Commercial Items applies to this acquisition and are incorporated by reference. The provision at 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders - Commercial Items is included and incorporates by reference the clauses identified by the contracting officer: 52.222-3 Convict Labor, 52.233-3 Protest After Award, 52.225-13, Restrict ions on Certain Foreign Purchases, 52.203-6 Restrictions on Subcontractor Sales to the Government, 52.222-26 Equal Opportunity, 52.222-35 Affirmative Action for Special Disabled and Vietnam Era Veterans, 52.222-36 Affirmative Action for Handicapped Workers, 52.225-3 Buy American Act - Supplies, 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration, . The provisions and clauses identified as 52.217-8 Option to Extend Services, 52.217-9 Option to Extend the Term of the Contract, 52.232-25 Prompt Payment, 52.232-18, Availability of Funds, 52.232-19, Availability of Funds for the Next Fiscal Year, applies to this acquisition and are incorporated by reference. DFARS clauses and provisions 252.212-7000 -- Offeror Representations and Certifications -- Commercial Items, 252.204-7001 -- Commercial and Government Entity (CAGE) Code Reporting, 252.204-7004 -- Required Central Contractor Registration apply to this solicitation. 252.229-7000 INVOICES EXCLUSIVE OF TAXES OR DUTIES Invoices submitted in accordance with the terms and conditions of this contract shall be exclusive of all taxes or duties for which relief is available. 252.229-7001 TAX RELIEF (a) Prices set forth in this contract are exclusive of all taxes and duties from which the United States Government is exempt by virtue of tax agreements between the United States Government and the Contractor's government. The following taxes or duties have been excluded from the contract price: NAME OF TAX: ___ (OfferorInsert) RATE: (PERCENTAGE): ___ (Offeror Insert) (b) The Contractor's invoice shall list separately the gross price, amount of tax deducted and net price charged. (c) When items manufactured to United States Government specifications are being acquired, the Contractor shall identify the materials or components intended to be imported in order to ensure that relief from import duties is obtained. If the Contractor intends to use imported products from inventories on hand, the price of which includes a factor for import duties, the Contractor shall ensure the United States Government's exemption from these taxes. The Contractor may obtain a refund of the import duties from its government or request the duty-free import of an amount of supplies or components corresponding to that used from inventory for this contract. 252.229-7006 VALUE ADDED TAX EXCLUSION UNITED KINGDOM) The supplies or services identified in this contract are to be delivered at a price exclusive of value added tax under arrangements between the appropriate United States authorities and Her Majesty?s Customs and Excise (Reference Priv. 46/7). By executing this contract, the Contracting Officer certifies that these supplies or services are being purchased for United States Government official purposes only. 252.229-7008 RELIEF FROM IMPORT DUTY (UNITED KINGDOM) any import dutiable articles, components, or raw materials supplied to the United States Government under this contract shall be exclusive of any United Kingdom import duties. Any imported items supplied for which import duty already has been paid will be supplied at a price exclusive of the amount of import duty paid. The Contractor is advised to contact Her Majesty?s (HM) Customs and Excise to obtain a refund upon completion of the contract (Reference HM Customs and Excise Notice No. 431, February 1973, entitled ??Relief from Customs Duty and/or Value Added Tax on United States Government Expenditures in the United Kingdom??). 252.232-7008 ASSIGNMENT OF CLAIMS (OVERSEAS) 252.233-7001 CHOICE OF LAW (OVERSEAS) 252.242-7000 POSTAWARD CONFERENCE 5352.204-9100 COMMUNICATIONS SECURITY REVIEW 5352.215.9103 CONTINUED PERFORMANCE DURING WAR OR STATES OF EMERGENCY For the purposes of this clause the blank(s) are completed as follows:(a)(1) United Kingdom 5352.246-9100 COMMERCIAL WARRANTY SEP 1986 FELTWELL-AA-08 Electronic Funds Transfer (LOCAL) Payment is now available using electronic funds transfer (EFT). This is simply Done by including the information listed in paragraph (j) below with the invoice. 52.232-34 payment by electronic funds transfer -other than Central Contractor Registration (may 1999) (a) Method of payment. (1)All payments by the government under this contract may be made by electronic funds transfer (EFT), except as provided in paragraph (a)(2) of this clause. As used in this clause, the term "EFT" refers to the funds transfer and may also include the payment information transfer. (i) Accept payment by check or some other mutually agreeable method of payment; or (ii) request the government to extend payment due dates until such time as the government makes payment by EFT (but see paragraph (d) of this clause). (2) If the contractor provides EFT information applicable to multiple contracts, the contractor shall specifically state the applicability of this EFT information in terms acceptable to the designated office. However, EFT information supplied to a designated office shall be applicable only to contracts that identify that designated office as the office to receive EFT information for that contract. (c) Mechanisms for EFT payment. The government may make payment by EFT through either the automated clearing house (ACH) network, subject to the rules of the national automated clearing house association, or the Fed wire transfer system. The rules governing federal payments through the ach are contained in 31 CFR Part 210. (d) Suspension of payment. (1) The government is not required to make any payment under this contract until after receipt, by the purpose of prompt payment under this contract. The prompt payment terms of the contract regarding notice of an improper invoice and delays in accrual of interest penalties apply. (2) If the EFT information changes after submission of correct EFT information, the government shall begin using the changed EFT information no later than 30 days after its receipt by the designated office to the extent payment is made by EFT. However, the contractor may request that no further payments be made until the updated EFT information is implemented by the payment office. If such suspension would result in a late payment under the prompt payment terms of this contract, the contractor's request for suspension shall extend the due date for payment by the number of days of the suspension. (e) Liability for uncompleted or erroneous transfers. (1) If an uncompleted or erroneous transfer occurs because the information incorrectly, the government remains responsible for--incorrect EFT information within the meaning of paragraph (d) of this clause. (h) Liability for change of EFT information by financial