SOLICITATION NOTICE
J -- Electrical Preventive Maintenance and Emergency Repair Services
- Notice Date
- 12/30/2003
- Notice Type
- Solicitation Notice
- Contracting Office
- Department of Justice, Bureau of Prisons, FBOP - Field Acquisition Office, U. S. Armed Forces Reserve Complex 346 Marine Forces Drive, Grand Prairie, TX, 75051
- ZIP Code
- 75051
- Solicitation Number
- RFQ21451-0070
- Response Due
- 1/19/2004
- Archive Date
- 4/15/2004
- Point of Contact
- Freelon Payton, Contracting Officer, Phone (972) 352-4514, Fax (972) 352-4545,
- E-Mail Address
-
fpayton@bop.gov
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation for Electrical Preventive Maintenance and Emergency Repair service is being issued as a Request for Quotation. The Request for Quotation Number is 21451-0070. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular No. 2001-18. This is a total small business set-aside. The associated NAICS code is 811310, and the small business size standard is $6,000,000. The Small Business Competitiveness Demonstration Program is not applicable to this acquisition. The list of contract line items for the Base Year and each Option Year are: (0001) Contractor shall conduct semi-annual inspections in accordance with the Statement of Work: (0001a)Transformer cut outs, 15 poles per inspection, two inspections per cut out, 2 each. (0001b) Pad mounted transformers (44 each), two inspections per pad, 2 each. (0001c) Pole mounted transformers (26 each), two inspections per pole, 2 each. (0002). Contractor shall conduct annual inspections in accordance with the Statement of Work: (0002a)Transformer cut outs, 15 poles per inspection, one inspection per cut out, 1 each. (0002b) Pad mounted transformers (44 each), one inspection per pad, 1 each. (0002c) Pole mounted transformers (26 each) one inspection per pole, 1 each. (0003). Contractor shall provide emergency repairs in accordance with the Statement of Work: (0003a) Labor rates for normal duty hours, unit price (0003b) Labor rates for after normal duty hours, unit price. Total for Line Items 1 and 2 shall be provide for the base and each option year period. Pricing must be provided for the base year and each option year period. The performance period will be as follows: Base Year from date of Award through September 30, 2004; Option Year One from October 1, 2004 through September 30, 2005; Option Year Two from October 1, 2005 through September 30, 2006; Option Year Three from October 1, 2006 through September 30, 2007; and Option Year Four from October 1, 2007 through September 30, 2008. STATEMENT OF WORK: The Statement of Work will be posted as an ATTACHMENT. SUPPLIES: The contractor shall furnish all labor, material and equipment necessary to perform semi-annual and annual preventative maintenance on pole mounted transformers, pad mounted transformers and transformer cut outs. All equipment is located at the Federal Correctional Institution, Ft. Dix, NJ. INSURANCE-WORK ON A GOVERNMENT INSTALLATION: (a) The contractor shall, at his own expense, provide and maintain during the entire performance of this contract at least the kinds and minimum amounts of insurance required in the schedule or elsewhere in the contract. Type and amount: 1. Worker?s Compensation & employer?s Liability, $100,000. The required Workmen?s compensation Insurance a minimum liability of $100,000. 2. Comprehensive General Liability with a minimum limit of $500,000. 3. Comprehensive Automobile Liability with the following limits: per person: $200,000; bodily injury: $500,000; and property damage: $20,000. (b) Before commencing work under this contract, the contractor shall certify to the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government?s interest shall not be effective (1) for such period as the laws of the State in which this contract is to be performed, or (2) until 30 days after insurer or the contractor gives written notice to the Contracting Officer, whichever period is longer. (c) The contractor shall insert the substance of this clause including this paragraph c, in subcontracts under this contract that require work on a Government Installation and shall required subcontractors to provide and maintain insurance required in the Schedule or elsewhere in the contract. The contractor shall maintain copy of all subcontracts proof of required insurance and shall make copies available to the Contracting Officer upon request. SCHEDULE: Inspection and maintenance dates will be mutually agreed upon the Contractor and the Facility Manager. The FAR provision at 52.212-1, Instructions to Offeror-Commercial Item, is applicable to this acquisition. The addenda for FAR provision 52.212-1 reads: In accordance with FAR 12.302(a), the provision at 52.212-1 is hereby tailored to modify the following elements of the provision. At paragraph (c), ?Period of Acceptance of Offers,? is deleted in its entirety; it has been determined to be not applicable to this acquisition. At paragraph (i), ?Availability of requirements document? cited in the solicitation, is deleted in its entirety; it has been determined to be not applicable to this acquisition. SUBMISSION OF QUOTES: Sealed quotes shall be submitted on or before the offer deadline of 01/19/2004. Offers shall be submitted to the following address: Federal Bureau of Prisons, Field Acquisition Office, U.S. Armed Forces Reserve Complex, 346 Marine Forces Drive, Grand Prairie, Texas 75051, Attn: F. Payton, III, Contracting Officer. Mailed and hand-carried offers must be delivered to the Contracting Officer at the specified address no later than the time specified as the deadline for receipt of quotes. The official point of receipt for hand-carried offers will be a the first floor reception area of the address specified. Offers received after the quote deadline will not be considered. The offer?s quotes shall include: page 1, Contractor?s name, address, telephone and facsimile number, page 2, contract pricing for base and four one year option periods, copies of diploma from college or university, proposed curriculum, completed FAR provision 52.212-3, Offeror Representations and Certifications-Commercial Items, business references to include present and previous references, address and telephone number of reference (no more than three (3) references), contract number, and financial references (financial institution?s name, address, telephone and facsimile number, point of contact). AWARD METHODOLOGY: The Government intends to make a single award to the offeror, pursuant to an affirmative determination of responsibility, whose quote, conforming to the solicitation, is determined to be the most advantageous considering technical capability, price and past performance. 52.233-2, Service of Protest (AUG 1996), (a) Protests, as defined in Section 33.101 of the Federal Acquisition Regulation, that are filled directly with an agency, and copies of any protests that are filed with the General Accounting Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from: Procurement Executive, Federal Bureau of Prisons, 320 First Street, NW, Room 5006, Washington, DC 20534 (b) The copy of any protest shall be received in the office designated above within one day of filling a protest with the GAO. PROTESTS FILED DIRECTLY WITH THE DEPARTMENT OF JUSTICE (JAN 1998), UNSAFE CONDITIONS DUE TO THE PRESENCE OF HAZARDOUS MATERIAL (JAR 2852.223-70) (JUN 1996). The FAR provision at 52.212-2, Evaluation-Commercial Item, is applicable to this acquisition. Paragraph (a) is deleted in its entirety. The FAR provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, is applicable. The Offerors are required to submit a completed copy of the provision at the time the offer is submitted. The FAR clause at 52.212-4, Contract Terms and Conditions-Commercial Items, is applicable to this acquisition. Addendum to FAR 52.212-4, the terms and conditions for the following clauses are hereby incorporated into this solicitation and resulting contract as an addendum to FAR clause 52.212-4. Pursuant to FAR 52.252-2, the following clauses are incorporated by reference: 52.204-4, Printed or Copied Doubled-Sided On Recycled Paper (AUG 2000); 52.217-8, Option to Extend Services (Nov 1999). The Contracting Officer may exercise the option by written notice to the Contractor by the last day of the current performance period. 52.217-9, Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor by the last day of the current performance period; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. 52.216-18, Ordering (Oct 1995), (a)Such orders may be issued from the first day of the effective contract period through the last day of the effective contract period. 52.216-19, Order Limitations (Oct 1995), (a) $50.00, (b)(1) Any order for a single item in excess of $60,000; (2) Any order for a combination of items in excess of $75,0000; or (3) A series of orders from the same ordering office within seven days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section. 52.216-21, Requirements (Oct 1995), (f) after the last day of the effective contract period. 52.228-5, Insurance - Work on a Government Installation (JAN 1997). 52.232-18, Availability of Funds (APR 1984). 52.237-2, Protection of Government Buildings, Equipment, and Vegetation (APR 1984). 52.222-41, Service Contract Act of 1965, As Amended, Wage determination 1999-0316, Revision 8, Last Revision 11/03/2003 available at Webb address http://kirk.fedworld.gov/sca/sca/99-0316.txt; 52.222-42, Statement of Equivalent Wage Rates For Federal Hires - Electrical Maintenance, $25.00 hr.; 52.222-43, Fair Labor Standards Act and Service Contract Act - Price Adjustment (multiple year and option year contracts); 52.253-1, Computer Generated Forms (JAN 1991). CONTRACTING OFFICER?S TECHNICAL REPRESENTATIVE (COTR) (JAR 2852.201-70)(JAN 1985), (a) James Crown, Federal Bureau of Prisons, Fort Dix, NJ is the Contracting Officer under this contract. (b) The COTR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment. (c) The COTR does not have the authority to alter the contractor?s obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If as a result of technical discussions it is desirable to alter/change contractual obligations or the Scope of Work, the Contracting Officer shall issue such change. The FAR clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Item, is applicable to this acquisition. Also, additional clause cited in this clause is applicable as follows: 52.203-6, Restrictions on Subcontractor Sales to the Government (JUL 1995), with Alternate I (OCT 1995) (41 U.S.C. 253g and 10 U.S.C. 2402); 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns; 52.219-6, Notice of Total Small Business Set-Aside; 52.219-8, Utilization of Small Business Concerns; 52.219-9, Small Business Subcontracting Plan; 52.219-14, Limitations on Subcontracting; 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (if the offeror elects to waive the adjustment, it shall so indicate in its offer). Price evaluation adjustment for Small Disadvantaged Business Concerns shall be 10%; 52.222-3, Convict Labor; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.225-13, Restrictions on Certain Foreign Purchases; 52.225-16, Sanctioned European Union Country Services; 52.232-33, Payment by Electronic Funds Transfer-- Central Contractor Registration (OCT 2003) (31 U.S.C. 3332). SPECIAL CONTRACT CONDITIONS - TYPE OF CONTRACT. The Government contemplates award of a firm fixed price contract resulting from this solicitation. The resulting contract will include an one year base period and four 12-month option periods for renewal at the unilateral discretion of the government. Pursuant to FAR 17.203(b), the government?s evaluation shall be inclusive of options. Pursuant to FAR 17.203(d), offerors may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered. Offerors are advised that the Government has the unilateral right to exercise options periods in accordance with FAR 43.103(b) and 52.217-9, Option to Extend the Term of the Contract, and 52.217-8, Option to Extend Services. NON-PERSONAL SERVICE: Award of this contract will result in a contractual arrangement only and shall not be construed as a personnel appointment with the Federal Bureau of Prisons. Payments to the contractor shall be based on the provision of an end product or the accomplishment of a specific result. Services provided do not constitute an employer/employee relationship. The contractor will not be subject to Government supervision, except for security-related matters; however, its efforts will be monitored for quality assurance. Performance and Acceptance: PERFORMANCE CONDITIONS: The contractor shall provide the services described in the Statement of Work independent of the Government supervision. The manner of performing and delivery of services as outlined in this solicitation are the sole responsibility and within the sole discretion of the successful contractor provided that the services are rendered in accordance with the Statement of Work. Acceptance: In accordance with FAR 46.503 and 46.403(a)(6), the Place of Acceptance for services under this contract is of the Federal Correctional Institution, Fort Dix, NJ. The performance of these services will also be verified by the designated Contract Monitor. The Contractor will be responsible for submitting written reports, evaluations, and/or treatment plans for all patient evaluated. These reports may be in hand written form, or typewritten form, verified by the Contractor?s signature. INMATE MANAGEMENT: Provision of services under this contract may require frequent and unsupervised contact with inmates. The Contractor will not be responsible for administrative management of inmates, other than to ensure that those inmates involved in activities within the Contractor?s scope of work shall abide by all rules in effect to ensure their safety and well being. CONTRACT SECURITY/INVESTIGATION REQUIREMENTS: The employees of the contractor entering the institution shall meet certain security requirements to receive an institution pass as required by the Bureau of Prisons Program Statement 3000.02, dated November 1, 1993. Primary concerns are the amount of contact that may occur between the Contractor and his/her employees with the inmate population during the performance of the contract. The program managers at each institution is responsible for conducting the appropriate vouchering, law enforcement checks, and ensuring that fingerprinting is completed on all contractors and/or contractor? staff that may need access inside the confines of the secure perimeter. The Human Resource department will establish a security file that will be maintained on each of the contractor?s employees from the beginning of the contract through its duration. The following investigative procedures will be performed: National Crime Information Center (NCIC) check; DOJ-99 (Name Check); FC-258 (Fingerprint Check); Law Enforcement Agency Checks; Vouchering of Employers; Resume/Personal Qualifications; OPM-329-A (Authority for Release of Information); National Agency Check and inquiries (NACI) Check (if applicable); and Urinalysis Test (for detection of marijuana and other drug usage). In submitting a quote, the contractor and its employees agree to complete the required documents and undergo the listed procedures. An individual who does not pass the security clearances will be unable to perform services under the contract. The final determination and completion of the security investigation procedures will be made at the sole discretion of the institution. All persons are advised that a urinalysis test for the detection of marijuana and other drug usage shall be performed. Any person(s) testing positive shall be disqualified from performing under the resulting contract. Any individual employed by the Contractor deemed not suitable by the Bureau of Prisons requirement will not be granted access to perform services under the contract. This is a condition of the contract. The Contractor must be in compliance with the Department of Justice regulations at 8 CFR 274a regarding the employment of aliens. A copy of this directive is available upon the Contractor?s request. The Contractor may be required to submit to testing for or provide evidence acceptable to the Clinical Director of recent testing for tuberculosis or other communicable diseases as might be required by the Clinical Director. Failure to submit to testing for or provide acceptable evidence of recent testing for or immunity to selected communicable diseases shall be grounds for denying access to inmates and result in termination of the contract. In addition, each Contractor and/or Contractor?s employee must attend a four hour orientation program at the institution. The purpose of this program is to familiarize contractor?s employees with the institutions operations, the institution, and general rules of conduct and procedures inside the institution. Reimbursement to the contractor for time spent in institution orientation or other specific security related training will be allowed at the pro-rated session rate. Contractor employees shall adhere to all regulations regarding conduct and performance. Contractor employees will be allowed access to the institution at the sole discretion of the Chief Executive Officer (CEO). Any individual performing under this contract may be removed if it becomes apparent that his/her conduct does not reflect the conduct of that prescribed for those people performing under non-personal service contracts. custody, and conduct of inmates. The contractor shall attend an orientation program . CONTRACT ADMINISTRATION: Contracting Officer Responsibility: Authority to negotiate changes in terms, conditions, or amounts cited in this contract is reserved to the Contracting Officer. This responsibility may be delegated to an Administrative Contracting Officer by the Contracting Officer. Ordering Official: Task orders may be issued only by the Contracting Officer, Administrative Contracting Officer, or an ordering official for FCI Fort Dix, NJ with an appropriate certificate of appointment or a delegation of authority. Task Order: Task orders under this contract may be issued in the form of a BOP purchase document. The Contracting Officer will designate in writing a Contracting Officer?s Technical Representative (COTR) who will be responsible for monitoring the technical progress and assisting in resolution of administrative problems encountered by the contractor during performance. Defense Priorities and Allocations System (DPAS) and assigned rating is not applicable to this acquisition. Note number one. All quotes (offers) are due on January 19, 2004 at 2:00 p.m. (CST). All responsible sources may submit a quotation which shall be considered by the agency. All questions regarding this solicitation should be addressed to F. Payton, III, Contracting Officer at (972) 372-4514.
- Place of Performance
- Address: Ft. Dix, NJ
- Zip Code: 08640
- Country: USA
- Zip Code: 08640
- Record
- SN00496868-W 20040101/031230211715 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |