SOLICITATION NOTICE
J -- PM FOR SECURITY SYSTEMS CCTV & ACCESS CONTROL
- Notice Date
- 12/29/2003
- Notice Type
- Solicitation Notice
- Contracting Office
- Attn: Department of Veterans Affairs Medical Center, Business Office, Contracting Section (672/BO-3), #10 Calle Casia, San Juan, Puerto Rico 00921-3201
- ZIP Code
- 00921-3201
- Solicitation Number
- 672-416-04
- Response Due
- 1/13/2004
- Archive Date
- 2/12/2004
- Point of Contact
- Point of Contact - Mary Jane Gugliano, Purchasing Agent, (787) 641-2953, Contracting Officer - Mary Jane Gugliano, Purchasing Agent, (787) 641-2953
- E-Mail Address
-
Email your questions to Mary Jane Gugliano
(mary.gugliano@med.va.gov)
- Description
- This is a combined synopsis/solicitation for Commercial Items prepared in accordance with the format Subpart 12.6 and 13 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Proposals are being requested and a written solicitation will not be issued. Solicitation Number RFP672-416-04 is issue as Request for Proposal (RFP). The incorporated document, provisions and clauses are those in effect through Federal Acquisition Circular 2001-17 (FAR clause website http://www.arnet.gov/far). No addenda apply to these Provisions and Clauses. The Government contemplates awarding a firm-fixed price contract.The NAIC Code is 561621.This contract will be for nine months.The SizeStandard is$10.5.This is a 100% Small Business set aside. Provisions are incorporated into this RFP by reference FAR 52.212-1 Instructions to Offerors-Commercial Items (July 2003), 52.212-3 Offeror Representations and Certifications-Commercial Items (June 2003), 52.212-4 Contract Terms and Conditions-Commercial Items(Feb 2002), FAR 52.212-5 Contract Terms and Conditions-Commercial Items (June 2003). Offerors must certify in FAR 52.323-3 (i) that the Company and/or any of its principals is/is not currently on the list of Parties Excluded from Federal Procurement or Non-Procurement programs(http://www.arnet.gov/epls/). Preventive maintenance service contract is to provide all labor, material, equipment, tools, transportation and supplies for the complete maintenance and repair services to the Sensormatic Security CCTV and Access Control Systems at the San Juan, Puerto Rico VA Medical Center, Ponce Outpatient Clinic (POPC) and Mayaguez Outpatient Clinic (MOPC).Service Call: Contractor shall furnish all labor for normal, routine maintenance from Monday through Friday, 8:00 AM to 5:00PM Local Service.Eight Hours on-site respond time during normal operation hours. Emergency Calls: After normal duty hours, weekends and Federal Holiday.All material used in the course of normal, routine, testing and inspections are to be included. All parts shall be provided and replaced as necessary at no additional charge.All testing and inspection of appropriate equipment will be done in accordance with the Manufacturers recommendations; VA standards, applicable codes and inspection certificates will be displayed as appropriate. Only new standard parts (manufactured by make of equipment or equal thereto) shall be furnished by the contractor.All parts shall be of current manufacturer and shall have full versatility/compatibility with presently installed equipment. General Maintenance Requirements: System Components: The system includes components of the system, both audio and visual, such as motion detectors, wiring, microwaves, modems, circuitry, duress buttons, electronic cameras, monitors, VCR?s, switches, alarms, card readers, computers, boards, intercoms, equipment for data transmission and storage and other items described herein at the VA Medical Center San Juan and POPC, MOPC Outpatient Clinics. Service shall include: One (1) preventive maintenance on a Quarterly Basis. PM schedule shall be approved by the COTR. This also includes equipment and components that send information to equipment and components at the Police Service.Maintenance service shall consist of inspections, cleaning, lubrication when appropriate, adjustment, calibration, reprogramming after memory loss, and replacement of nonfunctioning equipment.Contractor shall maintain equipment in complete operating condition.All components and accessories of the system will be covered under this service contract,including adjustment of door switches, cameras, etc.This includes relays that are installed to activate a device or send a signal from a device, such as, but not limited to gates and doors.The system shall be left functional at the close of each workday. ?AS ?BUILTS?(RECORD) DRAWINGS:After contract award, the contractor will be provided with the VAMC ?as-built? drawings for the entire security alarm system. Engineer Section will provide the initial computer disk of as-built drawings for the contractor to maintain and update.These drawings are not completely accurate. The contractor is responsible for providing field updates to the drawings as test and maintenance is performed.Up to date as built shall be submitted every four (4) months on AutoCAD Version 14 to the Contracting Officer Technical Representative (COTR). MAINTENANCE MANUALS:Maintenance manuals shall be provided and include original manufacturer?s catalog cuts on all equipment installed, internal wiring diagrams showing points of connection, terminal points wiring color code and tag notation, as well as instructions for troubleshooting the system in the event of a malfunction.In addition to the operating and maintenance manuals, a complete materials list of systems,including the address and phone numbers of the local supplier of each item shall be provided.The maintenance manuals shall be submitted to the Contracting Officer Technical Representative(COTR) every four (4) months along with the as-builts.Quality Control: Contractor along with bid submission, bidders shall submit data to the Contract Specialist which will ensure that the contractor and service technicians meet the following qualifications: Qualification of Bidders:The Contractor shall be a dealer/distributor for the Software House CCURE product line. The Contractor shall have technicians certified by Software House, on the CCURE product version 5.0 or higher.The contractor shall maintain adequate stock to support the system and the equipment identified herein.The contractor shall supply system upgrades as part of the maintenance program, which includes phone support and updates as released.This Facility is currently using Version 5.0. The contractor shall have adequate knowledge to accomplish complete maintenance and repair system.Along with bid submission, the bidders shall furnish the following: Demonstration of experience with the product by submitting two (2) references (address, contact person and phone number) of similar Software House CCURE 800 systems that have been installed and are presently being maintained by the contractor; a list of qualified personnel who will perform under this contract, showing length and type of experience with the system covered under this contract. Identify training received by Software House on the CCURE 800 system. SECURITY CLEARANCE BACKGROUND CHECK: Contractor shall accept complete liability for technicians who will be providing maintenance and repairs to the Government?s security system.VANDALISM: Vandalism is defined as renewals or repairs necessitated by reasons of negligence of misuse of the equipment by persons other than the contractor, his representatives and employees, or by reason of any other cause beyond the control of the contractor, except normal wear and tear.Claims for additional compensation for repair of vandalism will be considered upon presentation of satisfactory evidence that vandalism has occurred.During normal working hours, the contractor shall contact the COTR or his designee and have them verify the damage prior to repair of vandalism.Prospective Bidders must perform site visits to the San Juan, Puerto Rico, VA Medical Centers, Ponce and Mayaguez Outpatient Clinics and acquaint themselves with the conditions as they actually exist and verify quantity of all components included in this proposal. Failure to do so will not relieve the contractor from performing in accordance with the contract requirements.SERVICE REPORT:Contractor shall submit a Service Report to the COTR or his designee each time maintenance, part replacement, or repairs are done.This report shall include date, the name of the employee(s) performing the work, the title of the employee(s),the time in an out,a brief description of what was done,a list of parts used and hours of labor expended.The Service report must be in a format acceptable to the COTR or designee. REPLACEMENT PARTS:The Contractor will repair or replace worn parts or complete components with new or reconditioned components of quality acceptable to the COTR or his designee and fully compatible with equipment services. The Contractor shall promptly replace any unacceptable parts at no additional cost. Each service technician shall carry all tools and test equipment necessary to perform allPreventive Maintenance and repairs.They will also carry necessary parts to complete all PM calls.This requirement is for CLIN 001-(VA Medical Center ?CCTV) One (1) AD 168 Matrix switcher;Two(2) touch tracker