agent. The government is not liable for errors resulting from changes to EFT information provided by the contractor's financial agent. (i) Payment information. The payment or disbursing office shall forward to the contractor available payment information that is suitable for transmission as of the date of release of the EFT instruction to the Federal Reserve System. The government may request the contractor to designate a desired format and method(s) for delivery of payment information from a list of formats and methods the payment office is capable of executing. However, the government does not guarantee that any particular format or method of delivery is available at any particular payment office and retains the latitude to use the format and mail the payment information to the remittance address in the contract. (j) EFT information. The contractor shall provide the following information to the designated office. The contractor may supply this data for this or multiple contracts (see paragraph (b) of this clause). The contractor shall designate a single financial agent per contract capable of receiving and processing the EFT information using the EFT methods described in paragraph (c) of this clause. (5) The contractor's name and remittance address, as stated in this clause. FELTWELL-AA-09 Installation Passes. (LOCAL) IAW 5352.204-9102 Installation Passes. The performance of this contract is located on a United States Air Force installation, and all access to the installation is controlled by the RAF Lakenheath or RAF Mildenhall Pass & Identification Office, and 48th Contracting Squadron, at RAF Feltwell UK. (a) Prior to commencing work the Contractor shall furnish a complete list of all vehicles and personnel involved in the accomplishment of the contract work to the Contracting Officer or designated representative to ensure access to the respective installations. The following information must be furnished on this list: (1) Vehicles: Make, model, and year of manufacture, capacity, type, license number, and insurance policy number. (2) Personnel: First and last name, date of birth, place of birth, passport or identification card number, place of residence and any such other information, as required, to satisfy individual air base or army security regulations governing access to granting of passes to the particular military establishment. (b) Individuals requiring base access on a recurring basis (over 30 days) for the performance of a contract will complete Request for Base Entry Pass Identification Worksheet, available from the 48th Contracting squadron. The 48th Contracting squadron will complete the USAFE Form 79. Contractors are responsible for process the USAFE Form 79 through the Pass and Registration Section at RAF Lakenheath or RAF Mildenhall for an Installation Pass. (c) All personnel on USAF installations are subject to search, at the discretion of the installation commander. (d) Installation passes will be returned immediately to the Pass and Registration Section when: (1) Pass has expired. (2) Pass holder is no longer employed by the Contractor. (3) Contract is completed. (4) Contracting Officer so directs. Pass and Registration will annotate, in block # 17 of the USAFE Form 79, the results of the LAC. Personnel who return with a LAC containing derogatory information may be declined base access. Further information will be required before a base pass will be issued. A determination will be made at the time of request on whether further information is required to issue a base pass. Pass and Registration will maintain a copy of the LAC on file, for the duration of employment of the individual. Agencies are required to notify Pass and Registration of any new derogatory information received after the LAC has been completed. This shall be accomplished, in writing to 100 SFS/SFOXI, within 48 hours. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. Upon termination of an employee the contractor shall ensure that the base identification pass issued to the employee is returned to the issuing office. Prior to submitting an invoice for final payment, the prime contractor shall obtain a clearance certification from the issuing office which states all base identification passes have been turned in, accounted for, or transferred to a follow-on contract. This certification shall be submitted to the Contracting Officer prior to submission of the final invoice for payment. Failure to comply with these requirements may result in withholding of final payment. We have allowed that the existing basic structures of the Operator Consoles / Desks would be re-used. Completion lead-time: currently 14 to 16 weeks from receipt of an order. Validity of Proposal: 90 days from the date of this Proposal. Payment terms: to be agreed. The contractor shall coordinate with Mr. Martin Vale (01638-543378) concerning the usage of any government owned tools/equipment. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 97-27 and DFARS DCN 20020531. Copies of the FAR and DFARS can be obtained via the Internet: www.farsite.hill.af.mil If not already registered, you should immediately register with CCR by calling 1-888-227-2423 or via the Internet at http://www.ccr2000.com. Contractors are required to have a Dun & Bradstreet number (DUNS) in order be registered in the CCR database. Lack of registration may make an offeror ineligible for award. A contractor can receive a DUNS number by calling Dun & Bradstreet at (800) 333-0505. Internet registration takes approximately 72 hours; mail-in registration takes approximately 30 days. Interested parties must submit any questions in writing (via e-mail, windows compatible) to BOTH individuals listed below, or fax to (011)(44) 01638-52-7183 or by US postal service to the below address. Quotes and any amendments (if any) must be signed, dated and submitted in writing by fax to (011)(44) 01638-52-7201, electronic or mail to 48th Contracting Squadron, Bldg 55, Marham Rd, RAF Feltwell, Thetford, Norfolk, IP264HL attention to Kelvin Johnson or Lynette Parson by 2:00 PM Local Time, 14 Dec 03. If sent by electronic means, windows compatible, a signed original of the SF 1449 and all amendments (if any) shall be faxed NLT the date and time above and mailed to the above address within (5) workdays. If quotes are sent by fax, the entire original hard copy shall be mailed to the above address within (5) workdays. Contact Contracting Specialist, Kelvin Johnson at (011)(44) 01638-52-7053, (Kelvin.Johnson@Lakenheath.af.mil) or Contracting Officer Lynette Parson at (011) (44) 01638-52-7081 (Lynette.Parson@Lakenheath.af.mil) for information regarding this solicitation.
 

Place of Performance

Address: Wing Chapel, Bldg 474, RAF Mildenhall

Zip Code: 09459

Country: UK
 

Record

SN00481022-W 20031206/031204212210 (fbodaily.com)
 

Source

FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)

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