SOLICITATION NOTICE
J -- OVERHAUL WARPING CAPSTAN - USCGC SENECA
- Notice Date
- 12/11/2003
- Notice Type
- Solicitation Notice
- Contracting Office
- DHS - Direct Reports, United States Coast Guard (USCG), Commanding Officer (vpl), USCG Maintenance and Logistics Command - Atlantic, 300 East Main Street Suite 600, Norfolk, VA, 23510-9102
- ZIP Code
- 23510-9102
- Solicitation Number
- DTCG80-04-Q-3FA496
- Response Due
- 12/29/2003
- Archive Date
- 9/30/2004
- Point of Contact
- Mark Corse, Contract Specialist, Phone (757) 628-4646, Fax (757) 628-4676, - Kevin Brumfiel, Contracting Officer, Phone (757) 628-4635, Fax (757) 628-4676,
- E-Mail Address
-
mcorse@mlca.uscg.mil, kbrumfiel@mlca.uscg.mil
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a separate written solicitation will not be issued. The solicitation is issued as a Request for Quotations. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 01-18 effective 12/11/03. The requirement is being solicited as a 100% Small Business Set-aside using Simplified Acquisition Procedures per FAR Subpart 13. The NAICS Code is 811310 with a Small Business Size Standard of $6 Million. Solicitation number DTCG80-04-Q-3FA496 applies. A Firm Fixed Price Purchase Order is anticipated. CLIN 0001: Contractor to provide all equipment, labor, materials, parts, services, including all travel and shipping costs as necessary to overhaul the aft warping capstan onboard the USCGC SENECA (WMEC 906). All work to be accomplished in accordance with the specifications cited here in. Place of Performance: USCGC SENECA (WMEC 906), c/o USCG ISC, 427 Commercial St., Boston, MA 02109 Period of Performance: 01/05/04 thru 02/13/04 (39 calendar days). BASE ITEMS: CLIN 0001 ? OVERHAUL WARPING CAPSTAN CLIN 0001AA ? LABOR 1 JOB $___________________ CLIN 0001AB ? PARTS 1 LOT $___________________ CLIN 0001AC ? PER DIEM 1 JOB $___________________ TOTAL PRICE: $____________________ NOTE: Vendors shall provide an itemized arts list with their quote. SPECIFICATION: .OVERHAUL WARPING CAPSTAN ASSEMBLY 1. SCOPE: This work item describes the requirements for the Contractor to overhaul the warping capstan assembly, located on the Fantail. 2. APPLICABLE DOCUMENTS Coast Guard Maintenance and Logistics Command Atlantic (MLCA), Standard Specification 0740_STD, 2001 Edition, Welding and Allied Processes Coast Guard Maintenance and Logistics Command Atlantic (MLCA), Standard Specification 3141_STD, 2001 Edition, Overhaul Electrical Rotating Machines Coast Guard Maintenance and Logistics Command Atlantic (MLCA), Standard Specification 6300_STD, 2001 Edition, Preserve Ship Structures Coast Guard Drawing 905 WMEC 582-002, Rev B, 15 Jan 1985, Capstan, Arrangement & Details NOTE: This drawing may be provided upon request. Submit your request to: Mark Corse (757) 628-4646. Please provide e-mail address as this drawing will be provided as an e-mail attachment. Coast Guard Technical Publication (TP) 2837, Apr 1986, Manufacturer?s Instruction Book, SWBS 581, Section A, Capstan-Windlass ?Windlass Model X-1836 3. REQUIREMENTS 3.1 INITIAL OPERATIONAL TEST. The Contractor shall witness the operational test of the warping capstan by the ship?s force before removing the capstan. 3.2 OIL DISPOSAL. The Contractor shall drain and dispose of all oil from the gear reducers of the warping capstan, in accordance with all applicable Federal, state, and local regulations. 3.3 REMOVAL. The Contractor shall disconnect and remove the warping capstan assembly and motor, shown on Coast Guard Drawing 905 WMEC 582-002, in accordance with TP-2837, section 582, subparagraph 8 (Major Overhaul), and transport the assembly and motor to a suitable repair facility. The electric motor mounting bolts have sheared leaving a portion of the damaged fasteners in the threaded holes. NOTICE: THE CAPSTAN IS MOUNTED ON A BED ON CHOCKFAST, WITHOUT A RELEASING AGENT; SIGNIFICANT EFFORT WILL BE REQUIRED TO REMOVE MOUNTING BOLTS AND BREAK FOUNDATION PLATE FROM THE CHOCKFAST MATERIAL. CHOCKFAST MUST BE RENEWED, IN ACCORDANCE WITH MANUFACTURER?S RECOMMENDATION, BEFORE REINSTALLATION OF CAPSTAN. 