controllers ; One (1) Tatung 16? monitor; One (1) Intellex DVMS DV 16000; One(1) UPS; (6) 21? Color Video Monitor; (4) 14: Colorvideomonitor (6) 16 position color multiplexer;(7)24 hours time lapse VCR; One(1)sensorlink PC remote receiver system; Two(2)Code Translator; Six(6) 10 position J-Box Power Supply; Twenty-five (25) 1 position J-Box Power Supply; Twenty-seven (27) Color Fixed camera with lens; Sixty-eight(68) color indoor/outdoor speedome; Eigth(8) color speedome ultra ; One (1) Thermal video printer. Cost per Quarter$____________. CLIN 002-(VA Medical Center/OPA Access Control)-Three(3) 8 reader APC Panel; Three(3) APS Power Supply; Nine(9) Software House Proximity reader; Three(3) DS150 Request to exit motion Detector; Nine(9) 2507 AD status switch; Four(4) Star Coupler Module; Three(3) Electric Door strike; Six(6) Electromagnetic lock 1, 200 lbs; Three(3) Power Supply 24-3 w/Battery; One (1) Black Box data converter; Three(3) Delay egress system. Cost per Quarter:$_____________. CLIN 003-(VA MEDICAL CENTER PHARMACY)- Three (3) 8 Reader APC Panel; Three(3) APS Power Supply; Twenty-four(24) Software house proximity reader; Two(2) DS150 Request to exit motion detector; Thirteen(13) 2507 AD status switch; One(1) Star coupler module; Twelve(12) Electric Door strike; One(1) Electromagnetic Lock 1200lbs; One (1) Power Supply 24-6 with Battery; One (1) Black Box Data Converter. Cost per Quarter:$____________. CLIN 004-(VA OPA Cashier)-One (1) 8 Reader APC Panel; One(1) APS Power Supply; Two(2) Software house proximity reader; One(1) 2507 AD Status Switch; One(1) Electric Door Strike; One(1) Power Supply 24-6 with Battery. Cost per Quarter:$ ____________ CLIN 005-(PONCE CCTV)- One (1) VM-16 Controller; One (1) 19? Color Video Monitor; One (1) 16 position color multiplexer; One (1) 960 hrs. time lapse VCR; One (1)Sensorlink PC remote receiver system; One(1)Sensorlink Dome Controller; One(1) 6 Position J-Box Power Supply; Seven(7) Color fixed Camera with Lens; Seven(7) Color Speedome Ultra; Two(2) Color Speedome. Cost per Quarter $_____________. CLIN 006-(PONCE ACCESS CONTROL)- One(1) 8 Reader APC Panel; One(1) APS Power Supply; Four(4) Software House proximity Reader; Two(2) 2507 AD Status Switch; One (1) electromagnetic Lock 1200 lbs; One(1) Power Supply 24-3 with Battery; Two(2) request to exit button PBE. Cost per Quarter $__________. CLIN 007-(MAYAGUEZ CCTV)- One(1) VM-16 Controller; Two(2) 19? Color Video Monitor; One(1) 16 Position Color Multiplexer; One(1) Sensorlink PC Remote Receiver System; One(1) Sensorlink Dome Controller; One(1) 6 Position J-Box Power Supply; Two(2) Color Fixed Camera with Lens; Two(2) color Speedome Ultra. Cost per Quarter $____________. CLIN 008-(MAYAGUEZ ACCESS CONTROL)- One (1) 8 Reader APC Panel; One (1) APS Power Supply; Two (2) Software House Proximity Reader;Two(2) 2507 AD Status Switch; Two(2) Electromagnetic Lock 1200 LBS; One(1) Power Supply 24-3 with Battery; One(1) Request to exit push bar; One(1) Delay Egress System. Cost per Quarter $_________________ Payment: Payment for services will be made Quarterly in arrears by certified invoice upon submission of a properly prepared invoice to: VA Medical Center, Fiscal Officer (04), 10 Calle Casia, San Juan, Puerto Rico 00921-3201. Charges: There will be no additional charge for time spent at the site during, or after the normal hours of coverage awaiting the arrival of additional Service Technician and/or delivery of parts. Warranty-The Contractor shall extend to the government full coverage of any standard commercial warranty normally offered in a similar commercial sale. Acceptance of the warranty does not waive the Government?s rights under the Inspection clause, nor does it limit the Government?s rights with regard to the other terms and conditions of this contract. In the event of a conflict the terms and conditions of the contract shall take precedence over the warranty. The Government contemplates award of a Firm Fixed-Price contract resulting from this solicitation. All proposal must be address to Ms. Mary Jane Gugliano, Contract Specialist, Department of Veterans Affairs, VA Medical Center, Business Office (BO-3), #10 Calle Casia, San Juan, Puerto Rico 00921-3201 or via FedEx including the same address except the zip code change to San Juan, PR 00927 and offers are due on January 13, 2004 by 3:30 PM, Puerto Rico time.
- Web Link
-
RFP 672-416-04
(http://www.bos.oamm.va.gov/solicitation?number=672-416-04)
- Record
- SN00496314-W 20031231/031229211859 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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