SOLICITATION NOTICE
X -- Lease or Rental of Facilities
- Notice Date
- 12/30/2003
- Notice Type
- Solicitation Notice
- Contracting Office
- Corporation for National and Community Service, Procurement, Southwest Service Center, 1999 Bryan Street, Suite 2050, Dallas, TX, 75201
- ZIP Code
- 75201
- Solicitation Number
- SWSC-25-04
- Response Due
- 1/14/2004
- Archive Date
- 1/29/2004
- Point of Contact
- Bettye Hammond, Grant Management Officer, Phone (214) 880-7069, Fax (214) 880-7074,
- E-Mail Address
-
Bhammond@cns.gov
- Description
- The Corporation for National and Community Service, a wholly owned Government Corporation, intends to award a contract to a qualified vendor who can provide lodging, conference space and meals for AmeriCorps*VISTA Tribal training for 6 days February 22-27, 2004, and Supervisor Training for 4 days February 24-27, 2004. This training will take place in Albuquerque, NM. Registration: Two (2) six-foot skirted tables set up in the assigned registration area outside the main meeting room beginning at noon on Feb 22 and remaining until conference conclusion. Lodging: Feb 22 and Feb 23 - twenty (20) singles; for Feb 24, 25, 26, eighty-five (85) singles. On Feb 27 we may require four (4) additional single sleeping rooms for late departures. Meeting space: Tribal Training: Feb 23 -24, one (1) general session room with 6 rounds of eight (8) and six-foot table for trainer, and one breakout room with four (4) rounds of eight. Supervisor Training: Feb 24-27, one (1) general session set in rounds of eight (8). Break out Rooms: Feb 25-27, six (6) break out rooms each with four (4) rounds of eight (8) for participants. Meals: Buffet dinner for 25 participants from 5:00-7:00pm on Feb 22 with main meeting room available from 7-8 p.m. for session. Feb 23 meals for 25 with full hot buffet breakfast, AM break, buffet lunch, PM break and buffet dinner. Feb 24, Feb 25, Feb 26, meals for 95 participants same as Feb 23. Feb 27 meals for 95 with full buffet breakfast, AM break, boxed lunch. Refreshments: To be served each morning and afternoon of the training. Breaks should consist of coffee, tea, cold drinks, mix of whole or cut fruit and other light snacks. Menus must be included in your proposal. Audiovisual Equipment: Tribal training: TV, VCR and cart, screen, flip chart/markers from Feb 23-24 in general session room. Breakout room: one screen. General Session: Feb 25-27, one projector screen (10' x 10"), one overhead projector, one flip chart, wireless lapel microphone, hand held wireless microphone, TV, VCR and cart. Breakout rooms: Feb 25-27, overhead projector, regular screen, and one flip chart. Rental expenses for A/V equipment must be included in your proposal. Transportation: Vendor must provide shuttle service to and from area airports, including transportation for participants with special needs, on Feb 22 from Airport, Feb 24 from airport and Feb 27 to airport. Past experience shows need access to at least one van that has wheelchair lift capability. Any costs associated with shuttle transportation must be included in bid. Miscellaneous: In submitting a bid for these services, please quote a price/guest/day. Only sleeping room rental, meeting room rental, and scheduled meeting costs for these guests should be included in this solicitation. Incidentals: The guests will pay personal expenses (telephone calls, room service, etc.) themselves. Special requirements: Meeting rooms and at least 25% of sleeping rooms must be accessible to physically challenged individuals. At least 25 % of the attendees at meals will be vegetarians or vegans. Vendor must provide on-site representation during all dates of the event for coordination, problem solving and decision making. The bid must include the bidders DUNS (Dun and Bradstreet) number and proof they are registered in the Business Partner Network's Central Contractor Registration (CCR) system. You can register in the CCR at the following web site: http://www.bpn.gov. FAILURE TO PROVIDE THIS INFORMATION WILL AUTOMATICALLY DISQUALIFY YOU. Federal regulations require that any hotel/conference space contracted shall comply with the American Disabilities Act (ADA) requirements and the FEMA, Fire Prevention and Control guidelines. All proposed prices must be inclusive. For example: audio-visual rentals and the cost of food must include gratuity, if applicable. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is SWSC-25-04 and is issued as a request for a quotation (RFQ). This solicitation document and the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-23. The provisions at 52.212.1, Instructions to Offerors?Commercial, applies to this acquisition. Offeror must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications?Commercial Items with its offer. This is a best value procurement and evaluation of offers will be based on quality, past performance and price. References must be included with your offer. The clause 52.212-4, Contract Terms and Conditions?Commercial Items applies to this acquisition. The clause 52.212-5, Contract Terms and Conditions Required To Implement Statues or Executive Orders?Commercial Items applies to this acquisition. The following clauses listed in 52.212-5 (b) and (c) are included by reference: 52.222-21; 52.222-22; 52.222-23; 52.222-41; 52.225-3; and 52.232-34. New/revised clauses: 52.204-6 Data Universal Number System (DUNS) Number; 52.204-7 Central Contractor Registration; 52.212-1 Instructions to Offerors - Commercial Items; 52.213-4 Terms and Conditions - Simplified Acquisitions; 52.232-33 Payment by Electronic Funds Transfer. Proposals must be submitted in writing, signed by a person authorized to negotiate on behalf of the proposer with the Government and sent to the address in this announcement. Bids should be submitted to Bettye Hammond, Contracting Officer, Corporation for National and Community Service, 1999 Bryan Street, Room 2050, Dallas, TX 75201, not later than January 14, 2004.
- Place of Performance
- Address: 1999 Bryan St., Suite 2050, Dallas, TX
- Zip Code: 75201
- Zip Code: 75201
- Record
- SN00496780-W 20040101/031230211523 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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