3.4 TEMPORARY COVERING. Fabricate and install a suitable, temporary cover over the resulting hole in the deck, to prevent personnel injury and protect the vessel?s interior spaces and equipment from outside contamination. Remove and dispose of the cover upon completion of work. 3.5 CAPSTAN OVERHAUL. The Contractor shall do the following for the removed warping capstan: 3.5.1 DISASSEMBLY. Completely disassemble the warping capstan assembly in accordance with Dings Direct Brakes 80 Series 4 Post Brake Instructions enclosed in TP-2837. 3.5.2 MOTOR. Overhaul and test the warping capstan motor in accordance with Std Spec 3141_STD. Renew all new sealed bearings. 3.5.3 MOTOR CONTROLLER INSPECTION. Open, clean, and inspect the motor controller. Submit a condition report of all findings and recommendations to the COR within 24 hours after inspecting. 3.5.4 COMPONENT CLEANING. Clean and remove all grease and rust from the capstan, single spur reduction gear drive, and shaft couplings. 3.5.5 COMPONENT INSPECTION. Visually inspect all gears and machined parts. 3.5.5.1 GEARS. Record gear backlash and bearing clearances. Remove burrs, knife edges and nicks from gear teeth and casing with emery cloth, stone, or flat mill file. 3.5.5.2 MACHINED PARTS. Take measurements of all machined parts which include all shafts, bushings, bushing bores, bearing bores, O-ring groove depths, and gear backlashes shown on Coast Guard Drawing 905 WMEC 582-002 and the Bill of Material listed in TP-2837. Conduct non-destructive inspection of all key ways, in accordance with Std Spec 0740_STD, Appendix C. 3.5.5.3 REPORT. Submit a written report of all findings to the COR within 24 hours after inspecting. 3.5.6 BRAKE BAND WEAR SURFACE MACHINING. Machine the brake band and drum wear surfaces on the warping capstan to a 125 RMS finish. 3.5.7 ELECTRIC BRAKE ASSEMBLY. Using TP-2837 as a guide, do the following for the electric brake assembly: (A) Disassemble the electric brake assembly and visually inspect all parts for wear, deterioration and damage. (B) Submit a condition report of all findings and recommendations to the COR within 24 hours after inspecting. (C) After all authorized repairs, renew the brake assembly friction linings, all O-rings, gaskets, and Statoseal cap screws. (D) Reassemble, reinstall, and adjust the brake assembly. 3.5.8 PRESERVATION. Preserve the capstan head, capstan box exterior, and capstan foundation surfaces in accordance with Std Spec 6300_STD, using the coating system specified for ?Machinery Exposed to Weather?, Option I or Option II, in Table IA (Exterior Surface Preservation). Select top/finish coat color in accordance with Table V (Top Color Coat For Exterior Miscellaneous Details and Fittings). 3.5.9 REASSEMBLY. Reassemble the warping capstan with new software (seals, O-rings, and gaskets), bearings, electric motor mounting bolts and brake bands. 3.6 CAPSTAN REINSTALLATION. The Contractor shall transport the warping capstan assembly to the vessel. Reinstall and align the warping capstan to its original configuration, shown on Coast Guard Drawing 905 WMEC 582-002 and in accordance with the manufacturer's instructions. Apply 5200 marine adhesive to the joint between the foundation and ship?s hull. 3.7 LUBRICATION. The Contractor shall lubricate the warping capstan assembly in accordance with TP-2837, Section 582, subparagraph 4.0 (Lubrication). 3.8 OPERATIONAL TESTING. The Contractor shall conduct an operational test of the overhauled warping capstan as follows (see 4.1 (Operational test parameters) and 5.1 herein (Crew responsibilities)), in the presence of the Coast Guard Inspector and while the vessel is waterborne: Run the warping capstan in both directions. Warp the vessel approximately 15 feet aft, using only the warping capstan and all necessary Contractor-furnished lines. 3.8 LABEL PLATE. After successful testing, the Contractor shall furnish and install a legible, weather-proof label plate on the base of the equipment, inside the vessel. Ensue that the plate is inscribed with the following information: DATE OF OVERHAUL. DATE OF OPERATIONAL TEST. NAME OF THE CONTRACTOR PERFORMING THE OVERHAUL AND TEST. 4. QUALITY ASSURANCE 4.1 OPERATIONAL TEST PARAMETERS. The Contractor shall demonstrate proper operation of the capstan, in accordance with manufacturer?s instructions. Ensure that the windlass operates smoothly and without chattering or binding, in all modes of operation. Correct all discrepancies and retest. In addition, confirm that the seal between the deck plate and capstan is watertight. 5. NOTES 5.1 CREW RESPONSIBILITIES. The crew will operate all vessel machinery during the operational testing of the warping capstan. 5.2 EQUIPMENT PARTICULARS. CAPSTAN: MFG: JARED Industries, Inc (912) 262-2050, Model No.: 3404 EC; MOTOR: Louis Allis Pacemaker Motor: Mfr. Type: COG 4ND Frame Size: 326 TDZ 20/20 HP, 440 volts, 60 cycle, 3 phase, 1700/845 RPM, 25/33.5 Amps Quotes to be submitted FOB Destination. Inspection and Acceptance is at destination. Vendors should include warrantee terms and conditions and prompt payment discounts with their quotation. Evaluation and Award: Provision FAR 52.212-2 will not be used for this acquisition. The government intends to award a purchase order resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation provides the lowest total price. The following FAR provisions and clauses apply to this request for quotation and are incorporated by reference and/or full text as required: The provisions of FAR 52.212-1, Instructions to Offerors ? Commercial (OCT 2000) apply to this acquisition without addenda. FAR CLAUSE 52.212-4, CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS APPLIES TO THIS ACQUISITION. FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-- COMMERCIAL ITEMS (JUNE 2003) APPLIES TO THIS ACQUISITION. The following FAR Clauses are applicable: FAR 52.233-3, Protest after Award (Aug 1996) (31 U.S.C. 3553). FAR 52.222-3, Convict Labor (June 2003) (E.O. 11755). FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Sep 2002) (E.O. 13126). FAR52.222-21, Prohibition of Segregated Facilities (Feb 1999) FAR 52.222-26, Equal Opportunity (Apr 2002) (E.O. 11246). FAR 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001) (38 U.S.C. 4212). FAR 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998) (29 U.S.C. 793). FAR 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001) (38 U.S.C. 4212). FAR 52.225-1, Buy American Act--Supplies (June 2003) (41 U.S.C. 10a - 10d). FAR 52.225-13, Restriction on Certain Foreign Purchases (June 2003) (E.O. 12722, 12724, 13059, 13067, 13121, and 13129). FAR 52.232-33, Payment by Electronic Funds Transfer--Central Contractor Registration (Oct 2003) (31 U.S.C. 3332). Vendors are required to submit, a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications ? Commercial Items, with their quote. The following Transportation Acquisition Regulations (TAR) clauses incorporated by reference: HSAR 3052.217-91 PERFORMANCE (USCG) (DEC 2003) HSAR 3052.217-92 INSPECTION AND MANNER OF DOING WORK (USCG) (DEC 2003) HSAR 3052.217-93 SUBCONTRACTS (USCG) (DEC 2003) HSAR 3052.217-95 LIABILITY AND INSURANCE (USCG) (DEC 2003) HSAR 3052.217-96 TITLE (USCG) (DEC 2003) HSAR 3052.217-97 DISCHARGE OF LIENS (USCG) (DEC 2003) HSAR 3052.217-98 DELAYS (USCG) (DEC 2003) HSAR 3052.271-99 DEPARTMENT OF LABOR SAFETY AND HEALTH REGULATIONS FOR SHIP REPAIR (USCG) (DEC 2003) HSAR 3052.217-100 GUARANTEE (USCG) (DEC 2003) HSAR 3052.220-70 STRIKES OR PICKETING AFFECTING TIMELY COMPLETION OF THE CONTRACT WORK (DEC 2003) HSAR 3052.222-71 STRIKES OR PICKETING AFFECTING ACCESS TO A DHA FACILITY (DEC 2003) HSAR 3052.223-90 ACCIDENT AND FIRE REPORTING (USCG) (DEC 2003) CONTRACTING OFFICER?S AUTHORITY No oral or written statement of any person other than the Contracting Officer will in any manner or degree modify or otherwise affect the terms of this contract. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the Contracting Officer. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof. REQUIRED INSURANCE The Contractor shall, at its own expense, procure and maintain the following kinds of insurance with respect to performance under the contract. In accordance with TAR 1252.217-76, Liability and Insurance (OCT 1994), the Contractor shall furnish the Contracting Officer with proof of insurance for the duration of the contract, including: 1. Ship Repairer's Liability - $500,000 per occurrence. 2. Comprehensive General Liability - $500,000 per occurrence. 3. Full insurance coverage in accordance with the United State's Longshoremen's and Harbor Worker's Act. 4. Full insurance coverage in accordance with the State's Workmen's Compensation Law (or its equivalent) for all places of performance under this contract. CONTRACT DEFICIENCY REPORT The Contracting Officer or Contracting Officer Representative (COR) may issue a Contract Deficiency Report, Form MLCA(v)005-1. The contractor shall respond in writing within 24 hours of receipt, unless otherwise approved by the Contracting Officer, to the COR. The COR will comment on the contractor's response and will forward the Deficiency Report and comments to the Contracting Officer, with a copy to the contractor, MLC(vr), the NESU and Program Manager. The Contracting Officer will make the final response to the contractor in writing. It is the policy of the Coast Guard to issue solicitations and make contract awards in a fair and timely manner. To further this policy, the Commandant has created the position of Solicitation Ombudsman who is empowered to investigate issues raised by prospective offerors and resolve them, where possible, without expensive and time-consuming litigation. Potential quoters who believe that a Coast Guard solicitation is unfair or otherwise defective should first direct their concerns to the cognizant Contracting Officer. If the Contracting Officer is unable to satisfy the concerns, the quoter should then contact the Coast Guard Solicitation Ombudsman at the address below: Commandant (G-CPM-S/3) 2100 Second Street, SW Washington, DC 20593 Telephone (202) 267-2285 FAX (202) 267-4011 Potential quoters should provide the following information to the Ombudsman in order to ensure a timely response: solicitation number, Contracting Office, Contracting Officer, and solicitation closing date. Defense Priorities and Allocations System (DPAS) Rating: DO A3 Refer questions to Mark Corse (757) 628-4646. Submit quotes to arrive no later than 2:00 pm (local) December 29, 2003. Quotations sent via the US Postal Service or hand delivered to: Commanding Officer (vpl-4), USCG MLC Atlantic, ATTN: Mark Corse, 300 E. Main Street, Suite 600, Norfolk, VA 23510. Faxed quotations will be accepted at (757) 628-4676/4675 E-mail quotes are acceptable and may be forwarded to Mark Corse at mcorse@mlca.uscg.mil Numbered Notes: NONE
- Place of Performance
- Address: USCGC SENECA (WMEC 906), c/o USCG ISC,, 427 Commercial St., Boston, MA
- Zip Code: 02109
- Country: USA
- Zip Code: 02109
- Record
- SN00487745-W 20031213/031211211541 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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