SOLICITATION NOTICE
99 -- Ground Aerobics/Spinning Coordinator
- Notice Date
- 1/6/2004
- Notice Type
- Solicitation Notice
- Contracting Office
- Department of the Air Force, Air Combat Command, 55 CONS, 101 Washington Sq Bldg 40, Offutt AFB, NE, 68113-2107
- ZIP Code
- 68113-2107
- Solicitation Number
- FA4600-04-T-0014
- Response Due
- 1/13/2004
- Archive Date
- 1/28/2004
- Point of Contact
- Ricky Schweitzer, Contract Specialist, Phone 402-232-3974, Fax 402-232-6571, - Patrick Foster, Contracting Officer, Phone (402)294-3546, Fax (402)232-6571,
- E-Mail Address
-
ricky.schweitzer@offutt.af.mil, patrick.foster@offutt.af.mil
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations document (FAR) subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number FA4600-04-T-0014 is being issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2001-18. All applicable provision and clauses are included in the actual solicitation. This electronic announcement constitutes the only solicitation being issued. This procurement is set aside 100% for small business. The North American Industry Classification System (NAICS) code is 713940, and the small business size standard is $6.0M. The Government intends to issue a firm fixed price purchase contract for the following: Provide group exercise/aerobics classes IAW the statement of work: GROUP EXERCISE 1. Description of work. a. Scope: The Contractor (Group Exercise Contract Manger-GECM) will provide the expertise needed to operate a well-rounded exercise program (i.e., step, high/low impact, cardio kick boxing, circuit training, pilates, spinning, floor, etc.) for the Offutt AFB Fitness Center as defined in this statement of work. b. Location: Classes are to be performed at Offutt AFB Fitness Center, Frady Fitness Center, Bldg 305; Offutt AFB, NE 68113. 2. Personnel. a. GECM will recruit and schedule qualified instructors who possess, as a minimum 6 months experience instructing large groups of 20 or more students and have one of the following national certifications, American Council on Exercise (ACE), American College of Sports Medicine (ACSM), Aerobics and Fitness Association of America (AFAA), or the Cooper?s Institute. In addition, the GECM will have liability insurance and will ensure all instructors possess a current BLS or CPR card. All certifications must be valid prior to instructor beginning classes and must remain in effect throughout their period of employment with the contractor. b. The GECM will be responsible for the performance of work. An alternate, if available, shall be designated in writing to the Fitness Center Director (FCD) or Designee. c. The GECM and all instructors shall present a neat appearance and be easily recognized. Proper athletic attire will be worn at all times. Attire will be in good taste and subject to the approval of the Fitness Director. d. The GECM is reminded that off-duty, active duty military personnel hired may be subject to permanent change of station, change of duty hours, or deployment. Their absence does not constitute a valid excuse for nonperformance under this agreement. 3. Quality Control. a. The contractor shall insure that all work performed under this Statement of Work (SOW) meets the criteria established in paragraph 7. 4. Hours of Operation. a. The GECM shall ensure that certified group exercise instructors are available to conduct scheduled classes as specified. The GECM will schedule all instructors. The GECM may also instruct classes if he/she chooses to do so (See attached schedule). Schedule includes 22 classes per week. Classes will be at least 60 minutes in length and will not exceed 90 minutes. Note: class schedule is subject to change as needed based on patron/program requirements. b. The GECM is required to provide instruction on federal holidays unless directed otherwise by the FCD. c. FCD may cancel, alter times or add classes due to mission requirements and real world circumstances. GECM will be notified at a minimum 8 hours in advance of any changes. 5. Conservation of Utilities. a. The GECM shall instruct their employees in the utilities conservation practices and shall be responsible for operating under conditions, which preclude the waste of government utilities and resources. 6. Government Furnished Utilities and Services. a. The government shall provide, without cost to the contractor, the utilities necessary to accomplish the task(s) specified in this Statement of Work, fire protection, and 911 services. b. The government shall provide a designated area at each fitness center suitable for group exercise instruction. In addition, the government shall provide materials and equipment necessary to conduct classes (steps, dumbbells, mats), when government funds are available, with the exception of headset/microphones. Any needs which are not met and for which the government funds are not available are the responsibility of the contractor and their employees. 7. Specific Tasks. a. The contractor shall provide input on a master program schedule, on a monthly basis depicting group exercise instructor?s name and type of class. This master program must be submitted to the FCD or Designee at least 10 days prior to the effected month. b. The GECM must maintain a file on each instructor, which includes a copy of his or her Certification, and CPR/BLS and first aid card. These files must be made available to the FCD or his/her Designee and/or Contracting Officer upon request. c. The GECM must provide instruction for special events, such as an Aerobic Step-a?thon, Holiday aerobic marathon and aerobic seminar during any given month. The FCD shall coordinate with the ACM at least one month in advance to express any special needs for the coming month. d. The GECM shall ensure each instructor incorporates standardized safe warm-up, stretching, and exercises techniques. A minimum of two (2) target heart rate checks will be performed during class, as well as a safe cool down period to conclude the cardio segment of each class. Instructors will provide specialized instruction for students of each class. Instructors will provide specialized instruction for students to demonstrate high and low techniques/options. e. The GECM will conduct a quarterly survey of class participants to collect feedback on quality of instructors and instruction given during the preceding quarter. Survey materials shall be provided to the GECM. Results of survey shall be summarized and submitted to the Fitness Director upon demand. f. The GECM shall conduct monthly communication with all instructors to keep them informed of facility/base policy changes or any other information needed to ensure a quality program. This will be at no cost to the government. g. The GECM shall provide and ensure instructors maintain an instructor sign-in log. Instructors must sign-in prior to the start of each class. h. The GECM shall provide and ensure instructors maintain a daily attendance log, which includes his/her name, date and class time as well as a breakdown of active duty, dependents, Weight and Body Fat Management Program, Fitness Improvement Program; self paced and monitored personnel attending classes. A sample roster will be provided by the Fitness Center. Rosters will be kept in a three ring binder and maintained on the sign-in desk in the group exercise room. This log must be available to the FCD or Designee upon request. i. The GECM will consolidate daily attendance rosters into a one-month report utilizing the same categories outlined in Paragraph 7 h, and shall provide this information to the FCD at the end of each month. j. The GECM shall ensure instructors arrive at least 10 minutes prior to their scheduled class time to prepare to instruct. k. The FCD or designated representative shall verify completion of work under this agreement. l. The GECM shall ensure instructors are aware that they must notify the on-duty fitness center staff of any injuries or accidents associated with the group exercise customer. Should ambulatory services be needed, the fitness center staff shall notify the proper entity for assistance. If the fitness center staff is not readily available, the group exercise instructor has the authority to call 911. m. The GECM will ensure instructors use a sound system and microphone and be familiar with their operation. n. The GECM will ensure an instructor will be provided for all scheduled classes or a qualified substitute as outlined in Paragraph 2 a. if the primary instructor cannot teach. Unless for a bona fide emergency, the FCD or Designee must be notified one day prior of a substitute instructor. The period of performance is 01 January 04 to 30 September 04. The following provisions apply to this acquisition FAR 52.212-1 Instructions to Offerors- Commercial Items, FAR 52.212-2 Evaluation?Commercial Items (price will be the ONLY evaluation factor), FAR 52.212-3 (Offerors must include a completed copy of FAR 52.212-3, Offeror Representations and Certifications Commercial Items with offer which can be found at http://farsite.hill.af.mil/vffara.htm), FAR 52.212-4 Contract Terms and Conditions- Commercial Items, FAR 52.212-5 (Dev) Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (June 2003) (Deviation), FAR 52.217-5 Evaluation of Options, FAR 52.217-8 Option to Extend Services, FAR 52.217-9 Option to Extend the Term of the Contract, FAR 52.219-6 Notice of Total Small Business Set-Aside, FAR 52.222-42 Statement of Equivalent Rates For Federal Hires (Occupation Code 99300, Minimum Wage Rate $9.72), FAR 52.222-47 Service Contract Act (SCA) Minimum Wages and Fringe Benefits, FAR 52.233-3 Protest After Award, FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation, and FAR 52.253-1 Computer Generated Forms. The following are also applicable to this acquisition, DFAR 252.204-7003 Control of Government Personnel Work Product, DFAR 252.204-7004 Alt A (Nov 2003) Required Central Contracting Registration Alternate A, DFAR 252.232-7003 Electronic Submission of Payment Requests, and DFAR 252.243-7001 Pricing of Contract Modifications. All quotations must be received by the 55 Contracting Squadron, 101 Washington Square, Offutt AFB 68113-2107 by January 13, 2004 at 12:00 pm CST. Quotes must be valid until 15 February 2004. Facsimile copies may be submitted to (402) 294-7280. NO PARTIAL AWARDS WILL BE MADE. Please acknowledge all requirements on quotations. Direct all questions to TSgt Ric Schweitzer via email ricky.schweiter@offutt.af.mil (402-294-3974). COLLECT CALLS CANNOT BE ACCEPTED. All potential offerors are reminded, in accordance with DFARS 252.204-7004, Required Central Contract Registration, that lack of active registration in the CCR database by 12:00 pm CST on 13 January 2004 will make a bidder ineligible for award. Go to website http://www.ccr.gov/index.cfm to register in CCR.
- Place of Performance
- Address: Offutt Field House, Offutt AFB, NE
- Zip Code: 68113
- Country: United States
- Zip Code: 68113
- Record
- SN00499092-W 20040108/040106211811 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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