SOLICITATION NOTICE
X -- Lease or Rental of Facilities
- Notice Date
- 12/16/2003
- Notice Type
- Solicitation Notice
- Contracting Office
- Corporation for National and Community Service, Procurement, Southwest Service Center, 1999 Bryan Street, Suite 2050, Dallas, TX, 75201
- ZIP Code
- 75201
- Solicitation Number
- SWSC-23-04
- Response Due
- 12/31/2003
- Archive Date
- 1/15/2004
- Point of Contact
- Bettye Hammond, Grant Management Officer, Phone (214) 880-7069, Fax (214) 880-7074, - Bettye Hammond, Grant Management Officer, Phone (214) 880-7069, Fax (214) 880-7074,
- E-Mail Address
-
Bhammond@cns.gov, Bhammond@cns.gov
- Description
- The Corporation for National and Community Service, a wholly owned Government Corporation, intends to award a contract to a qualified vendor who can provide lodging, conference space and meals for AmeriCorps*VISTA Pre-Service Orientations (PSO) for 3 days January 25-28, 2004, and Early Service Training (EST) for 3 days January 28-31, 2004. This training will take place in the Austin, TX. Registration: Five (5) six-foot skirted tables set up in the assigned registration area outside the main meeting room beginning at noon on Jan 25th and remaining until conference conclusion. Lodging: PSO- Four (4) singles and forty-three (43) doubles for Jan 25-28th. EST-Four (4) singles and forty-eight (48) doubles Jan 28-31st. Meeting space: One (1) general session Jan 25-31, 2004 set in rounds of eight (8). Six (6) break out rooms with four (4) rounds of eight (8) for participants Jan 25-31, 2004. Meals: Hot buffet dinner for 100 participants from 5:00-7:00pm on Jan 25th with main meeting room available from 7-8 p.m. for session. Jan 26th meals for 100 with Full hot buffet breakfast, AM break, hot buffet lunch, PM break and hot buffet dinner. Jan 27th meals for 100 participants same as Jan 26th. For Jan 28th meals for 100 with Full buffet breakfast, AM break, box lunch. This PSO group will check out and the new EST group will check in that afternoon. Meals for this EST group of 110 will follow the above pattern for Jan 28th p.m. dinner through Jan 29th, Jan 30th and Jan 31st. Refreshments: To be served each morning and afternoon of the training. Morning breaks may consist of refreshing coffee, tea and light snacks; afternoon breaks should include cold drinks, coffee, tea and light snacks. Menus must be included in your proposal. Audiovisual Equipment: General Session: One projector screen (10 x 10), one overhead projector, one flip chart, wireless lapel microphone, hand held wireless microphone, TV/VCR, and cart, for Sunday ? Saturday in general session. For Breakout rooms: (Monday ? Saturday) overhead projector, regular screen, and one flip chart. Rental expenses for A/V equipment must be included in your proposal. Transportation: Vendor must provide shuttle service to and from area airports, including transportation for participants with special needs, on Jan 25th from Airport, Jan 28th to and from airport and Jan 31st to airport. Any costs associated with shuttle transportation must be included in bid. Miscellaneous: In submitting a bid for these services, please quote a price/guest/day. Only sleeping room rental, meeting room rental, and scheduled meeting costs for these guests should be included in this solicitation. Incidentals: The guests will pay personal expenses (telephone calls, room service, etc.) themselves. Special requirements: Meeting rooms and at least 25% of sleeping rooms must be accessible to physically challenged individuals. At least 25 % of the attendees at meals will be vegetarians or vegans. Vendor must provide on-site representation during all dates of the event for coordination, problem solving and decision making. The bid must include the bidders DUNS (Dun and Bradstreet) number and proof they are registered in the Business Partner Network's Central Contractor Registration (CCR) system. You can register in the CCR at the following web site: http://www.bpn.gov. FAILURE TO PROVIDE THIS INFORMATION WILL AUTOMATICALLY DISQUALIFY YOU. Federal regulations require that any hotel/conference space contracted shall comply with the American Disabilities Act (ADA) requirements and the FEMA, Fire Prevention and Control guidelines. All proposed prices must be inclusive. For example: audio-visual rentals and the cost of food must include gratuity, if applicable. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is SWSC-23-04 and is issued as a request for a quotation (RFQ). This solicitation document and the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-23. The provisions at 52.212.1, Instructions to Offerors?Commercial, applies to this acquisition. Offeror must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications?Commercial Items with its offer. This is a best value procurement and evaluation of offers will be based on quality, past performance and price. References must be included with your offer. The clause 52.212-4, Contract Terms and Conditions?Commercial Items applies to this acquisition. The clause 52.212-5, Contract Terms and Conditions Required To Implement Statues or Executive Orders?Commercial Items applies to this acquisition. The following clauses listed in 52.212-5 (b) and (c) are included by reference: 52.222-21; 52.222-22; 52.222-23; 52.222-41; 52.225-3; and 52.232-34. New/revised clauses: 52.204-6 Data Universal Number System (DUNS) Number; 52.204-7 Central Contractor Registration; 52.212-1 Instructions to Offerors - Commercial Items; 52.213-4 Terms and Conditions - Simplified Acquisitions; 52.232-33 Payment by Electronic Funds Transfer. Proposals must be submitted in writing, signed by a person authorized to negotiate on behalf of the proposer with the Government and sent to the address in this announcement. Bids should be submitted to Bettye Hammond, Contracting Officer, Corporation for National and Community Service, 1999 Bryan Street, Suite 2050, Dallas, TX 75201, not later than December 31, 2003.
- Place of Performance
- Address: 1999 Bryan Street, Suite 2050, Dallas, TX
- Zip Code: 75201
- Zip Code: 75201
- Record
- SN00490314-W 20031218/031216211524 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |