SOLICITATION NOTICE
X -- Lease or Rental of facilities (Hotel)
- Notice Date
- 12/22/2003
- Notice Type
- Solicitation Notice
- Contracting Office
- Corporation for National and Community Service, Procurement, Office of Procurement Services, 1201 New York Avenue, NW, Washington, DC, 20525
- ZIP Code
- 20525
- Solicitation Number
- HQLJR0403
- Response Due
- 1/15/2004
- Archive Date
- 1/30/2004
- Point of Contact
- Lionel Johnson, Purchasing Agent, Phone 202-606-5000, x288, Fax 202-565-2804,
- E-Mail Address
-
LJohnson@cns.gov
- Description
- The AmeriCorps*VISTA department is in need of a facility that can provide conference and lodging space, and meals in order to conduct the AmeriCorps*VISTA Pre-Service Orientation and Supervisor?s Training in the Washington, DC area, January 26-29, 2004. These attendees will receive information pertinent to their roles as an AmeriCorps*VISTA members and Supervisors. Double Occupancy Sleeping Rooms 25-January 26, 2004 25-January 27, 2004 25-January 28, 2004 Single Occupancy Sleeping Rooms 20-January 26, 2004 20January 27, 2004 20-January 28, 2004 Meeting Space (Meeting rooms and at least 25% of sleeping rooms must be accessible to physically challenged individuals). General Session 2 rectangle tables at front of general session room each day for presenter materials 1-January 27, 2004 for 80 attendees set in rounds for four to six 8:00am-6:00pm 1-January 28, 2004 for 80 attendees set in rounds for four to six 8:00am-6:00pm 1-January 29, 2004 for 80 attendees set in rounds for four to six 8:00am-6:00pm Breakout rooms 2 rectangle tables at front of the breakout room each day for presenter materials 3-January 27, 2004 for 30 attendees set in rounds for six to eight from 8:00AM-6PM 3-January 28, 2004 for 30 attendees set in rounds for six to eight from 8:00AM-6PM 3-January 29, 2004 for 30 attendees set in rounds for six to eight from 8:00AM-6PM (At least 25% of all attendees at meals will be vegetarians or vegans) AM Breaks should include coffee, team refresh; PM Breaks should include coffee, teas, soft drinks, and light snacks. ? Full Breakfast 80-January 27, 2004-7:00am-8:30am 80-January 28, 2004-7:00am-8:30am 80-January 29, 2004-7:00am-8:30am ? AM Break 80-January 27, 2004-10:00am-10:30am 80-January 28, 2004-10:00am-10:30am 80-January 29, 2004-10:00am-10:30am ? Lunch 80-January 27, 2004-12:00pm-1:00pm 80-January 28, 2004-12:00pm-1:00pm 80-January 29, 2004-12:00pm-1:00pm ? PM Break 80-January 27, 2004-3:00pm-3:30pm 80-January 27, 2004-3:00pm-3:30pm ? Dinner 80-January 26, 2004-6:00pm-7:30pm 80-January 27, 2004-6:00pm-7:30pm 80-January 28, 2004-6:00pm-7:30pm Audiovisual Equipment Message board and registration table Six large tables and a message should be set up in the assigned registration area starting at 12:00pm, January 26, 2004 and remaining there until conference conclusion). ? Flip chart stands (flip chart pads not needed) 1-January 26, 2004-registration area 5-January 27, 2004-registration area (1 in each breakout room and general session) 5-January 28, 2004-registration area (1 in each breakout room and general session) 5-January 29, 2004-registration area (1 in each breakout room and general session) ? Overhead projector and screen 4-January 27, 2004-1 in each breakout room and 1 in general session 4-January 28, 2004-1 in each breakout room and 1 in general session 4-January 29, 2004-1 in each breakout room and 1 in general session ? Microphones 2-January 27, 2004-in general session (1 lavaliere and 1 wired) 2-January 28, 2004-in general session (1 lavaliere and 1 wired) 2-Janurary 29, 2004-in general session (1 lavaliere and 1 wired) ? Sound Mixer 1-January 27, 2004-in general session 1-January 28, 2004-in general session 1-January 29, 2004-in general session ? VCR 1-January 27, 2004-in general session ? TV/VCR 2-January 28, 2004-in each of the 2 designated breakout rooms Transportation Shuttle service needed on January 26th and 29th, 2004 to and from area airports. Parking services needed ?January 26-29, 2004 Miscellaneous Items-please provide costs Phones, faxing, copying, needed by CNCS staff. In submitting a bid for these services, please quote a price/guest/day. Only sleeping room rental, meeting room rental, and scheduled meeting costs and meal/snack costs for these guests should be included in this solicitation. Incidentals: The guests will pay personal expenses (telephone calls, room service, etc.) themselves. Special requirements: Meeting rooms and at least 25% of sleeping rooms must be accessible to physically challenged individuals. At least 25 % of the attendees at meals will be vegetarians or vegans. Federal regulations require that any hotel/conference space contracted shall comply with the American Disabilities Act (ADA) requirements and the FEMA, Fire Prevention and Control guidelines and submit proof of such compliance. All proposed prices must be inclusive. For example: audio-visual rentals and the cost of food must include gratuity, if applicable. This announcement is a combined synopsis/solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation document and the incorporated provisions and clauses are those in effect through Federal Acquisitions Circular 01-17. The NAICS code for this requirement is 721110 and the small business size is $5M. The provisions at 52.212.1, Instructions to Offerors-Commercial applies to this acquisition. Offeror must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items with this offer. This is a best value procurement and evaluation of offers will be based on quality, past performance and price. The clause 52.212-4, Contract terms and conditions-Commercial Items applies to this acquisition. The clause 52.212-5, Contract Terms and Conditions Required to implement Statues or Executive Orders-Commercial Items applies to this acquisition. The following clauses listed in 52.212-5(b) and (c) are included by reference: 5.222-21; 52.222-22; 52.222-23; 52.222-41; 52.225.3; and 52.232-34. Proposal must be submitted in writing, signed by a person authorized to negotiate on behalf of the proposor with the government and sent to the address in this announcement. Bids should be submitted to Danielle Neveaux at Corporation for National and Community Service, 1201 New York Avenue, N.W. Washington, D.C. 20525. Phone number is (202) 606-5000 extension 126; fax number is (202) 565-2789 no later than November 28, 2003. Due to delays in delivery of regular USPS mail to government offices, there is no guarantee that your quotation will arrive in time to be considered. Therefore we suggest that you use USPS priority mail or a commercial overnight delivery service. Only facilities within Phoenix proper need apply.
- Place of Performance
- Address: 1201 New York Avenue, N.W. Washington, D.C.
- Zip Code: 20525
- Country: USA
- Zip Code: 20525
- Record
- SN00494036-W 20031224/031222211532 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |